26-557THA-PROCU-B-51319 | IFB Automotive Parts Cleaning Machine Rentals

The Illinois State Toll Highway Authority has issued an Invitation for Bid, solicitation number 25-1031R, for the rental, delivery, and maintenance of fourteen solvent-based tub-style automotive parts cleaning machines. The scope of work requires the delivery and setup of twelve machines at various Tollway Maintenance Sites and two machines at the Central Auto Parts facility within three business days of the contract start date. The awarded vendor is responsible for monthly servicing, which includes the complete replacement of solvent solutions, filter maintenance, and additive rejuvenation at no additional charge. Additionally, the vendor must perform necessary repairs on-site within forty-eight business hours of notification and ensure the legal disposal of waste oils, greases, and spent solvents in compliance with EPA and RCRA regulations. The contract features an initial term of two years, anticipated from May 1, 2026, to April 30, 2028, with a potential maximum total term of ten years including renewals. Award is based on the lowest total price for the initial and renewal terms combined, provided the bidder is responsive and responsible. Technical requirements for the machines include a minimum 25-gallon tank capacity, a 300 GPH submersible pump with 120-volt ground fault protection, and specific tub dimensions of 20 by 32 by 7.5 inches. Bidders must submit all responses through the BidBuy portal, including mandatory attachments such as product literature, Material Safety Data Sheets, and vendor disclosure forms. Compliance with the Illinois Procurement Code and various state certifications regarding business operations and labor laws is required for eligibility.