Maggie Stenz is a Solicitation Specific Questions at City of Austin. Maggie is associated with 17 contracts. Activity spans Landscaping Services, Highway, Street, and Bridge Construction, and Motor Vehicle Supplies and New Parts Merchant Wholesalers.
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Contracting officer information and contact details
The City of Austin is soliciting bids under IFB 7800 MAS1013 for a contractor to provide annual and as-needed inspection, testing, and certification of aerial devices and ground ladders. The scope of work covers a diverse inventory including ladder fire trucks, forklifts, aerial man lifts, digger derricks, mobile and locomotive cranes, and approximately 7,200 linear feet of ground ladders. All services must be performed at designated City fleet service centers using mobile equipment and must adhere to the latest industry standards, including ANSI, ASME, ASTM, NFPA, and OSHA. Key deliverables include detailed inspection reports, the installation of official certification stickers, and the application of heat sensor labels with a minimum four-year validity.
Bidders must submit all offers electronically via Austin Finance Online by October 22, 2026. The evaluation process includes a resource capability review, where the City may conduct site visits to verify that the offeror possesses the necessary facilities, equipment, and qualified personnel. Mandatory requirements include compliance with the City of Austin Living Wage Program, which sets a minimum wage of $22.15 per hour, and certification regarding the Wage Theft Ordinance. Contractors must also meet comprehensive insurance requirements for Worker's Compensation, General Liability, and Professional Liability. While no specific MBE/WBE goals are assigned, preferences are available for certified small businesses and local businesses headquartered within the Austin-Round Rock-San Marcos Metropolitan Statistical Area.
The City of Austin is soliciting bids under IFB 7800 MAS1011 to establish a contract for the supply and delivery of HD-5 propane motor fuel for Austin Fleet Mobility Services. The scope of work includes bulk delivery to one 18,000-gallon tank at Austin-Bergstrom International Airport and three 1,898-gallon tanks at designated Fleet Services Centers, as well as cylinder refills and exchanges for 20-pound and 33.5-pound cylinders. All fuel must meet or exceed ASTM D1835-18a specifications and be delivered in accordance with NFPA 58 and NFPA 30 standards. The contract features an initial term of 24 months with the option for three additional 12-month extensions.
The selected contractor must employ at least two Texas Railroad Commission certified DOT Cylinder Fillers with three years of HD-5 experience and provide a single point of contact available 24/7. Standard deliveries are required within 48 hours of a request, while expedited Code Red deliveries must be completed within 24 hours. Bidders must submit pricing for propane surcharges and delivery fees, noting that separate charges for shipping or transportation within the Austin area are prohibited. Award decisions will be based on the low responsive bid or best value, with specific price discounts applied for certified local and small businesses. Mandatory requirements include comprehensive insurance coverage, adherence to the City's Wage Theft Ordinance, and strict compliance with hazardous materials documentation, including the provision of Safety Data Sheets with every shipment.
The City of Austin is soliciting bids under IFB 7800 MAS1006REBID for a contractor to provide aftermarket parts for medium- and heavy-duty vehicles and equipment on an as-needed basis. The solicitation was posted on August 31, 2026, with a response deadline of September 17, 2026. Deliveries will be made to various Austin Fleet Mobility Services locations across Austin, Texas, including multiple service centers and a dedicated tire shop and materials control facility.
Pricing is structured into three categories: line-item pricing for city inventory parts, a markup percentage for non-specified parts capped at 30 percent with an estimated annual spend of 125,000 dollars, and charges for code red delivery items. The contract requires comprehensive insurance coverage, including workers compensation, commercial general liability, and garage liability. Bidders must comply with the City's Wage Theft Ordinance and provide certifications regarding debarment, conflicts of interest, and the boycott of Israel. While there are no mandatory MBE/WBE subcontracting goals, the City encourages the use of certified small and minority-owned businesses, and optional preferences are available for local and small business offerors.
Texas
NAICS
423120
Motor Vehicle Supplies and New Parts Merchant Wholesalers
The City of Austin is soliciting bids under IFB 7800 MAS1010 to establish a contract for the provision of Original Equipment Manufacturer (OEM) parts, equipment, and repair services for Kubota agricultural tractors. The contract focuses on non-warranty repair services, though the contractor must be manufacturer-authorized to perform warranty work. The initial term is 24 months, with the City holding the option to extend for up to three additional 12-month periods. The estimated annual value for parts and accessories is approximately 30,000 dollars, though this is an estimate and not a guarantee of volume.
Award decisions are based on a best value competition, where the low responsive bid is primary, but price adjustments are applied to favor local and small businesses. Contractors must adhere to strict operational requirements, including providing repair estimates within 24 hours, completing repairs within seven working days, and maintaining 24/7 emergency contact. Special provisions include Code Red overnight delivery requirements, quarterly stock lifts for unused parts, and the requirement to provide Safety Data Sheets for all hazardous materials. All deliverables are shipped F.O.B. destination, and the City maintains sole authority for inspection and acceptance. Proposals must be submitted electronically via the Austin Finance Online portal by September 22, 2026.
Texas$30Kest.
NAICS
423820
Farm and Garden Machinery and Equipment Merchant Wholesalers
The City of Austin is soliciting OEM parts and repair services for its fleet of Chevrolet light- and medium-duty vehicles under an Invitation for Bids (IFB 7800 MAS1007REBID), with responses due by August 11, 2026. The contract is structured as a firm-fixed-price agreement and seeks to establish a vendor capable of supplying genuine OEM parts and performing maintenance and repair services across multiple vehicle categories, including light, medium, and heavy-duty models. Estimated annual spending is $270,000, broken down primarily between $200,000 for light-duty parts and $70,000 for medium-duty parts, with additional line items for labor, expedited services, and special shipping fees, though unit pricing is left blank for offerors to fill. The City requires all parts to be new and OEM unless otherwise approved, and all repairs must meet manufacturer specifications. Deliveries must be made F.O.B. destination with proper packaging and labeling per commercial practices, excluding any military standards such as MIL-STD-129 or MIL-STD-2073. Labeling must be text-only, including contractor and City information, purchase order numbers, and container tracking, with no barcodes or RFID required.
The solicitation emphasizes best value over lowest price, applying discounts to local businesses and small businesses—5% for bids up to $500,000 and 3% for higher amounts—to encourage local economic participation. Bidders must demonstrate responsibility through financial capacity, past performance, and compliance with submission requirements, and are required to submit key personnel profiles, insurance certificates with the City named as primary additional insured, and a subcontracting plan if applicable. Insurance must be issued by Texas-authorized carriers with an A.M. Best rating of B+VII or better. Contractors needing access to City facilities must submit advance personnel lists and comply with strict badge and security protocols. Hazardous materials require accompanying Safety Data Sheets, and failure to provide them constitutes grounds for immediate contract termination. All special tools and equipment developed under the contract become City property, and contingent fees or gratuities are prohibited. Invoices must be submitted electronically or by mail to designated City office addresses and must reference the purchase order number, contract number, and correct remit-to details. The City reserves the right to extend the contract up to 180 days and will evaluate proposals for responsiveness, completeness, and local business benefits, with no formal
The City of Austin is soliciting bids for Flexible Base, Surface Rock, and 3x5-inch Rock through solicitation number IFB 5000 MAS1008, posted on July 20, 2026, with a response deadline of August 18, 2026, at 7:00 PM. The procurement is intended for local use and does not specify a small business set-aside or NAICS code. Materials are to be delivered to unspecified locations within the city, and contractors must be prepared to meet the precise specifications for each type of rock. All bids must be submitted by the deadline, and inquiries regarding the solicitation should be directed to Maggie Stenz at margaret.stenz@austintexas.gov or 512-974-3020. Small and minority business owners seeking additional resources or support can contact the SMBR Main Office at smbrcompliancedocuments@austintexas.gov or 512-974-7600. Further details and submission guidelines are available through the online portal linked in the contract data.
The City of Austin is soliciting bids for the provision of aftermarket parts for medium and heavy-duty vehicles and equipment on an as-needed basis under Invitation for Bids IFB 7800 MAS1006, with responses due by August 4, 2026. This is a competitive sealed bidding process expected to result in a firm-fixed price contract with an initial term of three years and two optional one-year extensions, bringing the potential total value to between $375,000 and $625,000 based on an annual spending estimate of $125,000 for non-specific parts. Deliveries are F.O.B. destination, with stock parts required within two business days, non-stock parts within three business days, and Code Red orders delivered overnight. The contract imposes no minimum or maximum order quantities, and pricing is structured with unit prices listed as $0 while reflecting the annual spending estimate in a separate line item. All parts must comply with good commercial practices in packaging, labeling, and marking, with each shipment requiring a detailed packing list, proper identification of the contractor and City information, and container numbering. Hazardous materials require accompanying Safety Data Sheets with each delivery, and failure to provide them may result in immediate termination. Contractors must hold valid Texas-authorized insurance with minimum coverage levels, name the City as additional insured, and comply with specific requirements for umbrella coverage and tail coverage for claims-made policies. The City reserves the right to inspect and accept or reject deliveries upon arrival at the designated ship-to location, with acceptance dependent on conformity to specifications, proper packaging, and inclusion of required documentation. Local businesses receive a 5% price evaluation discount, and small businesses receive a 3% discount. Contractors must submit a subcontractor plan for approval prior to engagement, provide monthly reports on subcontractor expenditures, and obtain written consent for any further subcontracting. All equipment or tools developed for this contract become City property, and any nonresident bidder must disclose their principal place of business and state of manufacture for non-Texas-made items. Contractors must also complete and submit a Texas Ethics Commission Form 1295 within 30 days of award. Proposals must be submitted electronically through Austin Finance Online’s eResponse system, with no hardcopies accepted, and contractors must be registered vendors in the City’s system. Payments are contingent on appropriated funds, and invoicing must include a unique invoice number, PO number, and department contact, submitted primarily via email. Contract administration is managed by
Texas$375K–$625Kest.
NAICS
423120
Motor Vehicle Supplies and New Parts Merchant Wholesalers
The City of Austin is soliciting bids for the maintenance and renovation of 16 sports fields across 11 recreation centers, encompassing baseball, softball, soccer, and multi-purpose fields under the solicitation IFB 8600 MAS1009. The work includes grading, top dressing, aeration, fertilization, weed and pest control, disease management, overseeding, and infield fungicide applications, with specific tasks like mowing, irrigation, and sod replacement explicitly excluded as they remain under City control. Performance is location-based at designated City facilities, with services priced per square foot and quantities listed as estimates only, while no unit or total contract value is specified in the submission templates. Bids must be submitted electronically through Austin Finance Online by July 21, 2026, using standardized City templates covering scope, pricing, key personnel, subcontracting plans, wage compliance, and socioeconomic preferences, with hardcopies rejected. The City will evaluate bids under a best-value trade-off model, considering responsiveness, responsibility, and overall benefit rather than purely lowest price, and may award to the most advantageous offeror based on combined cost and non-cost factors.
Special requirements include strict adherence to EPA and Texas Department of Agriculture pesticide labeling, storage, and handling standards, with containers required to be rinsed and stored in sealed bags to prevent contamination. All personnel must obtain City-issued security badges, with access requests submitted 30 days in advance, and the Contractor must maintain key personnel throughout the term unless prior written approval for replacements is granted. Subcontractors require pre-approval and inclusion in a formal plan, and the Contractor is barred from soliciting or hiring City employees for six months post-termination, with liquidated damages triggered by violation. No contingent fees, gratuities, or personal financial interests involving City officials are permitted, and the relationship is defined as strictly independent contractor without any employment or partnership status. Insurance must remain active during any contract extensions or holdover periods, and full compliance with local, state, and federal safety, environmental, and health regulations is mandatory. The City retains ownership of all deliverables and conducts inspection and acceptance at the point of service delivery, reserving the right to reject non-conforming work.
The City of Austin has issued a solicitation for aquatic vegetation maintenance and debris removal services at wet ponds throughout the city, aiming to mitigate flooding, erosion, and water quality issues. The contract, identified by solicitation number 142945, is set to be awarded following a competitive process with a response deadline of November 18, 2025, and a pre-offer conference scheduled for October 30, 2025. The scope encompasses routine maintenance activities at designated wet pond sites, which are detailed in attached lists and maps, including specific locations, area measurements, and site identifiers. The contract size ranges from 500,000 to 1.5 million dollars, and the services are to be performed under terms that include invoicing, performance tracking, and adherence to environmental and safety standards.
Vendors are required to submit comprehensive proposals that include equipment inventories, application tracking logs, references, and detailed bid templates. The documentation emphasizes the importance of experience, with offerors needing to provide at least three verifiable references from similar projects completed within the last five years. Key personnel designations and maintenance tracking forms are also part of the submission requirements, ensuring consistent staffing and thorough documentation of maintenance activities. The technical attachments provide detailed design specifications for wet pond configurations, along with forms for tracking chemical applications, biomass removal, and other maintenance efforts. Overall, the contract aims to establish a qualified team capable of maintaining the health and functionality of the city’s wet ponds, thereby supporting urban flood control and water quality initiatives.
The City of Austin is seeking qualified contractors to provide mowing and grounds maintenance services at Austin Water remote facilities, including water pump stations, lift stations, and wildlands conservation areas. The contract aims to ensure these critical infrastructure sites are properly maintained, supporting operational efficiency and environmental conservation efforts. The solicitation, numbered 143048, was posted on September 22, 2025, with a response deadline set for October 21, 2025. The project budget ranges from $500,000 to $1,500,000, reflecting the scope and scale of the required services. Interested contractors can contact Maggie Stenz via email or phone for further details. This opportunity is part of the City of Austin’s efforts to engage qualified service providers under NAICS code 561730, which covers landscaping services.
