W074--Metered Mail (Bay Pines and Cape Coral)

The Department of Veterans Affairs is seeking to establish a new lease agreement for a comprehensive metered mail system under a Federal Supply Schedule unrestricted solicitation, reference number 36C24826Q0475, posted on May 1, 2026. This requirement covers the C. W. Bill Young Veterans Medical Center in Bay Pines, FL, and the Lee County Veterans Healthcare Center in Cape Coral, FL. The contract aims to procure mailing system equipment including hardware, software, services, updates, and training necessary for managing and processing mail operations in compliance with USPS, Federal, and VA mail processing standards. The system must support folding/inserting functions, mail metering, inbound and outbound mail tracking with Intelligent Mail Package Barcode (IMPB) compliance, multi-carrier shipping capabilities (USPS, UPS, FedEx), and integration with digital scales capable of weighing mailpieces up to 70 pounds. The scope includes cloud-hosted software systems authorized under FedRAMP with VA Technology Reference Model (TRM) approval, FISMA and FIPS 140-2 compliance, secure SSL communications, and remote postage replenishment capabilities linked to the USPS trust account. The contract will have a one-year base period with four option years. Delivery, installation, removal of legacy equipment, and maintenance support with a 24-hour response time are required along with initial consumables such as ink and sealing solutions. Equipment must support automated envelope feeding, sealing, multiple envelope sizes and fold types, with permanent labeling for identification and service contact. Training for key operators plus ongoing technical support are mandated. Inspection and acceptance will occur at the VA facilities based on adherence to USPS Domestic Mail Manual standards, IMPB compliance, system functionality, and security requirements. The solicitation emphasizes secure, auditable mail tracking, including barcoding and package traceability, with real-time reporting and analytics features. No formal evaluation factors, pricing data, or finalized FAR clauses are included in the presolicitation, and proposals must be submitted electronically to the contract specialist at the VA’s Network Contracting Office 8.