Agency Clerk

Agency Clerk serves as a key administrative support professional within the Office of the General Counsel at the Florida Department of Management Services (DMS), providing critical legal and procedural guidance to ensure compliance across the state’s centralized procurement operations. While not a contracting officer, they play an essential role in facilitating the documentation, review, and coordination of acquisition actions, ensuring alignment with Florida Statutes, the State Procurement Code, and federal regulatory frameworks. Their work underpins the integrity of solicitations, contract modifications, and post-award administration, particularly for routine administrative and facility support services. They operate at the intersection of legal compliance and operational procurement, enabling efficient execution of DMS’s mission to deliver cost-effective, transparent, and accountable services to all state agencies. Contractor relationships are managed through standardized state procurement channels, with direct engagement primarily limited to administrative support vendors and legal service providers retained by the Office of the General Counsel. Clerk collaborates with vendor teams submitting proposals under open solicitations, ensuring contractual terms reflect statutory requirements and risk mitigation protocols. Their interaction with contractors is procedural and compliance-focused, emphasizing documentation accuracy, contract clause adherence, and timely processing of amendments or clarifications rather than direct negotiation or source selection. Set-aside preferences are uniformly non-targeted, with 100% of procurements conducted under open competition without socioeconomic set-asides such as 8(a), HUBZone, or SDVOSB. This reflects DMS’s institutional approach to maximizing competition across broad vendor pools while maintaining strict adherence to state procurement equity standards. While small business participation is not formally incentivized through set-asides, all vendors—regardless of size—are evaluated on merit, responsiveness, and compliance. The primary procurement focus is on Office Administrative Services (NAICS 561110), encompassing clerical support, records management, and workflow automation tools. Secondary areas include administrative consulting (NAICS 541611), landscaping (NAICS 561730), and facility maintenance services such as painting and wall covering (NAICS 238320). Their expertise lies in ensuring these services meet state operational standards, with deep familiarity in contract language, performance metrics, and service-level expectations for non-technical, mission-enabling functions.