Y -- ENVIRONMENTAL REMEDIAL ACTION OPERATIONS/LONG TERM MANAGEMENT (RAO/LTM) BASIC ORDERING AGREEMENTS (BOAs) FOR MILITARY BASES IN SOUTHDIV SBA REGIONS

The Naval Facilities Engineering Command Southern Division is seeking interest from 8(a) firms in the Small Business Administrations (SBA) Regions 4, 5, 6, 7 and 8(Wyoming) and those 8(a) firms with bona-fide places of business in these SBA districts (See http://www.sba.gov/regions/map/ to view Region Map). The Navy is targeting the issuance of an indeterminate number of Basic Ordering Agreements (BOAs) to be selected from 8(a) firms, within specified SBA districts, that meet the qualification requirements as set forth in this announcement. Those firms that can demonstrate that they meet the qualification requirements will be awarded a BOA. The estimated period of performance for the BOAs will be one year (1) with the Navy reserving the right to exercise options for up to four years, with no single option exceeding one year in accordance with DFARS 216.703 (c). BOAs are designed to provide enhanced contracting opportunities to qualified firms under the 8(a) program serviced by the specified SBA District Offices. While there may not be opportunities in every district within the regions cited, potential work has already been identified for the Jacksonville and Miami SBA Districts in Florida, Georgia, Indiana, Kentucky, South Carolina, and the Dallas/Fort Worth and Harlingen SBA Districts in Texas. The BOA is not a contract, but a written instrument of understanding negotiated between the Naval Facilities Engineering Command Southern Division (NAVY) and the 8(a) firm to facilitate the expeditious acquisition of covered services, if and when ordered. The Navy will compete task orders issued under the BOAs among the BOA holders. Each task order that is issued under the BOA shall constitute a separate contract. Each task order may contain pre-priced options for the continued performance of environmental work under the task order. The BOA firm will be required to furnish all labor, materials, tools, management, supervision, laboratory testing, engineering and equipment required of the task order. If adequate competition cannot be obtained from the BOA firms within the designated SBA District, the Navy reserves the right to open the area of competition to include BOA holders in adjacent Districts. There is no guaranteed minimum dollar amount or volume of work that will be ordered under the agreement, however there is a maximum dollar amount of $3,000,000 for each task order that can be awarded to an 8(a) firm. There is no assurance from the BOA of a steady stream of work. Nothing in the BOA is intended to state or imply any agreement by the Navy to place future orders with the Contractor or to require the Navy to solicit and acquire covered services from the Contractor only. SCOPE OF WORK: The anticipated Remedial Action Operations/Long Term Management (RAO/LTM) work comprehends operating, maintaining and/or monitoring Navy environmental restoration sites that have ongoing remedial actions. Types of RAO may include, but are not limited to: capped landfills, groundwater treatment systems, phytoremediation, vegetative covers, shoreline protection, soil vapor extraction, bioventing, steam or air sparging, infiltration barriers, leach basins, storm water containment systems, enhanced bioremediation, and free product recovery. Monitoring and reporting of contaminants in accordance with approved monitoring plans at sites with remediation systems or where monitored natural attenuation may be occurring. The LTM work may include, but is not limited to: Field data collection, sampling, performing field and laboratory analyses, surveying, modeling of various contaminants and geochemical indicators in different media, and comparing monitoring and modeling results to the RAO objectives that are generally outlined in either a decision document, monitoring plan or applicable regulatory standards. Media can include, but are not limited to: air; groundwater; surface water; the marine environment; sediments and soil; soil vapor gas; aquatic, benthic or terrestrial organisms; bioassays. Monitoring requirements will include interpreting results for contaminants and geochemical indicators such as: metals, volatile organic compounds (VOC); semi-volatile organic compounds (SVOC); ordnance compounds; polychlorinated biphenyls (PCB)/pesticides; polynuclear aromatic hydrocarbons (PAH) and total petroleum hydrocarbons (TPH); water level; conductivity; redox potential; total organic carbon; dissolved inorganic carbon; dissolved oxygen; hydrogen; methane; ethane; nitrates; sulfates; and hydrogen sulfide. RAO/LTM services may include the following type services: (1) Inspection and reporting of remediation systems operating conditions, the use of supplies and replacement of equipment. This work will include maintaining an O&M logbook for each system being maintained. (2) Performing limited chemical treatments, contaminant source removals, or other physical treatments to improve efficiency of ongoing site remediation. (3) Establishing and abandoning of monitoring wells in accordance with local, state, and federal regulatory requirements. (4) Evaluating Navy Activities? compliance with activity-specific institutional control plans. (5) Managing and/or disposing of wastes resulting from the services provided by this contract, per Navy Activity instructions. (6) Providing support with GIS, CAD, and/or electronic data management. (7) Developing technical memoranda, including but not limited to: the findings of inspection, monitoring, testing, sampling, and modeling, annual summary reports, CERCLA five-year reviews, various permitting reports, and response complete reports. (8) Emergency repairs to non-functioning remedial action systems. (9) Minor projects of constructing, refurbishing, upgrading or reconfiguring remedial action systems to improve system operations or remediation efficiency and to otherwise reduce life-cycle costs at the site. (10) Designing and implementing system modifications and revising O&M manuals to incorporate any new requirements. On site design services to effect emergency or operational repairs, construction or refurbishment of environmental systems, creation of operating manuals, maintenance manuals. The NAICS Code is 562910, Environmental Remediation Services, and the size standard is 500 employees. See the Supplemental Information Sheet in FedBizOpps for ?Frequently Asked Questions? to help clarify some concerns. QUALIFICATION REQUIREMENTS Contractors that demonstrate that they meet the following qualifications will receive a BOA. Upon submission of your proposal, Technical and Contractual personnel will review the proposal and the contractor will be determined to be either Acceptable or Unacceptable. Those contractors whose proposals are found to be Acceptable will receive a BOA. If an offeror receives an Unacceptable rating in any qualification factor, that offeror will not be given a BOA. In order to be considered for a BOA, your submission must be accurate and complete. The Navy does not contemplate having clarifications or discussions, however, it reserves the right to hold clarifications or discussions should it be necessary. The deadline for submitting the qualification information is 09 October 2002 @ 1600 hours (4:00pm ET). Those contractors who respond by this date will be evaluated for potential issuance of a BOA so they can immediately begin participating in the program. Contractual Factor 1: SBA 8(a) certification. This factor considers the information that a firm is certified in a given SBA District. A firm may be certified in multiple SBA Districts by having bona fide places of businesses in those SBA Districts. This factor considers the certification of the 8(a) firm in those districts. Offeror shall submit information demonstrating the SBA District in which it is certified. An Acceptable rating will be given to the offeror who submits a copy of the certification letter from their servicing SBA District Office, indicating the SBA address, point of contact, and certification date of acceptance in the 8(a) Program. An Unacceptable rating will be given to the proposal that does not contain this information. Contractual Factor 2: Registration in the Central Contractor Registration database (www.ccr.gov). This factor considers whether or not the 8(a) firm is currently registered in the Central Contractor Registration database. Offeror shall submit information demonstrating that it is currently registered in the CCR. An Acceptable rating will be given to the offeror who submits information demonstrating that it has a current registration in CCR. An Unacceptable rating will be given to the proposal that does not contain this information. Contractual Factor 3: Bonded/Insured NAICS Code 562910. The contractor may be required to furnish a bid bond with proposals over $25,000. Performance and Payment bonds may also be required. This factor considers whether the 8(a) firm has obtained financial bonding to indemnify the Navy against the firms ceasing to exist as a viable entity and thus able to perform under a BOA task order. This factor also considers whether or not the 8(a) firm has obtained the necessary insurance coverage to indemnify the Navy against casualty damages caused by contractor personnel performing on the job site. Offerors shall submit information demonstrating that the offeror is currently bonded and insured to perform remedial action operation/long term management work under NAICS 562910. An Acceptable rating will be given if the proposal contains bonding information from a corporate surety and a copy of an insurance certificate detailing coverage for RAO/LTM type work. An Unacceptable rating will be given to those submissions that lack these documents. Contractual Factor 4: Contractor Representations, Certifications and Other Statements of Offerors. Offerors are required to complete Section K- Representations, Certifications, and Other Statements of Offerors. Please contact Ms. Lori Prater at contact@example.gov for an electronic copy of Section K. An Acceptable rating will be given if the proposal contains the completed Section K. An Unacceptable rating will be given to those proposals that lack this completed Section. Technical Factor 1: Past Performance. This factor considers the quality of the offerors and proposed subcontractors past performance. The Navy will evaluate whether the offeror and proposed subcontractors have consistently demonstrated a commitment to customer satisfaction, and timely delivery at reasonable prices. Past Performance includes, but is not limited to, the offerors record of: (a) conforming to contract specifications and schedules; (b) cost effective performance; (c) interfacing with regulators, concerned community groups and significant stakeholders in the cleanup process; (d) client relations and business-like concern for the interests of the customer; (e) executing remediation work given performance or outcome based statements of work. In evaluating past performance, the Navy will consider information in the offerors proposal and may consider information obtained from past and present customers, other government agencies, current and former subcontractors, performance evaluations contained in the U.S.Army Corps of Engineers Contractor Appraisal Support System (ACASS/CCASS) and any other sources deemed necessary by the Navy. Offerors are to provide information to demonstrate a history of performance on contracts that are similar in scope, complexity and size that demonstrate experience in performing work similar to that described in the above Scope of Work. Submit this information in the following format: Contract Title/Number Location Dollar $ Performance Dates Contracting Officer (Name, Title, Telephone, Fax) Technical Manager (Name, Title, Telephone, Fax) Submit at least three (3) projects from within the last three (3) years that are similar in size, scope and complexity as the remedial action operation/long term maintenance set forth in the scope of work of this synopsis/solicitation. These examples should demonstrate the ability to successfully meet client needs, timely delivery of services at reasonable prices. Past Performance includes the Offerors record (performance evaluations) of (a) conforming to contract specifications and schedules; (b) cost effective performance; (c) interfacing with regulators, concerned community groups and significant stakeholders in the clean up process; (d) client relations-in a business like manner; (e) executing work given performance or outcome based statements of work. Offeror will be given either an Acceptable or an Unacceptable rating for this factor depending upon the performance evaluations that were received for this factor. If an offeror receives any past performance references that are less than acceptable, the offeror will not be given a BOA. If the offeror has no relevant past performance it will receive a neutral rating. Technical Factor 2: Experience (type projects). This factor considers the relevancy, breadth and depth of experience of the firm in providing the same or similar RAO/LTM services as described in the above Scope of Work. The individual experience of offerors current or prospective personnel will not be considered in this factor. Offerors are to provide information to demonstrate prior experience on contracts that are similar in scope, complexity, and size to the requirements; and to demonstrate experience in performing environmental RAO/LTM services as stated in the above Scope of Work. Offerors are to submit this information in the following format: Contract Title/Number Location Dollar $ Performance Dates Contracting Officer (Name, Title, Telephone, Fax) Technical Manager (Name, Title, Telephone, Fax) Lead regulatory agency, State or EPA (Point of contact, Title, Telephone, Fax) Offeror may use the same submission as set forth in Technical Factor 1. Offeror will receive either an Acceptable or an Unacceptable for this factor. An Acceptable rating will be based upon whether the contracts proposed are similar in scope, complexity, and size as the projected type of RAO/LTM work set forth in the above Scope of Work. An offeror who has no corporate experience in providing services of the size, scope and complexity of this project will be given an Unacceptable rating. Technical Factor 3: Management Internal Communication (Project Management). This factor considers the type, effectiveness and efficiency of the offerors internal communication system that is used to actively manage projects. The system should not be limited to use in RAO/LTM projects, but rather should be descriptive of all the projects that the offeror is actively engaged in. Offeror shall submit a written description of the internal communication system utilized for effective and efficient project management. Offeror shall receive an Acceptable rating if it has an internal communication system in place. An Offeror shall receive an Unacceptable rating if it demonstrates that it has no management internal communication system in place for project management. Technical Factor 4: Laboratories (Proposed and actually used laboratories). This factor considers the proposed laboratories for sample analysis of ground water, soils and sediments. The factor considers the laboratories certification by a state or local agency, qualifications of personnel and the quality of the sampling data. Offeror shall submit a listing of the proposed laboratories with points of contact, telephone/fax numbers, addresses, e-mail addresses. The listing should provide any certification information that the laboratory has received within the last year, the credentials of laboratory personnel, and quality control plan(s) in effect at the laboratory. Offeror shall receive an Acceptable rating if it presents a proposed Laboratory listing which demonstrates that the laboratories have undergone outside certification, accreditation or licensing. An Unacceptable rating would result from the laboratory listing demonstrating that the proposed laboratories have not sought outside certification, accreditation or licensing. Technical Factor 5: Certified 29 CFR 1910.120 OSHA Safety Requirements. This factor considers whether the firm or its employees have received and are certified in 29 CFR 1910.120 Safety Training. Offeror shall submit documentation of current 29 CFR 1910.120 OSHA Safety training. Offeror shall receive an Acceptable or Unacceptable rating, depending upon the number of up to date certified personnel on its staff and to be utilized on the BOA task orders. The types of personnel who should be certified are: QA/QC personnel, Health & Safety personnel, Project Managers, and any other personnel proposed by the contractor. An Acceptable rating will result from the offeror submitting documentation on the above listed personnel who have received the required OSHA Safety training and have presented the necessary certification for these personnel. The certification shall also reflect that the training has been renewed on an as needed basis. An Unacceptable rating will result from the offeror providing little or no accreditation or certification information for its proposed cadre of personnel. Technical Factor 6: Key Personnel Resumes (education, background, experience, type reports written, to whom). This factor considers the individual employees qualifications in RAO/LTM environmental work and their work experience, (e.g. the type projects they have worked on, degree of involvement in those projects and who/how they communicated with during the projects (i.e., written or verbal reports to clients, regulators, community members)). Education of the personnel is also a consideration for this factor. The offeror shall present the resumes of the personnel they are proposing for this work. An Acceptable rating will result from the preponderance of personnel resumes disclosing that education, work background, experience demonstrate relevant, comprehensive and cogent experience with environmental RAO/LTM type work as set forth in the above Scope of Work. An offeror that provides little or no information or provides resumes of proposed personnel that have little or no qualifying education or experience will receive an Unacceptable rating. Team Disclosure a. Please disclose in your proposal any teaming arrangements. The name of the company, point of contact, address and telephone number should be included. b. In order to establish your bona fide place of business, only the information concerning the Prime 8(a) firm will be taken into account. Although the non-8(a) firm teaming party may have many offices in multiple states, it is the Prime 8(a) firm who is responsible for establishing the bona fide place of business with the SBA for purposes of this solicitation. The Prime 8(a) firm should provide its bona fide office information (address, point of contact, telephone/fax, email address) for each office location. BOA Task Order Competition- Orders issued under the BOAs will be competed among BOA holders. Each solicitation for an order will indicate the degree of detail of pricing and technical information to be provided by the offeror. The Government reserves the right to obtain a more detailed cost breakdown of labor, materials, equipment, overhead and profit at any time. Individual orders will be awarded using the DD Form 1155 and will provide appropriate descriptions, specifications, administrative requirements, pricing terms, and performance schedule. Each order will be considered a separate binding contract. The contractor will be required to submit a brief technical proposal or work plan and a list of proposed subcontractors as well as a price proposal. LIMITATION OF ORDERS: The average range will be from $5,000 to a maximum of $3,000,000. However, the Navy has no obligation to issue any orders under any BOA. 1. Competing for BOA Task Orders shall be restricted to those BOA holders in a given SBA District where the work will be performed. 2. If sufficient competition or interest is not found in the given SBA District, the Navy will seek competition from adjacent districts by allowing those BOA holders to participate in the Task Order competition. 3. The BOA holders will receive a request for proposal (RFP) from Southern Division. The RFP will contain a Statement of Work describing the type of environmental remedial action operation (RAO) or long-term management (LTM) the Navy requires. Schedules, performance criteria and historical data for the particular system may be provided. 4. The BOA holders will respond with a Technical proposal detailing the requested information necessary to operate or maintain the described environmental system and will provide a firm-fixed Price Proposal for the requested services. 5. The Proposals will be reviewed using either Best Value or Low Price Technically Acceptable criteria. The best value process may consider such factors as Key Personnel, Past Performance, Technical Qualifications, Management Approach and Price. Best Value is a method of evaluation, which allows the combination of technical considerations in combination with price to provide the greatest overall value to the Navy. The RFP will inform the BOA holders the method of evaluation, either Best Value or Low Price Technically Acceptable. SUBMISSION REQUIREMENTS Submit One hard copy of the Contractual Factors Proposal and Two hard copies of the Technical Factors Proposals. One compact disk (CD), which contains an electronic copy of both Contractual & Technical Proposals, is required with the hard copy Contractual Proposal. Submit Contractual Proposal separately from the Technical Proposal. Clearly mark both proposals with SouthDiv #N62467-02-R-0511. Questions can be emailed to Mrs. Lori Prater at contact@example.gov. Submit to the below address by the closing date: Physical address: Commander Southern Division Naval Facilities Engineering Command Attention: Ms. Lori Prater (ACQ 22) 2155 Eagle Drive North Charleston, SC 29406 Mailing address: P.O. Box 190010 North Charleston, SC 29419-9010