2018 National Blue Ribbon Schools Plaques

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation for commercial services is being conducted in conjunction with FAR Part 13. This announcement constitutes the only solicitation? quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through FAC Number/Effective Date: 2005-99-1 / 07-16-2018. The NAICS Code is 323111, Commercial Printing (except Screen and Books), and the size standard is 500 employees. The U.S. Department of Education's National Blue Ribbon Schools Program honors exemplary public and private schools whose students achieve at very high levels or have made significant progress and helped close gaps in achievement, especially among disadvantaged and minority students. Each year an Award Ceremony is held in their honor. Custom plaques are required to recognize the awardees. This is a Request for Quotation for information on custom plaque production. The firm selected to receive an offer from the Department is required to register in the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Firms shall include their DUNS number in their quote. If the firm does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. The firm selected for an offer from the Department will need to provide Offeror Representations and Certifications prior to any award. REQUIREMENTS Custom plaques as follows: ITEM: Plaques 12X15 Rosewood finish frame with custom foil art medallion 5.875" diameter x .125" thick clear acrylic medallion with gold foil hot stamp imprint with blue background print, satin brass plate personalized 3.875" x 5.875" with black imprint inscription matted on blue suede. Each plaque must have packaging and mailing labels so that items can be mailed to awardees. Packaging - Poly bagged, corrugated carton labeled with school name. DESCRIPTION: Mating should be dark blue; medallion is clear plastic with gold inscription. Personalized plate is satin brass with imprinted black inscription. (See Attached Photo) QTY = 369, shipped to address below, zip code 20202. Each plaque must be individually labeled and boxed with foam to ensure they will not be damaged during moving and shipping. It is imperative that the plaques be completed and boxed in full alphabetical order prior to shipping to the Department of Education on or before October 15, 2018. Upon receipt and final review, should corrections or changes be needed, the company must be able to provide corrected items within two days of notification from Department Staff; these items must be shipped within a two day window to ensure inclusion for final shipping to the venue on or before Wednesday, October 31, 2018. Damages include but are not limited to (replacements that correct spelling errors, damage to frame, plaque or color correction, etc.). Note: The actual number of custom plaques may increase or decrease slightly. The quantity of 369 above is an estimate. The vendor is requested to provide firm fixed pricing for plaque production, shipping, corrections, etc. and should include in its Assumptions any minimum and maximum number of plaques allowable at the quoted price. QUOTE INSTRUCTIONS: The Department intends to award a contract for a Base Period covering plaques for 2018 and two option periods covering plaques for the 2019 and 2020 program years. Firm-fixed-price quotes shall include the following: 1. A brief corporate capabilities section 2. A brief description of the materials to be used to produce the plaques. Descriptions of the materials to be used should include the type of wood, acrylic, imprinting, etc. 3. A sample plaque shipped to the address below 4. A detailed cost quote including shipping/delivery costs and estimated time needed for production for a Base Period and two Twelve-Month Option Periods. Contract Line Item 0001 Base Period - Plaques for 2018 - Quantiy is 369 $_______ Contract Line Item 0002 Option Period - Plaques for 2019 - Quantiy is 370 $_______ Contract Line Item 0003 Option Period - Plaques for 2020 - Quantiy is 370 $________ Vendors are required to provide a sample plaque that meets the requirements specified in this RFQ. Sample plaques shall be shipped to the below address: Robin Dixon- Jefferson U.S. Department of Education 400 Maryland Avenue, SW, RM 7E241 Washington, DC 20202 QUOTE EVALUATION: Quotes will be evaluated based on technical quality and price. Quality will be evaluated on compliance with product specifications, quality of materials (wood, brass plate, acrylic medallion, etc.) used, appearance of imprint, overall construction, and finish. Quotes will be evaluated based on best value to the government. Technical quality is significantly more important than cost or price. Terms and Conditions The following FAR and EDAR provisions and clauses apply to the RFQ and any resulting purchase order. 1. 52.252.-2 Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Education Department Acquisition Regulation (EDAR) provisions can be reviewed at http://edocket.access.gpo.gov/2011/pdf/2011-4660.pdf. Federal Acquisition Regulation provisions and clauses can be reviewed at: http://www.acquisition.gov/far/loadmainre.html 2. 52.212-4 Contract Terms and Conditions-Commercial Items (JAN 2017) 3. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. (JAN 2017) Under 52.212-5, the Contracting Officer has indicated the following clauses as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). X (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note). X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644). X (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)). X (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). X (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). X (28) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). X (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). X (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513). X (41) 52.225-1, Buy American-Supplies (May 2014) X (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). X (50) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31 U.S.C. 3332). 4. FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of contract expiration provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months. 5. FAR 52.232-40 Providing Accelerated Payment to Small Business Subcontractors (DEC 2013) 6. EDAR 3452.224-70 Release of Information Under the Freedom of Information Act (MAY 2011) 7. EDAR 3452.237-71 Observance of Administrative Closures (MAY 2011) 8. EDAR 3452.242-73 Accessibility of Meetings, Conferences, and Seminars to Persons with Disabilities (MAY 2011) 9. 306-1c: Invoice and Contract Financing Requests Submission - IPP (May 2018) (a) Payments shall be rendered in accordance with the identified payment schedule(s), and any other incorporated payment clause(s), specified rates, and/or fixed price amounts. (b) The Contractor shall submit invoices electronically by means of the web-based system, Invoice Processing Platform (IPP), which can be accessed at http://www.ipp.gov/. All submitted invoices must be accompanied by supporting documentation in accordance with the contract's terms and conditions. The supporting documentation shall be submitted in the following formats: Adobe Acrobat (pdf), Microsoft Word (doc), Pictures (jpeg), Microsoft Excel (excel), or Microsoft Outlook message (msg). (c) Invoice Number Format - The format for the invoice shall be the contract number followed by the invoice number. The invoice number shall have no spaces, dashes, or other special characters. The invoice number cannot exceed 21 characters. An example of an acceptable invoice number format follows: Contract Number: 91990018C0001 Contractor's Invoice No.: 15897126341 IPP Invoice No.: 91990018C000115897126 (Note that the last three digits ["341"] from the Contractor's invoice number were removed due to the 21 character limitation.) (d) If the Contractor has not already established an IPP account that is active, an IPP account will be automatically created on behalf of the Contractor. The automatically created IPP account will be issued to the Designated Primary Administrator, which will be the individual that has been identified in the "Accounts Receivable POC" section of the Contractor's System for Award Management (SAM) registration located at https://www.sam.gov/portal/public/SAM/. (e) Within ten (10) business days of the Contractor entering or updating the Accounts Receivable POC information within the Contractor's SAM registration, the Designated Primary Administrator will receive an email from the IPP Customer Support Team containing the Designated Primary Administrator's IPP username. Within 24 hours of receiving the initial email, the Designated Primary Administrator will receive a second email containing their IPP password. Once both emails have been received, the Designated Primary Administrator must log into IPP and complete the registration process. (f) The Contractor's Designated Primary Administrator will be authorized to further designate other administrators under the Contractor's IPP account who may submit invoices on behalf of the Contractor. (g) The Contractor must ensure that the "Accounts Receivable POC" section of its SAM registration is accurate and up to date. (h) In the event that an invoice is rejected, the Contractor shall make the necessary corrections and resubmit the invoice by means of IPP. Any questions, concerns, or issues regarding the use of IPP should be directed to the IPP Customer Support Team, as identified at http://www.ipp.gov/. QUOTE SUBMISSION Please email questions to Gary Weaver (contact@example.gov) by 12pm EST on Wednesday, August 22, 2018. Written quotes are due via email to Gary Weaver, Contracting Officer, at contact@example.gov by 11:00am EST on Wednesday August 29, 2018. Sample plaques are due at the location specified above by Close of Business on August 29, 2018.