26-426DOC-SHERI-B-50922 | DOC SHE/replace walk-in refrigeration equipment/MM

The solicitation issued by the Illinois Department of Corrections, Sheridan Correctional Center, seeks bids for the removal and replacement of refrigeration equipment in one walk-in freezer and three walk-in coolers on-site. This procurement, designated under solicitation number 26-426DOC-SHERI-B-50922 and posted on February 2, 2026, requires vendors to provide Energy Star-rated equipment compliant with food safety standards, along with delivery, installation, and removal services. Vendors must coordinate with facility staff during normal business hours, participate in a pre-bid site visit, and adhere to detailed contract requirements, including insurance, licensing, and security background checks for personnel. The project scope mandates that all services be conducted without disrupting State operations, with strict adherence to temperature controls (refrigerated ≤41°F, frozen ≤0°F) and compliance with applicable federal, state, and local laws, including the Illinois Freedom of Information Act and prevailing wage regulations. The contract follows a Lowest Price Technically Acceptable (LPTA) award methodology, emphasizing price as the sole evaluation factor, with no trade-offs based on technical merit beyond minimum responsiveness and responsibility. Vendor obligations include detailed documentation such as staff credentials, proof of insurance, material safety data sheets, and compliance certifications. Background checks and personnel training certifications are mandatory, with strict prohibitions against subcontracting beyond specified thresholds without additional certifications. The contract includes clauses related to indemnification, confidentiality, records retention, and dispute resolution limited to the Illinois Court of Claims. The term runs through June 30, 2026, with invoicing procedures requiring detailed, itemized bills submitted to the Sheridan Correctional Center’s Business Office. All performance and deliveries occur at Sheridan, Illinois, under FOB destination terms. Pricing details are incorporated by reference via the BidBuy Purchase Order but are not disclosed in the solicitation documents. This contract encapsulates rigorous statutory compliance, operational control, and accountability provisions to ensure proper installation and operational integrity of critical refrigeration infrastructure within a secure correctional facility environment.