This Solicitation opportunity from Illinois was posted on January 27, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The Department of Human Services (DHS) has issued a solicitation (RFP 26-444DHS-BUSSE-B-49986) seeking proposals for a high-speed print system solution to support Business Services in Illinois. The solicitation was posted on January 27, 2026, and aims to procure advanced printing technology to enhance the efficiency and productivity of document handling within the agency. The contract will be executed with the vendor who can meet the technical requirements and provide a scalable, reliable printing solution at the designated place of performance in Springfield, Illinois.
The opportunity is managed by the Business Services division under the Illinois state government, with Kathleen Michals serving as the primary contact for interested bidders. While the solicitation does not specify set-asides or NAICS codes, it is geared toward qualified vendors experienced in deploying high-speed print systems for governmental or business operations. Potential contractors are encouraged to review the detailed requirements and submission guidelines available through the Illinois bid platform to submit responsive proposals.
General Info
DHS seeks vendors for scalable high-speed print system to support Illinois Business Services.
Springfield, IL 62703, Springfield, IL, 62703, USA
Set-Aside
NONE
Documents
19
DOCX
DOCX, High priority: read this first1 page · amendment
HighAI Summary for Amendment 2.13.26 for DHS RFP High-Speed Print System Solution: This document is Amendment 2.13.26 for the Department of Human Services RFP 26-444DHS-BUSSE-B-49986 regarding a High-Speed Print System Solution for Business Services. It announces a non-mandatory informational session held via Webex and reminds that responses to the solicitation are due by Thursday, March 5, 2026 at 2:00 p.m. The amendment includes additional items such as IT Standard Terms and Conditions, a NIGP Code Revision Request Form added based on questions from the session, and a Q&A attachment.
XLSX
XLSX, High priority: read this first10 pages · q-and-a
HighAI Summary for DHS RFP High-Speed Print System Solution Q&A BidBuy 26-444DHS-BUSSE-B-49986: This document is a Questions and Answers worksheet related to the Illinois Department of Human Services RFP for a High-Speed Print System Solution for Business Services, BidBuy 26-444DHS-BUSSE-B-49986. It includes clarifications on lease terms, floor plan usage, volume allocations, contract terms, transportation, training, and technical specifications for printing equipment. The Q&A format is used to address vendor inquiries and provide official Department responses to support proposal preparation and understanding of the solicitation requirements.
DOCX
DOCX, High priority: read this first21 pages · vendor-disclosure
HighAI Summary for Illinois Vendor Disclosure Form v26: This Illinois Vendor Disclosure Form (version 26, dated 2-7-22) is required for vendors responding to State of Illinois solicitations who are not registered in the Illinois Procurement Gateway (IPG). It must be completed fully and submitted with bids or offers in Invitations for Bid or Requests for Proposal. The form collects detailed business and directory information, including Illinois Department of Human Rights Public Contracts Number, authorization to transact business in Illinois, standard certifications, election board compliance, disclosure of business operations in Iran, financial disclosures, conflicts of interest, and taxpayer identification. Failure to comply may result in bid disqualification. The form also outlines registration requirements and provides instructions for obtaining necessary certifications and registrations.
DOCX
DOCX, High priority: read this first3 pages · vendor-disclosure
HighAI Summary for IPG Active Registered Vendor Disclosure Form: This document is the IPG Active Registered Vendor Disclosure form used by vendors with an active Illinois Procurement Gateway registration. It certifies the vendor's active registration status, compliance with solicitation and contract requirements, disclosure of lobbyists or agents if applicable, and current or pending contracts with the State of Illinois. The form includes certifications against forced labor exploitation and requires signature by an authorized representative. It is intended to accompany bids, offers, or responses to Invitations for Bid (IFB) or Requests for Proposal (RFP) in Illinois procurement processes.
DOCX
DOCX, High priority: read this first27 pages · rfp
HighAI Summary for RFP 26-444DHS-BUSSE-B-49986 High-Speed Print System Solution: This Request for Proposal (RFP) issued by the Illinois Department of Human Services seeks a five-year lease for a high-speed print system solution including printers, accessories, and related equipment. The solution must be turnkey and compatible with existing state assets. The RFP outlines a timeline from publication on January 26, 2026, to contract start in late April 2026. Key deliverables include installation, training, maintenance, and monthly reporting. The document details significant increases in printing volume and requires adaptability for future needs. Submission is electronic via BidBuy with specific required documents. The contract term is up to ten years including renewals.
PDF
PDF, High priority: read this first26 pages · utilization-plan
HighAI Summary for State of Illinois Business Enterprise Program Utilization Plan Version 25.1: This document is the State of Illinois Business Enterprise Program (BEP) Utilization Plan Version 25.1. It is a mandatory plan submitted as part of bid solicitation B-4986 to ensure participation of BEP and Veterans Business Program (VBP) certified vendors in contracts. The plan includes four parts: Bidder/Offeror Signed Commitment, Subcontractor Participation Agreement(s), Good Faith Effort documentation, and Terms of Utilization. It outlines goals for subcontracting percentages, certification requirements, and compliance obligations. The plan becomes part of the contract upon award and non-compliance may result in contract termination or other remedies.
DOCX
DOCX, High priority: read this first6 pages · vendor-answer-sheet
HighAI Summary for State of Illinois Commitment to Diversity Vendor Answer Sheet V.24.4: This document is the State of Illinois Commitment to Diversity Vendor Answer Sheet version 24.4. It is used by vendors to demonstrate compliance with BEP goals and diversity, equity, and inclusion (DEI) efforts. The form includes sections for BEP goal compliance, subcontracting with women, minorities, or persons with disabilities (WMD), DEI spend and time, DEI policies, and diversity in staffing. Vendors must provide verification documents such as contracts, receipts, timesheets, and policy screenshots. The document requires an authorized signature certifying the accuracy of the information provided. It is intended to be submitted with bids to support diversity commitments in procurement.
PDF
PDF, Low priority1 page · special-notice
LowAI Summary for Adding NIGP Codes for Business Enterprise Program: This document provides instructions for vendors on how to add additional NIGP codes through the CEI Certification Division as part of the Business Enterprise Program (BEP). It includes links to the BEP Certification Website and the CEI BEP Diversity Management System where vendors can apply for certification or add NIGP codes. Contact information for questions is also provided.
PDF
PDF, Low priorityother
LowAI Summary for Commitment to Diversity Offeror Job Aid: This document titled 'Commitment to Diversity Offeror Job Aid' appears to be a job aid related to diversity commitments for offerors. The content provided is minimal and does not include detailed procurement information, solicitation details, or technical specifications. It likely serves as a guidance or informational tool rather than a primary solicitation or contract document.
PDF
PDF, Low priorityspecial-notice
LowAI Summary for DHS RFP High-Speed Print System Solution Mandatory Site Visit Sign-In Sheet: This document is a mandatory pre-submission conference sign-in sheet for the DHS RFP High-Speed Print System Solution for Business Services. It lists attendees from various companies who participated in the vendor conference held on February 5, 2026, at 5016 Industrial Ave. The solicitation number is 26-444DHS-BUSSE-B-49986, with a publication date of January 27, 2026, and a due date of February 24, 2026. The sheet is used to verify vendor attendance, which is required for responsiveness in the bidding process.
PDF
PDF, Low priority1 page · floor-plan
LowAI Summary for Floor Plan Layout Document: This document contains detailed floor plan measurements and layout information for a room approximately 49 feet by 49 feet. It includes dimensions of various modules such as stackers, feeders, dryers, and output modules, along with specific measurements in inches and weights in pounds. The document appears to be a technical drawing or schematic related to equipment placement and spatial arrangement, but it does not contain solicitation or contract-specific information.
PDF
PDF, Low priority2 pages · other
LowAI Summary for Illinois Commission on Equity and Inclusion NIGP Code Revision Request Form: This document is the Illinois Commission on Equity and Inclusion NIGP Code Revision Request Form, used by vendors to request revisions to NIGP codes in solicitations. It includes sections for vendor information, justification for code revisions, vendor certification and signature, and purchasing entity determination. The form supports compliance with CEI Notice 2023.3 regarding Business Enterprise Program (BEP) and Veteran Business Program (VBP) certifications and subcontractor requirements. The form must be submitted to the purchasing entity for review and approval before the bid opening date.
XLSX
XLSX, Low priority4 pages · q-and-a
LowAI Summary for Illinois DHS RFP High-Speed Print System Q&A Template: This document is a Questions and Answers template related to the Illinois Department of Human Services RFP for a High-Speed Print System Solution for Business Services, BidBuy 26-444DHS-BUSSE-B-49986. It includes worksheet information describing the format for submitting questions and the department's answers. The Q&A tab is intended for tracking questions by ID, referencing RFP sections, page numbers, topics, specific inquiries, and department responses. The document appears to be a blank or template Q&A worksheet without actual questions or answers filled in.
PDF
PDF, Low priority1 page · other
LowAI Summary for Information and Technology Request for Proposal Offer to the State of Illinois v26.1 7-29-2025: The document appears to be a Request for Proposal (RFP) related to Information and Technology services for the State of Illinois, version 26.1 dated July 29, 2025. However, the content is not viewable due to a PDF display issue, and no substantive information about the solicitation, requirements, or instructions is accessible.
PDF
PDF, Low priority1 page · special-notice
LowAI Summary for Note Regarding BOE Registration Compliance: This document provides a note regarding compliance with the Illinois Standard Certification Form, specifically Question 30. It certifies that the vendor understands and complies with the registration requirements of the Illinois Elections Code and the Illinois Procurement Code related to political contributions. It clarifies that vendors must register with the Illinois State Board of Elections unless they are Not for Profit entities, which are exempt. Registration is required to be in the legal business name and is done online at no cost. The document serves as a compliance reminder for vendors participating in Illinois procurements.
PDF
PDF, Low priority1 page · other
LowAI Summary for Pre-Submission Conference Sign-in Form: The document is a Pre-Submission Conference Sign-in Form. However, the content is not properly displayed and appears to be unreadable or corrupted, showing only a message about upgrading Adobe Reader to view the document.
PDF
PDF, Low priority9 pages · special-notice
LowAI Summary for State of Illinois Commitment to Diversity (C2D) Vendor Guidance v.24.4: This document provides guidance to vendors on the Commitment to Diversity (C2D) evaluation factor used in State of Illinois RFP procurements. It explains how the C2D factor contributes 20% of the technical score and outlines the five evaluation criteria, including BEP goal compliance, WMD subcontracting, DEI spend, and DEI time. It includes instructions for completing the C2D answer form, required verification examples, and submission procedures via BidBuy.
PDF
PDF, Low priority3 pages · other
LowAI Summary for The Difference Between BEP and C2D V.24.2: This document from the State of Illinois explains the difference between the Business Enterprise Program (BEP) and Commitment to Diversity (C2D). BEP certifies minority, women, and disabled-owned businesses to ensure fair access to state contracts, aiming for 30% state spending with BEP-certified firms. C2D is an evaluation factor in the state's Request for Proposal (RFP) process, adding points based on vendors' diversity, equity, and inclusion (DEI) efforts across six categories, including BEP compliance and diversity in staffing. The document includes a comparative table outlining the purpose, process, impact, and responsible agencies for both programs.
PDF
PDF
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Timeline
1 update
PhaseClosed
Posted
Solicitation
Deadline changed
Response deadline added: Mar 5, 2026.
Response Deadline
Deadline has passed
Submission Closed
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