28 -- Yearly Generator Maintenance In-Service Support of Federal Emergency Management Agency Logistic Center - Altanta Generators

The Department of Homeland Security, Federal Emergency Management Agency (FEMA) has the following requirements: The Contractor shall be responsible for, and shall account for; each generator and all GFE and GFM received from the Government until such time as all scheduled on site generator maintenance activities have been completed and the Contractor is relieved of this responsibility in writing by the Government. If, through the Contractor?s fault or negligence, any damage occurs to existing facilities, equipment (to include fuel caddies), or other real or personal property, the Contractor shall provide immediate, accurate notification and documentation of the incident to the Contracting Officer or authorized representative. The Contractor shall be responsible for repairing or replacing item(s) in question at no cost to the Government. Any repair or replacement of the same shall first be coordinated with, and approved by the Contracting Officer or authorized representative. If an item is not repaired or replaced by the contractor, payment will not be made to the contractor until the situation is resolved to the Contracting Officer?s satisfaction. As a minimum, there will be a one annual load test with a concurrent run-up and inspection conducted on the following systems and subsystems of the generators provided for load test. The Contractor shall perform remedial and/or preventive maintenance upon notification by the TLC Supervisor or his designated representative. Scheduling for all work will be coordinated in advance with the TLC Supervisor or designated representative.The Generator Lubrication System: 1. Inspect for corrosion, loose hardware, leaks, seeps, and serviceability. 2. Oil and oil filters, will be changed and serviced in accordance with (IAW) manufacture?s specifications. 3. All grease zerks will be lubricated with grease IAW manufacturer?s specifications. 4. All oil pumps and oil lines will be checked for security, chaffing, fraying, leaks/seeps and any condition that may affect serviceability. 5. Oil filler cap and oil status dipstick shall be present and in serviceable conditions. 6. All other hardware will be inspected for security and serviceability. 7. All discrepancies will be reported to the FEMA LC-Atlanta Maintenance supervisor and verified by on site FEMA representative. The Generator Fuel Supply and Return System: 1. Inspected for leaks seeps, security and corrosion. Integral fuel tanks will be inspected for security of attachment. 2. Fuel tank filler cap inspected for serviceability. All fittings and lines will be inspected for security and serviceability to include chaffing and weather cracking. 3. All generators are to be maintained with their fuel tanks dry at all time. 4. All other hardware shall be inspected from security and serviceability. 5. All discrepancies will be reported to the FEMA LC ? Atlanta Supervisor and verified by FEMA on site representative. The Generator Cooling System: 1. Inspected for security, leaks, seeps and serviceability of the fan, radiator, water pump hoses, thermostat, coolant overflow tanks, and associated hardware. 2. The radiator will be inspected for full flow through operation to ensure that the vents and vanes are not bent, clogged or otherwise damaged and radiator caps are serviceable. 3. The hoses will be inspected for breakdown, weather cracking, or other damage that may affect serviceability. 4. Thermostat functions IAW manufacture?s specification. 5. The radiator coolant level will be filled to manufacturer?s specifications with the proper coolant/anti-freeze and water mix to protect to a minimum of (-) 25 degrees. 6. All other hardware will be inspected for security and serviceability. 7. All discrepancies will be reported to the FEMA LC ? Atlanta supervisor and verified by FEMA on site representative. Load Test: Generators shall be operated a minimum of fifteen minutes and a maximum of thirty minutes to achieve normal operating ambient temperatures before applying load. (Specifications for load criteria can be found in the Maintenance Manuals for the specific generator.) All generators shall be run up to prescribed temperatures and oil pressure standards prior to load banking. Loading shall be done in step sequences until at least 100% of the load designed for that unit is reached. Whenever possible the Contractor shall perform both reactive and resistive load testing of the generator. All checks list pertaining to load bank is to be verified by checklist sheet (Section D, Attachment1). Scheduling for Load Bank testing will be on an on call basis. In most cases Load Banking will be scheduled to incorporate as many units as possible during each service call. Due to circumstances Load Banking may be done in groups over a period of time specified by the LC ? Atlanta supervisor. Run time to be documented fro generator time meter to include readings in tenths. All meters found to be not operational will be verified by on site FEMA representative. Contractor?s Technician will maintain constant observation of a generator under load to prevent damage due to equipment failure. Any fault noted by the Contractor during load test must be verified by on site FEMA representative, while unit is being tested. Should a condition develop that would cause damage to a generator, the Contractor will apply emergency shut down procedures as prescribed by the manufacture for that specific unit. Remedial Maintenance/Repair Parts: The Contractor shall performed Remedial maintenance upon notification by the TLC Supervisor or his/her designated representative. The Contractor shall be responsible for development of a ?cost to repair? estimate to include labor rates and hours, parts, cost plus appropriate overhead and profit for any generator, which may require major maintenance (disassembly of any major system or sub-system for analysis of discrepancy and repair). The Contractor will also provide a ?cost to repair? estimate for minor repairs or parts requested/required. The Product Parts List submitted by the Contractor along with the specified Labor Rate in the Contract Line Item will be the mechanism utilized by the Government to verify the Contractor?s cost to repair estimate. Deliverables: Scheduled Service Periodic/Status Reports; 1. Contractor shall provide the TLC supervisor and/or designated representative reports as follows: a. Scheduled Service Periodic/Status Reports. The Contractor shall prepare a Scheduled Services Period/Status Report for each generator serviced under this Contract. A consolidated report shall also be provided on the last working day of the month that services are performed. The TLC supervisor and Contractor will jointly determine the frequency and format of these reports. b. Deficiency or Damage Report. The Contractor shall prepare Deficiency or Damage Reports for each generator tested during annual maintenance activities that requires repair. A ?cost to repair? estimate, including labor and parts estimates, shall be included in the report. Items note, which could potentially affect the safe operations of a generator shall be reported to designate FEMA onsite representative shall then decide upon the proper course of action and direct the contractor to either make suitable adjustments or to leave the generator repairs to another time. c. Daily Progress Report. The Contractor shall provide a written assessment of work accomplished each day that on-site maintenance preventive checks and services are provided in a format agreed to by the TLC supervisor and Contractor. d. Report Frequencies. The Contractor shall provide reports to the TLC Supervisor or designated representative at the following frequencies: Report Frequency Notes: 1. Scheduled Service Periodic/Status Report Upon Completion of Checks & Services of Each Unit All Generators. 2. Deficiency/Damage Reports/Daily As Required. 3. Daily Progress Report/Daily Outlines work completed for each work-day The Contractor shall be responsible for providing the above documentation including as a minimum: total number of generators services in past 24hrs, KW size, serial number, FEMA Barcode. Supporting Information: The Government shall provide all oils, lubricants, filters and coolant (specifications to provided by the government) when available for services at the maintenance area. A limited number of fuel caddies for Contractor use. Fueling, utilizing GFE fuel caddies shall be accomplished in accordance with safety procedures. At no time will any fuel be added to the internal or external fuel tanks for any reason. At no time shall the generator be allowed to run out of fuel if it is under any type of load. Only appropriate fuel grade shall be used in accordance with manufacturer?s specification. Generations damaged as a result of running out of fuel or being fueled with the wrong type of fuel shall be the responsibility of the Contractor. Repair or replacement of the generator shall be the sole expense of the Contractor. The Contractor shall furnish, as minimum, fuel absorption matting, with shall be placed around fueled equipment to include fuel caddy. Matting shall have an impermeable backing to prevent the fuel from contaminating the soil supporting the equipment. The Contractor shall provide all cables for load bank services at the maintenance area. The Contractor is authorized to utilize other contractor owned or furnished equipment as necessary in the execution of this contractor at no additional cost to the Government. The Contractor shall ensure the maintenance site is returned to its previous conditions. Hazardous and Toxic Waste Disposal: The Contractor shall provide all hazardous toxic waste containment equipment/supplies required for performance of this Contract at the on site generator maintenance area. Contractor shall be responsible for disposal of all waste materials generated during services and run-ups prior to demobilization. The Contractor is responsible for recover and proper disposal of all used fuels, fluids, contaminated fuels, filters, rags, matting, tarps, used oils and filters, packing materials and all other material related to the maintenance and service of the generators and all other hazardous materials. Disposal shall be in accordance with federal state, and local environmental disposal regulations. Inspection and Acceptance: The Government may inspect the work as the Contractor progresses. However, the Government reserves the right to inspect at a later time. Work will not be accepted and payment will not be made until all scheduled on site generator maintenance activities have been satisfactorily completed, GFE is returned in similar conditions it was provided to the Contractor and the maintenance site is returned to its previous condition. The Contracting Officer and/or designated representative and FEMA LC-Atlanta Maintenance Supervisor will perform work inspection. Bar-Code/Item Description/kW/Manufacturer 120553/Light Tower/7/MQ Power 120554/Light Tower/7 120555/Light Tower/7 120556/Light Tower/7 120557/Light Tower/7 120558/Light Tower/7 120560/Light Tower/7 120621/Generator/600/Kohler 120622/Generator/67/SDMO 120623/Generator/67 125742/Generator/60/FG Wilson 230436/Generator/40/Coleman 230446/Generator/50/Onan 258674/Generator/68/MQ Power 258675/Generator/68 258676/Generator/68 258678/Generator/68 258681/Generator/25/Onan 258691/Generator/68MQ Power 258692/Generator/68 258693/Generator/68 258695/Generator/68 258696/Generator/68 258697/Generator/68 258699/Generator/25/Onan 258700/Generator/25 258701/Generator/50 258705/Generator/20/MQ Power 258706/Generator/20 258708/Generator/20 258712/Generator/17/Chicago Pneumatic 258719/Generator/17 258721/Generator/50/Onan 258735/Generator/50 258737/Generator/25/Atlas Copco 258738/Generator/50/Onan 258741/Generator/50 258896/Generator/275/Onan 258897/Generator/275 258900/Generator/275 258901/Generator/275 258914/Generator/60/Chicago Pneumatic 258916/Generator/60 258920/Generator/60/Atlas Copco 258925/Generator/60/Onan 258933/Generator/60 258942/Generator/80 258948/Generator/48/MQ Power 258949/Generator/48 258950/Generator/48 258951/Generator/48 298952/Generator/48 298954/Generator/68 258956/Generator/50/Onan 258958/Generator/50 258959/Generator/40 258960/Generator/40 258961/Generator/40/FG Wilson 258964/Generator/125/Onan 258965/Generator/12 258966/Generator/125 258967/Generator/125 258968/Generator/125 258970/Generator/125 258971/Generator/125 258972/Generator/125 258973/Generator/125 258974/Generator/125/Atlas Copco 258978/Generator/60/Chicago Pneumatic 258982/Generator/20/MQ Power 264152/Light Tower/7 264153/Light Tower/7 264155/Light Tower/7 264157/Light Tower/7 264158/Light Tower/7 264159/Light Tower/7 264243/Generator/150/Onan 264245/Generator/150 264246/Generator/150 264247/Generator/150 264248/Generator/150/Kohler 264250/Generator/150/Onan 264254/Generator/150 264314/Generator/25/MQ Power 264316/Generator/25 264334/Generator/61 264336/Generator/61 264370/Generator/61 264371/Generator/56 264372/Generator/61 264401/Generator/61 264402/Generator/61 264412/Generator/61 264414/Generator/61 264429/Generator/61 264430/Generator/61 264431/Generator/61 264432/Generator/61 264433/Generator/61 264434/Generator/61 264435/Generator/56 264436/Generator/61 264459/Generator/61 264460/Generator/61 264461/Generator/56 264462/Light Tower/7 264646/Generator/61 264466/Generator/61 264467/Generator/56 264468/Generator/61 264473/Generator/61 264474/Generator/61 314904/Generator/60/FG Wilson 314906/Generator/60 314907/Generator/60 314908/Generator/60 314914/Generator/60 314919/Generator/27 314920/Generator/27 314926/Generator/60 314929/Generator/60 314930/Generator/60 314932/Generator/60 314935/Generator/60 314951/Generator/27 314961/Generator/96 314965/Generator/54 315001/Generator/27 315003/Generator/27 315005/Generator/27 315006/Generator/54 315020/Generator/27/FG Wilson/120553 315022/Generator/27/FG Wilson/120554 315023/Generator/27/FG Wilson/120555 315024/Generator/27/FG Wilson/120556 332655/Generator/25/Atlas Copco/120557 332657/Generator/25/Atlas Copco/120558 547599/Generator/450/Onan/120560 547603/Generator/20/MQ Power/264152 547604/Generator/20/MQ Power/264153 547614/Generator/100/Onan/264155 547651/Generator/20/Onan/264157 547816/Generator/60/Atlas Copco/264158 547818/Generator/80/Onan/264159 547819/Generator/20/Onan/264462 547861/Generator/80/Onan/1134105 547863/Generator/80/Onan/1134106 547864/Generator/60/Atlas Copco/1134107 548547/Generator/500/Onan 548553/Generator/350 548581/Generator/400 548582/Generator/400 548603/Generator/60/FG Wilson 548604/Generator/60 548605/Generator/60 548606/Generator/60 548607/Generator/60 548608/Generator/60 548609/Generator/60 548610/Generator/60 548611/Generator/60 548613/Generator/60 548614/Generator/60 548616/Generator/100 548617/Generator/60 548618/Generator/60 548621/Generator/60 548622/Generator/60 548623/Generator/60 548624/Generator/60 548625/Generator/60 548628/Generator/100 548629/Generator/60 548630/Generator/100 548678/Generator/11.5/Onan 548679/Generator/125 548681/Generator/80 548683/Generator/80 548685/Generator/80 548686/Generator/80 548687/Generator/80 548691/Generator/35 548693/Generator/35 548694/Generator/35 548695/Generator/35 548698/Generator/125 548699/Generator/125 548700/Generator/125 548756/Generator/11.5 548757/Generator/11.5 548760/Generator/35 548761/Generator/35 548762/Generator/35 548764/Generator/125 548765/Generator/125 548766/Generator/125 548767/Generator/80 548769/Generator/80 548770/Generator/80 548771/Generator/80 548772/Generator/80 548774/Generator/80 548775/Generator/80 548776/Generator/80 548777/Generator/80 549681/Generator/350 549847/Generator/120/MQ Power 549848/Generator/120 549850/Generator/480 549851/Generator/480 549852/Generator/480 549853/Generator/640 549854/Generator/640 555054/Generator/20 555058/Generator/40/FG Wilson 555059/Generator/50/Onan 579391/Generator/40/FG Wilson 579392/Generator/60 579393/Generator/72 579396/Generator/60 579397/Generator/100/Kohler 579398/Generator/72/FG Wilson 579399/Generator/60 579401/Generator/40 579403/Generator/60 579405/Generator/48 579407/Generator/100 579415/Generator/100/Atlas Copco 579416/Generator/100 579417/Generator/25 579418/Generator/25 579498/Generator/65 579499/Generator/25 579500/Generator/65 579501/Generator/35 579504/Generator/25 579506/Generator/32 579507/Generator/25 579508/Generator/45 579512/Generator/20/Kubato 579516/Generator/20 579520/Generator/25/Atlas Copco 579524/Generator/20/Kubato 579531/Generator/15 579532/Generator/15 579534/Generator/15 579538/Generator/19.2 1035555/Generator/176/MQ Power 1035556/Generator/176 1035561/Generator/600/Caterpillar 1134067/Generator/140/Baldor 1134068/Generator/140 1134070/Generator/140 1134071/Generator/140 1134075/Generator/95/Terex 1134076/Generator/140 1134077/Generator/200/SDMO 1134078/Generator/250 1134079/Generator/173 1134080/Generator/173 1134081/Generator/125/Olympian 1134082/Generator/173/SDMO 1134083/Generator/264/ASKA 1134084/Generator/125/Onan 1134105/Generator/7/MQ Power 1134106/Generator/7 1134107/Generator/7 1149157/Generator/1800/Caterpillar 1149163/Generator/365 1149165/Generator/365 1149173/Generator/725 1149182/Generator/80/MQ Power 1149183/Generator/80 1149184/Generator/80 1149185/Generator/80 1149219/Generator/800/Caterpillar 1149220/Generator/800 1149221/Generator/800 1235324/Generator/56/Shindaiwa 1235225/Generator/38/Baldor 1235227/Generator/38 1235228/Generator/38 1235344/Generator/600/Kohler 1235347/Generator/500/Caterpillar 1235356/Generator/600/Kohler 1235357/Generator/20/Baldor 1235363/Generator/38 1235364/Generator/38 1235429/Generator/80/MQ Power 1412354/Generator/56 1412355/Generator/56 1412356/Generator/56 1412357/Generator/56 1412358/Generator/56 1412359/Generator/56 1412360/Generator/56 1412361/Generator/56 1412362/Generator/56 All services to be provided will be on-site at FEMA ? Logistics Center ? Atlanta located in Forest Park, Georgia 30297. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. The North American Industry Classification System (NAICS) code for this procurement is 811310, with a size standard of $6.5 in millions in dollars. This announcement constitutes the only solicitation. Sources would be required to provide the managerial, administrative, supervisory, direct and overhead personnel as necessary to accomplish all of the operational, maintenance and repair functions included in any resultant contract. Government Furnished Equipment (GFE) such as fuel candies will be made available for contractor use. Government personnel will assist in moving generators, via forklift, when available in order for the contractor to perform under the contract. The availability or non-availability of Government personnel does not relieve the Contractor from performing the required services of the resultant contract. The Contractor shall be responsible for providing all labor, supervision, transportation, special tools, and equipment, internal services and operating manuals, parts manuals, wiring diagrams, shop materials, all supporting logistics and supervision necessary and required to perform and complete the requirement of the Contract. The procurement will be proceeding as a small business set-aside. If the procurement proceeds as a small business set-aside, it will be done in accordance with FAR 19.502-2. Solicitation Number HSFEHQ-07-Q-0205 is being issued as a Request for Quote (RFQ) with the intent to award an Firm Fixed type contract two weeks after receipt of offers. Offeror shall submit quotes with the total price of the services reflected at the Contractual Line Item Number (CLIN) Level while the total provide will be broken down at a SubCLIN level (i.e. see below) CLIN Description Unit Price Quantity Extended 0001 Yearly On-site Generator Maintenance in accordance with the Scope of Work entitled ?On-Site Generator Maintenance Activities? dated August 23, 2007 0001AA _____ model ____ Kilowatt Generator 1 0001AB _____ model ____ Kilowatt Generator All responsible sources may submit an offer, which will be considered. In accordance with the provisions of Federal Acquisition Regulations (FAR) subpart 4.11 ? Central Contractor Registration, Offerors must be registered in the Central Contractor Registration (CCR) database. Lack of registration in the CCR database or a registration that has expired on the part of the Offeror will make an Offeror ineligible for award. Offerors and contractors may obtain information on registration and annual confirmation requirements by call +1 (555) 000-0000 or via the internet at http://www.ccr.gov. The following provisions apply to this solicitation: 52.212-1 INSTRUCTIONS TO OFFERORS?COMMERCIAL ITEMS (SEPT 2006) 52.212-2 EVALUATION?COMMERCIAL ITEMS (JAN 1999) 52.213-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS?COMMERCIAL ITEMS (NOV 2006) The resultant contract shall include the following clauses: 52.204-7 CENTRAL CONTRACTOR REGISTRATION (JUL 2006) 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (NOV 2006) 52.212-4 CONTRACT TERMS AND CONDITIONS ?COMMERCIAL ITEMS (FEB 2007) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS?COMMERCIAL ITEMS (MAR 2007) 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2006) 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004) 52.245-1 GOVERNMENT PROPERTY (JUN 2007) 52.245-9 USE AND CHARGES (JUN 2007) 3052.204-7 CONTRACTOR EMPLOYEE ACCESS (JUN 2006) 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (DEC 2003) 3052.223-70 REMOVAL OR DISPOSAL OF HAZARDOUS SUBSTANCES-APPLICABLE LICENSES AND PERMITS (JUNE 2006) 3052.228-70 INSURANCE (DEC 2003) 3052.247-72 F.O.B. DESTINATION ONLY (DEC 2003) Basic for Award: Award will be made on Best Value to Government. Quotes must be priced on F.O.B. Destination. Interested organizations may submit their quotes via email to Kelly Lynch at contact@example.gov, no later than 12 noon Eastern Standard Time (EST), on September 24, 2007. The contact information is: MAIL: Federal Emergency Management Agency, Office of the Chief Procurement Officer, ATTN: Kelly Lynch, 500 C Street, S.W., PP 5th Floor, Washington, D.C. 20472: EMAIL: contact@example.gov.