27-016 COPY PAPER

The Houston County School District is soliciting bids for the procurement and delivery of white copy paper, specifically 8 1/2" x 11" paper with a 92 brightness rating. The contract requires the delivery of 840 cases, with each case containing 10 reams of 500 sheets. Deliveries are to be made FOB Destination to the HCSD Distribution Center in Warner Robins, Georgia, with approximate delivery dates scheduled between January and July 2026. The district requires high-quality packaging, including sturdy, sealed cases and extra-strength pallets that are glued and shrink-wrapped to prevent shifting. All packaging becomes the property of the district upon delivery, and the vendor is responsible for removing all packing debris. The award will be granted to the vendor deemed most responsive and responsible, with evaluation factors including price guarantees for six months, delivery dates, credit card fees, and a minimum of three professional references. Bidders must submit a comprehensive package including a certification letter, a non-collusion affidavit, a certificate regarding debarment and suspension, a reference request form, and a W-9 if not already a registered vendor. Payment is issued via check or credit card within 30 days following the receipt, inspection, and acceptance of goods. Material Safety Data Sheets must accompany all applicable deliveries to ensure safety and compliance.