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26-557THA-PROCU-B-51319 | IFB Automotive Parts Cleaning Machine Rentals

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26-557THA-PROCU-B-51319State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This solicitation from the Illinois Fleet Operations for contract number 26-557THA-PROCU-B-51319 seeks bids for the rental of fourteen solvent-based automotive parts cleaning machines. The machines are to be delivered, installed, and maintained at multiple designated Illinois Tollway maintenance sites and the Central Auto Parts facility in Downers Grove, Illinois. Key technical requirements include a 25-gallon tank capacity, 300 GPH pump, stainless steel construction, flow-regulating valves, and ground fault protection, ensuring compliance with state and federal standards including prevailing wage laws. The contract term is for two years starting May 1, 2026, with one two-year renewal option and a maximum possible term of ten years. Deliveries must occur within three business days of contract start, and milestones tied to delivery and acceptance govern invoicing. All equipment and associated documentation become state property upon acceptance. The award will be made on a Lowest Price Technically Acceptable (LPTA) basis, with evaluation focusing on bid responsiveness, vendor responsibility, and price; non-price factors are strictly pass/fail, and price determines the winner among acceptable bids. Vendors must submit comprehensive certifications and disclosures including the Illinois Vendor Disclosure Form and financial and conflict of interest documentation. The contract incorporates important state-specific clauses such as mandatory background checks, prevailing wage compliance, and FOIA adherence, emphasizing transparency and ethical conduct. Records retention requirements vary based on federal funding, and the contract outlines rights for termination for convenience or due to funding unavailability. Payment processing is centralized through the Illinois Tollway Finance Office, with electronic invoicing required. Packaging, marking, and labeling of equipment must comply with applicable laws, though specific MIL-STD or barcoding requirements are absent. Overall, this solicitation combines technical stringency, rigorous compliance provisions, and clear procedural instructions to ensure efficient rental and operation of the specified cleaning machines within the Illinois Tollway system.

General Info

Illinois seeks bids to rent, install, maintain 14 solvent-based cleaning machines for two years.

Agency

Illinois → Fleet OperationsView Agency

NAICS

532490 - Other Commercial and Industrial Machinery and Equipment Rental and LeasingView NAICS

Place of Performance

Central Administration, Downers grove, IL, 60515, US

Set-Aside

NONE

Documents

(6)

IPG Active Registered Vendor Disclosure Form

DOCX•vendor-disclosure

IFB 25-1031R Automotive Parts Cleaning Machine Rentals

DOCX•ifb

25-1031R Invitation for Bid Vendor Instructions and Requirements Automotive Parts Cleaning Machine Rentals

DOCX•ifb

25-1031R IFB Offer to the State of Illinois v25.3 Automotive Parts Cleaning Machine Rentals.pdf

PDF

Contract 25-1031R Automotive Parts Cleaning Machine Rentals

PDF•contract-document

Illinois Vendor Disclosure Form v26

DOCX•21 pages•vendor-disclosure

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Timeline

PhaseSolicitation
Posted

Solicitation

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Organization & Contact Information

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AgencyIllinois → Fleet Operations
Contacts1 person available
OfficeDowners grove, IL, 60515, US
Organization / Agency
Illinois → Fleet Operations
View Agency Profile
Office AddressDowners grove, IL, 60515, US
Contacts
Brian ChillmonPurchaser
contact@example.gov

Full Description

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IFB Automotive Parts Cleaning Machine Rentals

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