Waste/Recycling Services

Project Overview Minnesota State is requesting proposals to assist in the collection of campus general waste, recycled, and organic materials to approved destinations. The successful contractor will be expected to provide the services listed in the Technical/Functional section below. The contract will be for a four-year term. The Contractor will be able to submit updated pricing each June during the contract period, with written notice of the price changes and an amendment will be issued for the contract. Dispose of mixed municipal solid waste (MMSW) disposal in accordance with the Waste Management Act and local and state requirements, including ordinance, designation, and restriction on disposal is mandatory. Technical/Functional Requirements Container needs: One 40-yard recycled material (compacted material) container One 40-yard general waste (compacted material) container. 2- 4 or 5-yard containers to remain on site for the collection of organics materials. Compactors: Two compactors shall be provided to compact waste and recycling. The awarded contractor is responsible for the cost of compactor removal and end of contract term Compactors are to be fully owned by the vendor and to be on the selected vendors maintenance programs to minimize down time to the College. The awarded vendor will be responsible for all costs associated with the installation and ensuring it is in proper working order within 1 week of the start of the contract term. A 20-yard dumpsters may be placed in near proximity for College use during the transition. The awarded vendor is responsible to install a working fan in the waste compactor receiving unit as part of their installation. The awarded vendor as owner of the compactor, is responsible for all costs for repairs and parts. Repairs to the equipment must be made within 24 hours of a breakdown. Exceptions due to availability of parts need to be reported to the Normandale’s Facilities Management department. An electronic indicator light or similar notification of a full container must be on each unit. Container rental costs- The awarded vendor shall have rental costs itemized on each invoice. Container Pick-Ups and Returns The awarded vendor must be able to empty the 40-yard waste and recycling containers within 24 hours of a calling by Facilities Management staff. Exceptions for weekends and holiday hours are made to allow for the next business day. Two times per year, once in the spring and once in the fall the area beneath the receiving containers need to be cleaned up (removal of trash and sprayed down). Clean up containers(s), leakage, when refuse, recycling or food waste is outside of the container as a result of full container(s), equipment failure or pending maintenance is the responsibility of the contractor. 1x per summer the receiver containers, organics containers and the pavement below need to be washed down. Contractor must provide a service number for pickup/exchanges and repairs. Organic Containers: The two organic containers are to be scheduled 2 times per week with a minimum of 3 days between pick up unless changes are negotiated to schedule. Clean up containers(s), leakage, when refuse, recycling or food waste is outside of the container as a result of full container(s), equipment failure or pending maintenance is the contractors responsibility. Budget The budget for this contract is anticipated to be $50,000 per year of the contract. This budget includes: Emptying the organic containers 2 times a week and emptying the compactors when called for service. Selection Process The selection process includes representatives from Facilities Management, Thomas McCluney, Facilities Manager; Jon Hanson, Environmental Health and Safety Administrator; and Nissa Passmore, Facilities Management Budget and Project Coordinator; Ahmed (Mitch) Elgamal, Facilities Management Systems Coordinator. This group will evaluate the RFB responses and make the final decision. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adherence to Minnesota State Terms and Conditions. A statement of the objectives, goals, and tasks to show or demonstrate its view and understanding of the nature of the contract 5 Cost/Value. Identify the level of the participation of Minnesota State in the contract, as well as any other services to be provided by Minnesota State, and details of cost allowances for this participation. 25 Workplan A description of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing. 25 Qualifications of Respondent and its personnel. An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided. 25 Completeness, thoroughness and detail of the response Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 20 Total: 100 Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective July 1st, 2026 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be 4 YEARS. If Minnesota State and Respondent are unable to negotiate and sign a contract by June 15th, 2026, then Minnesota State reserves the right to seek an alternative Respondent(s). Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified. Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.