Emani Gray

Okinawa Total Maintenance Contract - Amendment 0003

The Okinawa Total Maintenance Contract, identified by contract number HE125426DE027 and solicitation number HE125426DE0027, is an award issued by the Department of Defense Education Activity to provide comprehensive facility operations and maintenance for DoDEA Pacific South District facilities in Okinawa. Effective November 1, 2026, the contract encompasses a wide range of services including routine facility maintenance, HVAC system upkeep, grounds and sports fields care, playground maintenance, and non-routine work requests. The scope of work is governed by a Performance Work Statement that defines operational standards, preventive maintenance frequencies, and specific protocols for managing minor versus non-routine repairs. The contract is structured with specific CLIN pricing and option line items to manage recurring facility operations and transition-in services. It establishes clear cost treatments for labor and maintenance tasks, including defined complaint thresholds and estimated quantities to determine the total minimum and maximum contract values. Managed by the office in Alexandria, Virginia, the agreement ensures the sustained functionality of educational facilities through a full-service maintenance program designed to meet rigorous performance requirements.

Department Of DefenseOKINAWA, JP-47, JPN

NAICS

561210

Facilities Support Services

PSC

Z1CA

Maintenance, Repair, or Alteration of Real Property

HE125426DE0027

Awarded

Federal20

Sources Sought Notice and Request for Information (RFI) for Total Maintenance Contract (TMC), Italy

The Department of Defense Education Activity (DoDEA) is conducting market research via a Sources Sought Notice to identify qualified contractors for a Total Maintenance Contract (TMC) supporting facilities in Italy. Under NAICS code 561210, the requirement involves a comprehensive preventive maintenance and sustainment program for educational facilities, administrative offices, warehouses, and transportation infrastructure. The scope includes the maintenance of complex systems such as HVACR, electrical, plumbing, fire protection, physical security, and specialized kitchen and sports equipment. Services are categorized into routine preventive maintenance, non-routine work orders, and Project Work Requests (PWR) for sustainment items exceeding 5,000 Euro. The contractor must provide all management, labor, and materials to execute these services during normal school operating hours, adhering to the most stringent of Unified Facilities Criteria (UFC) and host nation regulations. Key requirements include strict compliance with DoD security and privacy programs, GHS chemical labeling standards, and rigorous background checks for personnel working under Line of Sight Supervision. Administrative requirements include the use of the Wide Area Work Flow (WAWF) system for invoicing and the submission of detailed completion and acceptance forms signed by the Contracting Officer's Representative. Interested vendors must submit a capability statement and rough order of magnitude pricing by August 28, 2026, to assist the government in acquisition planning.

Department Of DefenseBicenza, VA, ITA

NAICS

561210

Facilities Support Services

PSC

Z1CA

Maintenance, Repair, or Alteration of Real Property

Posted Aug 12, 2026

DODEAHQ-SS-001

Closed

Awarded

Ramey School Floor Replacement

The contract titled Ramey School Floor Replacement is a sole-source award under the SBA Certified Economically Disadvantaged Woman-Owned Small Business (EDWOSB) Program set-aside, identified by solicitation number HE125426QE048AN. It is classified under NAICS code 238330 for Floor and Building Finishers and was posted on May 28, 2026, with the performance location at Ramey School in Aguadilla, Puerto Rico. The award is managed by the Department of Defense Education Activity through its office in Alexandria, Virginia, and is intended to replace flooring at the school facility. Primary point of contact is Sarah Adan, reachable at sarah.adan@dodea.edu, with Emani Gray as the secondary contact at emani.gray@dodea.edu. The contract is structured to promote economic opportunity for certified disadvantaged women-owned small businesses in alignment with federal set-aside guidelines.

Department Of DefenseAguadilla, PR, USA

NAICS

238330

Flooring Contractors

PSC

Z1CA

Maintenance, Repair, or Alteration of Real Property

EDWOSB

Awarded

Federal52

Okinawa Total Maintenance Contract - Amendment 0003

The contractor is tasked with providing comprehensive operations, maintenance, repair, and facility management services for Department of Defense Education Activity (DoDEA) facilities in Okinawa, Japan, under the Performance Work Statement and all applicable codes, including NFPA and OSHA standards. The contract is structured as a Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) vehicle with a base period running from 1 August 2026 through 31 July 2027, and five option periods extending through 1 February 2031, with a maximum total value not to exceed $16.5 million and a guaranteed minimum base year obligation of $50,000. Performance is centered at Kadena Air Base’s Central Warehouse, which serves as the official acceptance point, and services must be delivered in compliance with FOB Destination terms. All work must adhere to the Quality Control Plan, with inspections conducted onsite and final acceptance resting with the Government through the Contracting Officer’s Representative. Proposal submissions are due by 15 May 2026 and must be electronically sent via email in six structured volumes, with strict formatting rules including page limits for technical and past performance sections and a 10MB email size cap. Evaluation will follow a best-value tradeoff process, prioritizing Prior Experience and Past Performance equally and collectively over Price, with no award made on a lowest-price technically acceptable basis. Offerors must demonstrate relevant experience in facility operations, HVAC systems, grounds maintenance, and CMMS-based work order management, and provide documented past performance via CPARS, PPQs, or other official sources, with failure to disclose adverse performance risking rejection. Key personnel including the Program Manager, Contract Maintenance Manager, Site Safety & Health Officer, and Quality Control Manager require specific certifications and approvals for substitution, with the SSHO mandated to be on-site during duty hours with OSHA 30-hour certification and five years of safety experience. All contractor personnel require security clearance under SPD-12 standards, must comply with Force Protection Conditions, and adhere to strict key control and foreign national credentialing rules, while invoicing must be submitted exclusively through WAWF. The solicitation mandates compliance with federal and defense regulations, including full implementation of SAM registration, trafficking in persons certifications, NIST SP 800-171 cybersecurity requirements, and HCS/GHS labeling for hazardous chemicals, with no set-aside applied although small business participation is encouraged under the NAICS code 56

Department Of DefenseOKINAWA, JP-47, JPN$50K–$16.5M est.

NAICS

561210

Facilities Support Services

PSC

Z1CA

Maintenance, Repair, or Alteration of Real Property

Posted May 12, 2026

HE125426RE003

Closed

Federal7

Ramey School Floor Replacement

The Department of Defense Education Activity (DoDEA) is soliciting bids for the removal of existing flooring and installation of new flooring in two classrooms at Ramey Unit School in Aguadilla, Puerto Rico, serving approximately 500 students from pre-kindergarten through 12th grade, primarily children of active-duty military and federal civilian personnel stationed at nearby facilities. The work includes demolition, subfloor inspection, surface preparation, floor leveling, installation of selected flooring systems such as VCT or sheet flooring, and final cleanup and disposal, to be completed during the summer recess period from June 8 to August 10, 2026. This requirement is structured as a Firm Fixed Price contract with three Contract Line Item Numbers (CLINs) covering demolition, materials and installation, and cleanup and disposal, though specific pricing is to be proposed by offerors. The solicitation is set aside exclusively for Economically Disadvantaged Women-Owned Small Businesses (EDWOSB) under the SBA Certified EDWOSB Program, and award will follow a Lowest Price Technically Acceptable (LPTA) evaluation process, wherein price is assessed first and only the lowest-priced technically acceptable offer will be considered. All proposals must be submitted electronically in four volumes, adhering to strict formatting guidelines including a ten-page limit for the technical capability statement and a one-page cover letter. Contractors must comply with a comprehensive set of federal and defense requirements, including adherence to FAR and DFARS clauses covering cybersecurity, safeguarding covered defense information, prohibitions on certain foreign-sourced equipment and services, labor protections, and ethical contracting practices. All contractor personnel must be pre-cleared for access to DoDEA facilities, submit identification and clearance documentation at least 48 hours in advance, wear company-identified badges, and strictly observe the no-smoking policy on campus. Work must be conducted under safety standards including OSHA and EM 385-1-1, with a qualified Site Safety Officer designated. Contract administration is managed by the DoDEA Procurement Division in Alexandria, Virginia, with the Contracting Officer’s Representative based at the school site responsible for inspections, surveillance, and acceptance. Payment must be submitted exclusively through the Wide Area WorkFlow system, and all deliverables such as a detailed installation schedule, flooring selection request, progress photos, and pre- and final inspection reports must be submitted to the COR. The acquisition is subject to SAM registration requirements, UEI and CAGE code validation, and representations regarding compliance with

Department Of DefensePR, USA

NAICS

238330

Flooring Contractors

PSC

Z1CA

Maintenance, Repair, or Alteration of Real Property

Posted May 12, 2026

EDWOSBHE125426QE048

Closed

Federal2

Facilities Asset Management - Pacific Region

Department Of DefenseVA,

NAICS

541620

Environmental Consulting Services

PSC

R499

Professional, Administrative, and Management Support Services

Posted Dec 8, 2025

8AHE125426-FAM-RFI

Closed

Awarded1

Ramey Elevator Maintenance Services

Contract HE125425PE049 is an award issued by the Department of Defense Education Activity for elevator maintenance and repair services at Ramey School in Aguadilla, Puerto Rico. The contract, which was posted on August 28, 2025, is designated as a small business set-aside under NAICS code 811310. The total award amount is 15,812.00 USD and covers essential services including monthly maintenance, emergency labor, and the provision of repair parts for the facility's freight elevator. The contract is managed by the DoD Education Activity office located in Alexandria, Virginia, with Emani Gray and James Higgins serving as the primary points of contact.

Department Of DefenseAguadilla, PR, USA$16K est.

NAICS

811310

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PSC

S216

Utilities and Housekeeping Services

SBA

Awarded Aug 28, 2025

Federal2

Ramey Elevator Maintenance Services

Department Of DefenseAguadilla, PR, USA

NAICS

811310

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PSC

S216

Utilities and Housekeeping Services

Posted Aug 7, 2025

SBAHE125425QE079

Closed

Federal1

Department of Defense Education Activity (DoDEA) FACILITY ASSET MANAGEMENT (FAM) SERVICES PRESOLICITATION SYNOPSIS CANCELLATION

Department Of DefenseAlexandria, VA, 22350, USA

NAICS

541620

Environmental Consulting Services

PSC

R499

Professional, Administrative, and Management Support Services

Posted Jun 26, 2025

8AHE125425-FAM-SYNOPSIS

Closed

Federal4

Ramey School Elevator Maintenance Amendment

The Ramey School Elevator Maintenance Amendment is a contractual agreement issued by the Department of Defense Education Activity (DoDEA) under the Office of the Department of Defense Education Activity, located in Alexandria, VA. The contract is a total small business set-aside under NAICS code 811310, focusing on elevator maintenance services at the Ramey School in Aguadilla, Puerto Rico. The solicitation was posted on June 5, 2025, with a response deadline of July 11, 2025, at 2:00 PM. The contract involves amendments and site visit instructions, emphasizing the importance of understanding specific maintenance requirements for the school’s elevators. Key contacts for the solicitation include Emani Gray and James Higgins, who can be reached via email for further information. The contract aims to ensure the proper upkeep and safety of elevator systems at the specified location, supporting the educational facility’s operational needs. Interested vendors are encouraged to review the detailed opportunity through the provided link on SAM.gov for comprehensive instructions and requirements related to the solicitation.

Department Of DefenseAguadilla, PR, 00603, USA

NAICS

811310

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PSC

S216

Utilities and Housekeeping Services

Posted Jun 5, 2025

HUBZoneHE125425QE038

Closed