WOM | Event Planning and Production Services

Department on the Status of Women
***UPDATES***
1/15/25: Version 3 of Sourcing Event ID # #0000010246 is for the following one (1) item:
1) Solicitation Addendum No. 2 dated 1/15/25, including all associated documents in this addendum have been issued and uploaded to this Sourcing Event. Please visit the SF Supplier Portal for completed information.
List of updated documents in Addendum No. 2: a) SE10246 - Addendum No. 2 is to provide a clarification to a question regarding the requirement for potential Proposers to register as a Bidder (i.e., obtain a Bidder ID) with the City in order to submit a Proposal. Updated 1/15/25.
Bidder shall be responsible for ensuring that its Bid reflects any and all Solicitation Addenda issued by the City prior to the Bid due date regardless of when the Bid is submitted. Complete bid documents and instructions are available on the SF Supplier Portal.
***END OF UPDATES***
1/10/25: Version 2 of Sourcing Event ID #0000010246 is for the following one (1) item:
1) Solicitation Addendum No. 1 dated 1/10/25, including all associated documents in this addendum have been issued and uploaded to this Sourcing Event. Please visit the SF Supplier Portal for completed information.
List of updated documents in Addendum No. 1: a) SE10246 - RFP V2 1/10/25
Bidder shall be responsible for ensuring that its Bid reflects any and all Solicitation Addenda issued by the City prior to the Bid due date regardless of when the Bid is submitted. Complete bid documents and instructions are available on the SF Supplier Portal.
***END OF UPDATES*** Request for Proposals for Event Planning and Production Services 
Tasked with helping to transform San Francisco into a fully gender equitable City, the San Francisco Department on the Status of Women champions the equitable treatment and advancement of women and girls across social, economic and political indexes through policies, programs and legislation, both within City and County government and in the private sector. Our portfolio includes programming in the areas of health and safety, economic security, civic engagement and political empowerment, anti-human trafficking and eradicating all forms of gender-based violence. 
With a focus on its core service areas, the Department serves as the City’s Watch Dog and Accountability Partner on all issues related to gender parity; Chief Advocate for equity in service delivery, employment opportunities, leadership development and budget allocation; and Community Convener - bringing people together inside and outside the City to collaborate on ideas, strategy and impactful action to help San Francisco transform into a fully gender equitable City.
DOSW seeks an event production team to help plan and execute the 2025 Shift Happens Women’s Policy Summit in Spring of 2025. The production team will need to build on the work of the prior two summits and have the capacity to manage and support all aspects of the Summit planning in concert with DOSW. The production team will need to work closely with DOSW and meet weekly with the Project Lead. Production teams with experience hosting events of a similar size, with a similar theme and target audience in San Francisco is preferred.
Contract Terms: A contract awarded pursuant to this Solicitation shall be non-exclusive with an original term of one year. The City at its sole, absolute discretion, shall have the option to extend the term for two additional years for a total of three years.   
Local Business Enterprise (LBE) Participation: The LBE Subcontracting Participation Requirement and Good Faith Outreach requirements of Chapter 14B of the San Francisco Administrative Code shall apply to this RFP.  The LBE sub-consulting requirement for this project is 20% of the total value of services to be procured.  Eligible LBE/LBE Joint Venture proposers may receive Rating Bonuses according to Chapter 14B (see RFP for details).  For any CMD-related questions, contact Queena Chen by email at queena.chen@sfgov.org.  
Pre-Proposal Conference:  No pre-proposal conference will be held for this RFP. Questions must be submitted by email to the Contract Manager, Denise Heitzenroder, at denise.heitzenroder@sfgov.org no later than 5:00 P.M. on Monday, December 23, 2024. 
Proposal Submission: Proposers shall log in and upload complete proposals into the SF City Partner Website, https://sfcitypartner.sfgov.org/nlx3/pages/index.aspx ; no later than 5:00 P.M. Pacific Time on Friday, January 10, 2025.  Consultants shall submit Proposals as specified and required in the RFP.  Late submittals will not be considered. 
Document Access: Digital files of the RFP, Addenda and other supporting documents may be downloaded at no cost through the SF City Partner Website at https://sfcitypartner.sfgov.org/nlx3/.