Z2DA--Upgrade Video Assessment Surveillance System

The Department of Veterans Affairs, through its Network Contracting Office 8 in Tampa, Florida, has awarded a firm-fixed-price contract under solicitation number 36C24826R0064 to upgrade the Video Assessment Surveillance System at the VA Caribbean Healthcare System in San Juan, Puerto Rico. This procurement is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with the contractor required to be certified in the SBA’s database to qualify. The contract involves replacing existing surveillance equipment with a modernized system that includes enhanced coverage, advanced analytics such as license plate recognition and facial recognition technology, and battery backup capabilities. Work must be completed within 1,095 calendar days from the Notice to Proceed, and all installations must align with strict performance standards, including compliance with NFPA 13 for related systems and adherence to federal safety and accessibility codes. The contract value is estimated between $10 million and $20 million. The contractor must submit a comprehensive technical proposal organized into three equally weighted factors: Technical Approach and Technical Qualifications, Specialized Experience with advanced video surveillance and analytics integration, and Relevant Past Performance, each subject to specific page limits and documentation requirements. Submittals must include key personnel resumes, specialized experience forms, past performance questionnaires, subcontractor commitment letters, and evidence of SDVOSB certification. All proposals are due by April 10, 2026, and must be emailed as individual PDF files not exceeding 8 MB each. The contract includes deviations from standard FAR clauses related to taxes, site conditions, workmanship, and superintendence, with additional requirements for performance and payment bonds, prompt payment, electronic invoicing via VA’s EIPP system, and compliance with VA-specific regulations such as the Veterans First Contracting Program. Subcontracting is tightly restricted, with no more than 85% of the contract value (excluding materials) allowed to be paid to non-SDVOSB entities. Materials must be shipped in original manufacturer packaging with clear labeling, preserved in controlled environments, and installed according to exact specifications including ballistic ratings and compliance with UL, FCC, and NRTL certifications. Final acceptance requires successful Performance Verification Testing with strict thresholds, and the Contracting Officer’s Representative will oversee inspections, approvals, and compliance verification throughout the project lifecycle.