Walk-In Cooler and Freezer at Harrison Elementary

Fayette County Public Schools has issued solicitation 07-25 for the removal of existing walk-in cooler and freezer units and the installation of a new integrated system at Harrison Elementary in Lexington, Kentucky. The project scope includes the installation of 4 inch insulated floors with interior ramps, vapor-proof LED lighting, heated stainless steel doors, and all necessary refrigeration and condensate lines. All work must be completed between June 16, 2025, and July 18, 2025, with a liquidated damages penalty of 250 dollars per day for late completion. A mandatory site visit is required prior to bid submission, which must be coordinated through Food Service Maintenance Foreman Rogie Hale. Bids are due by February 18, 2025, at 2:00 PM local time and must be submitted in physical format to the FCPS Purchasing Department. The contract will be awarded based on the lowest evaluated bid price to a responsive and responsible bidder, with preferences given to Kentucky resident vendors. Required submission documents include a 5 percent bid bond, a W-9, a USDA Debarment Form, proof of insurance, and a Resident Bidder Affidavit if applicable. Upon award, a 100 percent performance and payment bond is required. Contractors must adhere to strict safety and security protocols, including mandatory state and federal criminal background checks and child abuse clearances for all personnel. The agreement prohibits the use of alcohol, drugs, tobacco, or firearms on school premises and requires compliance with the Buy American Act. The successful bidder must provide a one-year warranty on all parts and labor. While the initial term is for the summer of 2025, the contract may be renewed for up to four additional one-year terms.