26-426DOC-CENTR-B-51388 | IDOC - Burial Services

The contract solicitation number 26-426DOC-CENTR-B-51388 issued by the Illinois Department of Corrections, Centralia Correctional Center, seeks qualified and licensed vendors to provide burial services for individuals in custody over a period of three years, with a potential maximum term including renewals extending up to ten years. These services encompass transportation of remains, procurement and provision of grave plots, grave digging, and furnishing necessary receptacles, all performed in accordance with applicable federal, state, and local laws. Vendors are required to respond by March 11, 2026, submitting bids electronically via the state’s BidBuy platform or email. The award will be made to the lowest responsive and responsible bidder based on pricing submitted through the Purchase Order linked to BidBuy. Performance expectations include taking possession of remains within 24 hours following death notification, submitting detailed invoicing and proof of services rendered, providing medical examiner results to the facility, and maintaining all necessary licenses and insurance certifications. The contractual framework is governed by Illinois state law and includes clauses addressing termination for cause or convenience, compliance with legal and regulatory requirements, confidentiality, and background checks for personnel to ensure security standards within the correctional facility. The contract imposes strict performance standards, requiring competent, trained personnel and adherence to operational schedules designated by the State. Inspection and acceptance occur at the Centralia Correctional Center, with the State retaining final determination of satisfactory completion. While no specific pricing or estimated contract value is disclosed within the solicitation documents, responsibilities and deliverables are well defined. Additional contractual provisions include vendor obligations to avoid organizational conflicts of interest, background vetting of employees and subcontractors, and maintenance of records for a minimum of three years. Submission instructions emphasize inclusion of standard certifications and compliance documentation consistent with Illinois procurement requirements, with no formal socioeconomic or size-based preferences explicitly incorporated in the evaluation but mandatory adherence to the Illinois Procurement Code throughout the process.