This Combined Synopsis/Solicitation opportunity from Department Of Health And Human Services was posted on June 4, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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100% ISBEE Set-Aside: HVAC Preventative Maintenance at Ft. Yates, ND and Wakpala, SD

Closed

75H70626Q00139Federal

Submission Closed06/29/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 238220

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POSTED

about 13 hours ago

DEADLINE

in 22 days

AI Contract Overview

This contract is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under the Buy Indian Act, issued by the Indian Health Service, Great Plains Area, for comprehensive HVAC preventative maintenance services at Standing Rock Hospital in Fort Yates, North Dakota, and the Youth Regional Treatment Center in Wakpala, South Dakota. The acquisition is conducted under FAR Part 12 procedures using the Lowest Price Technically Acceptable (LPTA) evaluation method, with award anticipated without discussions. The contract will be structured as a Firm-Fixed-Price Base Year with four additional one-year option periods, spanning from July 1, 2026, through June 30, 2031. Offerors must be certified Indian firms with Indian ownership as defined by HHSAR, and must submit an Indian Firm Representation Form to qualify. All work must comply with Buy Indian requirements and FAR 52.219-14, ensuring that the prime ISBEE performs the required percentage of work. The scope includes preventative maintenance on air handling units, boilers, chillers, pumps, VAV boxes, split systems, and Johnson Controls Metasys building automation systems, alongside emergency repair response, equipment inspections, testing, documentation, and reporting. Contractors must adhere to strict standards including IHS A/E Design Manual, FGI Guidelines, NFPA 70, 99, 101, ASHRAE 170, and manufacturer O&M manuals. Compliance with Service Contract Labor Standards is required, using specific wage determinations for Sioux County, ND, and Corson County, SD, with mandatory posting of wage rates and payroll recordkeeping. Additional requirements include adherence to TERO regulations on the Standing Rock Indian Reservation, including submitting a compliance agreement, paying a 2.5% fee, filing weekly certified payroll reports, and obtaining work permits for non-local Indian employees at $250 annually. Safety and facility access protocols, infection control, OSHA compliance, and immediate reporting of critical system failures are mandatory. Proposals must be submitted electronically by June 29, 2026, and must include past performance examples, an organizational chart, a completed price schedule, and all required certifications. Price evaluation will include the full five-year cost, and unbalanced pricing across option years may render an offer unacceptable. Non-price factors are pass/fail, and award will be made to the lowest-priced technically acceptable offeror who is SAM and D&B registered

General Info

IHS Great Plains seeks ISBEE HVAC maintenance for hospitals; base year plus four options, LPTA award.

Agency

Department Of Health And Human Services → Great Plains Area Indian Health SvcView Agency

Contract Value

$192,000

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

Fort Yates, ND, USA

Set-Aside

IEE

Awardee

LACREEK DEVELOPMENT CORPView Profile

Award Issued Date

08/01/2026, 12:00:00 AM UTC

Documents

(6)

Evaluation Factors for HVAC Preventative Maintenance Ft. Yates Wakpala 2026

PDF•evaluation-factors

Appendix B Fort Yates Hospital Equipment List

PDF•equipment-list

Solicitation 75H70626Q00139 Indian Firm Representation Form

PDF•representation-form

Appendix A Bid Schedule HVAC Preventative Maintenance

PDF•bid-schedule

HVAC Preventive Maintenance Services Performance Work Statement

PDF•pws

Solicitation 75H70626000139 HVAC Preventative Maintenance Services

PDF•rfq

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJun 4

Combined Synopsis

Response DeadlineJun 29

Deadline has passed

Submission Closed

06/29/2026, 10:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Health And Human Services → Great Plains Area Indian Health Svc

Contacts2 people available

OfficeABERDEEN, SD, 57401, USA

Organization / Agency

Department Of Health And Human Services → Great Plains Area Indian Health Svc

View Agency Profile

Office AddressABERDEEN, SD, 57401, USA

Contacts

Erin Doering

William Kohl

Full Description

COMBINED SYNOPSIS/SOLICITATION NOTICE
Indian Health Service (IHS), Great Plains Area
________________________________________
Notice ID
75H70626Q00139

Title
Indian Small Business Economic Enterprise (ISBEE) Set-Aside – HVAC Preventative Maintenance Services (Base + Four Option Years) – Standing Rock Hospital and YRTC
________________________________________
Notice Type
Combined Synopsis/Solicitation
________________________________________
Set-Aside
This acquisition is being conducted as a 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside under the authority of the Buy Indian Act, 25 U.S.C. § 47, and FAR Part 12 procedures.
________________________________________
NAICS Code
238220 – Plumbing, Heating, and Air-Conditioning Contractors
(Size Standard: $19 Million)
________________________________________
PSC Code
J041 – Maintenance, Repair, and Rebuilding of Equipment – Refrigeration, Air Conditioning, and Air Circulating Equipment
________________________________________
Description
The Indian Health Service (IHS), Great Plains Area, is issuing this combined synopsis/solicitation for HVAC Preventative Maintenance services for the following locations:
1.   Standing Rock Hospital – Fort Yates, North Dakota
2.   Great Plains Area Youth Regional Treatment Center (YRTC) – Wakpala, South Dakota
The resultant contract is anticipated to be a Firm-Fixed-Price Base plus Four (4) Option Year contract for comprehensive HVAC preventative maintenance, inspection, troubleshooting, emergency response, and related mechanical system services.
Services include, but are not limited to:
•   Preventative maintenance of AHUs, boilers, chillers, pumps, VAV boxes, and split systems
•   Building Automation System (BAS)/JCI Metasys verification and maintenance
•   Emergency HVAC repair response services
•   Equipment inspection, testing, documentation, and reporting
•   Coordination with facility personnel in occupied healthcare and treatment environments
The contractor shall provide all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to perform the required services in accordance with the attached Statements of Work and solicitation documents.
________________________________________
Period of Performance
The anticipated period of performance is:
•   Base Year: 12 months from Notice to Proceed
•   Option Years: Four (4) additional 12-month option periods
________________________________________
Solicitation Schedule
•   Solicitation Issue Date: June 4, 2026
•   Questions Due: June 11, 2026, no later than 12:00 PM CDT
•   Quotation Due Date: June 29, 2026, no later than 4:00 PM CDT
________________________________________
Questions Submission
All questions regarding this solicitation shall be submitted electronically to:
Erin Doering
Contract Specialist
Erin.Doering@ihs.gov
Questions received after the stated deadline may not be addressed.
________________________________________
Quote Submission Instructions
Quotes shall be submitted electronically to:
Erin.Doering@ihs.gov
Offerors are responsible for ensuring quotes are received by the closing date and time.
Late submissions may not be considered.
________________________________________
Basis for Award
Award will be made using Lowest Price Technically Acceptable (LPTA) procedures. All non-price factors will be evaluated on an Acceptable/Unacceptable basis. Award will be made to the responsible offeror submitting the lowest evaluated price determined technically acceptable.
The Government intends to award without discussions. Offerors are encouraged to submit their best terms in the initial quotation submission.
________________________________________
Evaluation Factors
The following factors will be evaluated:
1.   Past Performance
2.   Specialized Experience
3.   Technical/Management Approach
4.   Price
Evaluation criteria and proposal submission requirements are detailed in the attached Evaluation Factors document.
________________________________________
Attachments
1.   Statement of Work – Standing Rock Hospital HVAC PM
2.   Statement of Work – YRTC HVAC PM
3.   Evaluation Factors
4.   Appendix A – Combined Bid Schedule
5.   Indian Representation Form
________________________________________
Important Notice
This notice constitutes the only solicitation. A written solicitation document will not be issued separately. All responsible ISBEE sources may submit a quotation, which shall be considered by the agency.
________________________________________