W099-solicitation RFQ order off of SAC IDIQ award Mail Meter Equipment and warehouse tracking software

The Department of Veterans Affairs is soliciting quotes under solicitation number 36C24126Q0515 for mail meter equipment and warehouse tracking software through the Strategic Acquisition Center IDIQ contract, targeting the VA Central Western Massachusetts Health Care System in Leeds, Massachusetts. The order requires a comprehensive, cloud-based mail management system including monthly leasing of hardware such as Zebra TC77 and TC51 handheld scanners, thermal label printers, weighing modules, HP desktops, laptops, thin clients, monitors, printers, and associated accessories, along with software licenses, installation, training, maintenance, and technical support. All systems must integrate with USPS, UPS, and FedEx delivery platforms, comply with FedRAMP or VA Authority to Operate requirements, and adhere to HIPAA, FISMA, and VA security directives for handling sensitive patient data. The solution must support electronic tracking, chain-of-custody documentation, digital signature capture, and USPS-compliant 4x4 inch thermal labels with scannable barcodes generated via Zebra printers and wireless scanners. The base performance period runs from September 23, 2026, to September 22, 2027, with four optional one-year extensions through September 22, 2031, subject to government approval via FAR 52.217-9, with total duration capped at five years and six months. This is a non-tradeoff, lowest-priced, technically acceptable award process where offers must pass a completeness review—including active SAM.gov registration, complete price schedules, technical documentation, and operational readiness confirmation—and receive an “Acceptable” rating on all technical factors before price becomes the sole determinant. The contract value is capped at $40 million under the IDIQ vehicle, though no unit prices are provided in this RFQ; pricing will follow pre-negotiated SAC IDIQ rates. Invoices must be submitted electronically via the Tungsten Network under VAAR 852.232-72, with no physical remittance or WAWF usage. The contractor must designate a full-time Contract Manager available Monday through Friday, 6:30 AM to 3:00 PM ET, with approval required for any personnel changes. All technology upgrades driven by VA requirements must be implemented at no additional cost, replacement parts must be new and OEM-compatible, and consumables such as ink and tape are the government’s responsibility. The contractor is also responsible for travel costs, maintaining a