Weapons Detection System and Visitor Management System Lease

Arrowhead Regional Medical Center in Colton, California, is soliciting proposals for a lease of a Weapons Detection System and Visitor Management System to enhance facility safety and streamline visitor workflows. The procurement includes all necessary hardware, AI-driven threat detection software, licenses, technical support, training, and maintenance for the main campus and off-site family health centers. The weapons detection system must support a screening rate of 3,000 people per hour per lane, provide real-time alerts, and store recordings for up to 180 days. The visitor management system requires electronic registration, identity verification, and the issuance of tamper-resistant badges, with mandatory integration into the center's Epic electronic health record system. The contract term is for a maximum of four years and includes a four-year warranty on all hardware, service, and software. Technical requirements specify that equipment must be low voltage, battery-operable for at least eight hours, safe for individuals with medical implants, and compliant with ADA, HIPAA, and NFPA fire egress standards. Proposals are due by November 12, 2026, via the San Bernardino County ePro portal. Award selection is based on a weighted evaluation focusing on cost (40%), technical review, qualifications and experience (10%), and references (5%), with a project implementation timeframe of four to six weeks. This federally funded agreement requires compliance with various federal contracting provisions and California state laws.