Water Treatment Systems at Farish Memorial Park

1. This synopsis acts as a Presolicitation Notice for Solicitation Number FA7000-10-R-0052, which falls under NAICS code 221320, Water Supply and Irrigation Systems, and is classified under Federal Supply Code (FSC) M294, Operation of a Government Waste Treatment System). This requirement is for SMALL BUSINESS interest only. Please see the Statement of Work, less its appendices, noted below for a description of the requirement. 2. This acquisition is for the procurement of a commercial item using simplified acquisition procedures in accordance with FAR Parts 12 and 13. 3. SITE VISIT: A site visit (reference FAR Clause 52.237-1) will be held with respect to this requirement on Tuesday, 5 October 2010. Participants of the Site Visit will meet at the Pass and ID Building located at the South entrance of the United States Air Force Academy by 9:00AM on 5 Oct, as transportation will be provided (site visit will take place at Farish Park and will begin once we arrive, approximately 10:00 AM). Please note the following: a. RESERVATIONS: To ensure adequate transportation and seating is available, reservations must be made to Diana Thrasher, at Diana.Thrasher@usafa.mil (the preferred method) or via phone call to 719-333-8264, no later than 30 Sep 2010 at 3:00pm MST. If you respond after this day and time, your reservation may not be accepted. Each offeror is limited to two people per company to attend the site visit. b. FORMAL COMMUNICATIONS: Note that formal communications, such as questions dealing with requests for clarification and/or information concerning this requirement may be answered during the site visit. However, please write them down on a piece of paper, with your name and contact information (e-mail address and phone number), and give the written question(s) to Diana. She will consolidate all questions/answers and ensure they are posted on FBO for your review after the site visit. c. OTHER: Upon arrival at the United States Air Force Academy Pass and ID Building, ensure you have valid identification. Also, please note that personal vehicles will not be autorized on the site visit. Statement of Work for Servicing, Inspection, and Monitoring of the Wastewater Treatment Systems and the Potable Water Disinfectant Systems at Farish Memorial Park, August 2010 United States Air Force Academy CO TABLE OF CONTENTS January 2011 PARA DESCRIPTION PAGE 1. Description of Services 3 1.1. Wastewater Treatment System (East Facilities) 3 1.1.1 Lift Station 3 1.1.2 Septic Tanks East Facilities (Appendix B) 3 1.2. Wastewater Treatment System (West Facilities) 3 1.2.1. System Capacity 3 1.2.2. Septic Tanks West Facilities (Appendix A) 3 1.2.3. Leach Field (Appendix C) 3 1.3. Potable Water 4 1.3.1. Testing and Frequency table 4 1.3.2. Soda Ash System 5 1.3.3. Potable Water Disinfectant 5 1.4. Reports 5 1.4.1. Wastewater Reports/Logbook 5 1.4.2. Potable Water Report 5 1.4.2.1. Biological Sample 5 1.5. Licensing Requirements 5 2. Government Furnished Property and Services 5 2.1. Facilities 5 2.2. Utilities 5 2.3. Security Forces and Fire Protection 5 3. Contractor Furnished Items and Services 6 3.1. Material Approval Submittal 6 4. Performance of Services During Crisis Declared by the National Command 6 Authority or Overseas Combatant Commander (Appendices are withdrawn) Appendix A Farish Memorial Park Map 7 Appendix B Farish Septic Tank System 8 Appendix C Farish Septic Tanks/Leach Fields #1 and #2 (Typical Plan) 9 1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, vehicles, equipment, and labor to perform the servicing, inspection, and monitoring of the Farish Memorial Park (Appendix A) wastewater collection systems and the potable water treatment systems. The contractor shall monitor wastewater collection systems and the potable water treatment systems to ensure maximum efficiency, performance and Safe Drinking Water Act regulatory compliance. These systems' service two (2) lodges, the dining facility, the caretaker's quarters, and the conference and camping center. Services shall be provided seven (7) days a week to include holidays. 1.1. Wastewater Collection System (East Facilities). The absorption beds serving the east facilities are dosed once (1) during the months of May and June, and once (1) dosage month during the months of September and October. The contractor shall document dosing with a bacteriological enzyme and provide the information to the contract monitor. The absorption beds shall be inspected weekly for surface saturated areas and physical damage. If surface seepage occurs, the contractor shall divert water flow from beds at distribution box(es) and immediately notify Farish personnel. Vertical pipes in each absorption bed shall be opened in September of each year to determine proper operation of the absorption beds. The contractor shall check distribution boxes annually to make certain they are level and functioning as designed. 1.1.1. Lift Station. The contractor shall adjust and set water level sensors in the wet wells to obtain maximum time between each dosage. The wet wells shall be inspected weekly and shall include overall appearance, sensors, and pumps. Four (4) times annually, every three (3) months, the operator shall adjust sensors for seasonal variation flow. The contractor shall check both pumps daily to make certain they function. Should one (1) pump fail, the operator shall contact the contract monitor for repair. If commercial power failure occurs, the contractor shall contact the facility caretaker so emergency power generator can be started. 1.1.2. Septic Tanks (Appendix B). Roughing septic tanks and primary septic tanks shall be inspected once (1) per year during the month of October to determine the depth of sludge and scum. When total thickness of sludge and scum in roughing and primary septic tank combined is greater than three (3) feet the contractor shall notify the contract monitor so that pumping of septic tanks can be scheduled and accomplished. Note: Farish septic tanks are pumped a minimum of once (1) per year by the contract monitor. If the force main is stopped due to freezing, the contractor shall contact the contract monitor to have the roughing septic tanks pumped until force main is thawed. 1.2. Wastewater Treatment System (West Facilities). This system includes four (4) septic tanks that feed an infiltrator absorption bed system serving the duplex lodges, multi-purpose building, and shower facility. 1.2.1. System Capacity. The contractor shall record the average and maximum daily flows for each month of operation in a logbook, provided by the contractor. The contractor shall notify the contract monitor within 24 hours at (719) 333-3053 if the average daily influent flow to the septic system exceeds 3,950 gallons per day or if the maximum daily flow capacity for each system exceeds 5,925 gallons per day. 1.2.2. Septic Tanks (Appendix B). The contractor shall inspect the scum level and sludge level in each septic tank once per year during the month of November to determine the depth of sludge and scum. If the scum mat is within three inches of the bottom of the outlet baffle, the contractor shall remove the scum within 24 hours of finding. Note: Farish septic tanks are pumped a minimum of once (1) per year by the contract monitor. 1.2.3. Absorption Field (Appendix C). The The absorption beds shall be inspected weekly for surface saturated areas and physical damage. If surface seepage occurs, the contractor shall immediately notify Farish personnel. The water level shall be determined in the "inspection pipes" and recorded in the logbook by the contractor. The log book is kept at Building 502. The contractor shall immediately notify the contract monitor at (719) 333-3053 if any seeps are found coming from the sides of the leach field or if there is any ponding occurring on top of the field. The contractor shall inspect sewage lines from all manholes in the system at least once every two (2) months and record the findings in the logbook. 1.3. Potable Water. The contractor shall perform all sampling, analysis, monitoring, and reporting requirements according to CDPHE schedule and in accordance with CDPHE 5 CCR 1003-1. The current requirements are listed in 1.3.1 below. The contractor shall be available to assist the 10th AMDS/SGPB, Bioenviromental Engineering and CDPHE in conducting inspections of the Farish Drinking Water System. The contractor shall assist in the annual review of the Farish Drinking Water Maintenance Plan and shall provide data as required by CDPHE, 10th CES/CEV and 10th AMDS/SGPB. The contractor shall notify the QAP(s) and 10 AMDS/SGPB when Microscopic Particulates Analysis sampling is being conducted one (1) week in advance so that personnel from the 10th AMDS/SGPB can observe. The contractor shall inspect, adjust and maintain all chlorination equipment. The contractor shall also record in the log book the measurement of the finished water turbidity, after filtration as required by the Colorado Department of Public Health and Environment (CDPHE) Primary Drinking Water Regulation. The contractor shall also complete CDPHE Chlorine and Turbidity Report and submit report to CDPHE by the 10th day of each month. The report shall also be included in the monthly system report due by the 5th day of each month to the QAP and 10 AMDS/SGPB. The contactor shall perform necessary maintenance to the filtration units to ensure maximum performance and water quality. The contractor shall create and maintain records of the filter replacements and provide those records to the QAP monthly. 1.3.1 Testing and Frequency Table Parameter Frequency Location Responsibility Additional Comments/Information Coliform (Bacteriological Sample) w/ Chlorine reading 1 sample per month Sites that service Well 1 and Well 2 distribution systems Contractor Contractor will use the El Paso County Lab for sample analysis and will mail results to 10 AMDS/SGPB Chlorine Daily readings At each treatment facility Contractor Contractor will mail monthly operating report summary to 10 AMDS/SGPB Turbidity Daily readings At each treatment facility Contractor Contractor will mail monthly operating report summary to 10 AMDS/SGPB Nitrate 1 sample per year At each treatment facility 10 AMDS/SGPB (with assistance from Contractor) 10 AMDS/SGPB will order all supplies needed and will contact the contractor to schedule a date to conduct sampling Microscopic Particulate Analysis (MPA) 1 sample every 3 years (per the Public Water System Monitoring Requirements from CDPHE) At each treatment facility 10 AMDS/SGPB (with assistance from Contractor) 10 AMDS/SGPB will order all supplies needed and will contact the contractor to schedule a date to conduct sampling 1.3.2. Soda Ash System. Maintenance of the soda ash system shall be measured for temperature, pH alkalinity and copper (mg/l). pH must stay between 7.0 and 7.5. and copper must stay below 1.0 mg/L. pH will be monitored daily while copper will be monitored once (1) every two-weeks. The contractor shall record in a logbook the amount of soda ash solution fed into the system and must maintain the proper level of soda ash. If limits on pH and copper are not met the contractor shall notify the contract monitor within 24 hours of finding. The contractor shall notify the contract monitor of any repairs required to the soda ash system within 24 hours of finding. The soda ash shall be provided by the contractor. 1.3.3. Potable Water Disinfectant. The contractor shall inspect the potable water disinfectant level. Sodium Hypochlorite (NaOCl) shall be added to the water in the container (West Facility) as required to maintain a chlorine residual of 1.0. ppm free available chlorine at the farthest point in the distribution system. NaOCl shall be furnished by the contractor. The contractor shall inspect the potable water disinfectant level. Calcium Hypochlorite Ca(ClO)2 shall be added to the water in the container (East Facility). Discrepancies shall be noted and reported to the contract monitor at 333-3675 and the USAF Academy Wastewater Treatment Plant at 333-3334 within 24 hours of finding. 1.4. Reports. The contractor shall maintain and submit a report of operation for the wastewater and potable water systems. The reports shall be maintained daily and submitted to the contract monitor monthly. A copy of the reports shall be maintained on-site at Farish at Building 502 to be made available to the State of Colorado Department of Public Health and Environment (CDPHE) for inspection. Report shall be submitted not later than the 5th day of the subsequent month. 1.4.1. Wastewater Reports/Logbook. The contractor shall log the date and time of each septic tank pumping and the amount of volume removed. In addition, the contractor shall record the date and time of repair or replacement of any major equipment. The contractor shall record the date and time of inspections conducted on septic tanks and absorption beds. The contractor shall record the average daily influent flow and the maximum daily flow for the west wastewater system. Reports shall include descriptions of findings, unusual events, to include weather conditions, visitor's complaints, accidents related to the disposal systems(s), and daily wet well inspections, to include overall appearance, sensors, and pumps. 1.4.2. Potable Water Report. The contractor shall log inspection dates, times, and findings of soda ash system and water disinfectant system(s). The contractor shall include meter readings, water usage, NaOCl in tank, NaOCl added, NaOCl used, Na2OC3 in tank, Na2OC3 added, Na2OC3 used, pH level, Cu-mg/1, ALK-mg/1, CI2 residual and temperature. 1.4.2.1. Biological Sample. The contractor shall perform bacteriological samples the East Facility # 1 and the West Facility # 2 once a month and any additional bacteriological samples required by CDPHE. The contractor shall notify the QAP(s) in writing when sampling sites are changed stating the reason for change and whether change is temporarily or permanent. The original report shall be included in the monthly system report submitted to the QAP by the 5th day of each month. 1.5. Licensing Requirements. The contractor shall maintain a Colorado State Class "D" Water Certification and a Class "D" Sewage Certification and a Class 1 Collection and Distribution License. 2. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will provide, without cost, the following: 2.1. Facilities. None. 2.2. Utilities. The government will furnish electrical power, water, and sewer service at no cost to the contractor during performance of this contract. The contractor shall carefully conserve all furnished utilities. 2.3. Security Forces and Fire Protection. 3. CONTRACTOR FURNISHED ITEMS AND SERVICES. Except for those items or services specifically stated to be government furnished, the contractor shall furnish everything required to accomplish work in accordance with this Statement of Work. 3.1. Material Approval Submittal. Prior to contract start date, the contractor shall submit to the Contracting Officer for approval, a list of each hazardous material to be used. This list shall be made on an AF 3952, Chemical Hazardous Material Request Authorization and shall include the Material Safety Date Sheet (MSDS). The government shall provide the AF Forms 3952 to the contractor at contract award. 4. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. Emergency Services: The contractor may be required to provide services at any time and in addition to the work described in this Statement of Work to support an emergency. Such work shall be negotiated separately.