W074--Metered Mail (Bay Pines and Cape Coral)

The Department of Veterans Affairs through Network Contracting Office 8 is seeking a comprehensive digital mailing and package tracking system under a Federal Supply Schedule unrestricted solicitation on the GSA Marketplace, with a posted date of May 1, 2026 and a response deadline of May 15, 2026. The requirement is for the lease of a fully integrated mailing system at two VA facilities—the C. W. Bill Young VA Medical Center in Bay Pines, Florida, and the Lee County Veterans Healthcare Center in Cape Coral, Florida—along with all necessary hardware, software, services, and training to manage both inbound and outbound mail operations. The system must include high-speed folding and inserting equipment capable of handling multiple fold types and envelope sizes, digital metering with 70-lb scale integration, intelligent mail package barcode (IMPB) label printing, 1D and 2D barcode scanning, and cloud-based postage accounting that complies with USPS Domestic Mail Manual and VA Enterprise Cloud standards. All equipment must be labeled with make, model, serial number, and service contact information and must support automatic tracking, audit reporting, recipient-level traceability, and photo capture for each mailed item. The solution must be FedRAMP authorized, TRM approved, FISMA and FIPS compliant, and integrate seamlessly with USPS, UPS, and FedEx shipping platforms. The contract will be structured with a one-year base period and four option years, subject to mutual agreement upon annual renewal. The contractor is responsible for full delivery, installation, removal of legacy equipment, training of at least one key operator and one alternate per site within two business days of installation, and ongoing maintenance with a 24-hour response requirement—all at no additional cost to the government. All travel, freight, and operational costs are included in a firm-fixed price. The system must generate automated notifications, support encrypted cloud-based reporting, and ensure compliance with federal mail standards, including Controlled Unclassified Information (CUI) handling. Training materials must be submitted for VA approval prior to delivery, and initial supplies such as ink and sealing solution must be provided with the equipment. The contract does not specify pricing, CLINs, or a stated value, as this is a presolicitation for market research; however, the evaluation basis is inferred to be a trade-off approach due to the technical complexity and mandatory security and compliance requirements. There are no stated set-asides, no formal contract clauses identified in the documentation, and no designated COR or COTR, but