This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on May 7, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
4120--HVAC Replacement Parts
Contract Overview
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The Department of Veterans Affairs is soliciting the purchase of twenty new Islandaire EZ15A7KFA1K14AB cooling chassis units for installation at the WJB Dorn VA Medical Center in Columbia, South Carolina, under a Service-Disabled Veteran-Owned Small Business set-aside. This is a brand-name-only requirement with no substitutions allowed, as the units must be fully compatible with existing wall sleeve systems and hot water coil heating configurations without any modifications to infrastructure. Each unit must deliver 14,500 BTU of cooling capacity at 277V, be commercial-grade, brand new, and meet all installation and operational specifications of the current HVAC systems. Delivery must occur within six to eight weeks after order placement to the specified facility, and the contractor must submit manufacturer specification sheets and warranty documentation with the order. The contract employs a Lowest Price Technically Acceptable sourcing method, where technical acceptability is a mandatory pass/fail gate based on exact product compliance, followed by price as the sole deciding factor among qualified offerors. The contractor must be a registered SDVOSB in SAM.gov with verified status in VetCert, and subcontracting is limited to no more than 75% of the contract value excluding materials being awarded to non-certified entities. All payments must be submitted electronically via the VA’s EIPP platform using X12 EDI format, and the contractor is subject to stringent compliance requirements under the Buy American Act, Trade Agreements Act, and prohibitions on covered telecommunications equipment and supply chain threats. Personnel accessing VA facilities must undergo vetting and credentialing, and the contractor must adhere to ethics codes, whistleblower protections, OFAC sanctions, and FASCSA supply chain restrictions. No packaging, labeling, or bar-coding specifications beyond those in VAAR 852.247-73 are required, and no formal attachments are included in the solicitation, though submission of the completed SF-1449, technical documentation, and certification of SDVOSB status in a single PDF is mandatory.
General Info
Agency
Contract Value
$44,925NAICS
Place of Performance
Department of Veteran Affairs, Columbia, SC, 29209, USASet-Aside
Awardee
Award Issued Date
Timeline
Submission Closed
Organization & Contact Information
Full Description
The Government requires the purchase of twenty (20) HVAC cooling chassis units to support existing wall-mounted HVAC systems at the Columbia VA Medical Center.
This is a supply-only requirement. Installation will be performed by VA Engineering staff.
2. Brand Name Requirement
The Government requires:
Islandaire EZ15A7KFA1K14AB Cooling Chassis Units
This is a Brand Name Only requirement.
No substitutions or equal products will be accepted due to compatibility requirements with existing installed equipment and wall sleeve systems.
3. Minimum Technical Requirements
The equipment shall meet the following minimum characteristics:
Cooling Capacity: 14,500 BTU  Voltage: 277V  Electrical Requirements: Compatible with existing facility power infrastructure  Heating: No additional electric heat required; unit must be compatible with existing hot water coil heating configuration currently installed at the facility  Configuration: Cooling chassis designed for existing wall sleeve installation  Compatibility: Must fully integrate with existing Islandaire wall sleeve systems currently installed at Columbia VA Medical Center  Infrastructure: Units shall require no modification to existing HVAC infrastructure or wall sleeve assemblies  Construction: Commercial-grade HVAC unit suitable for institutional use  Condition: New equipment only; refurbished or used equipment will not be accepted Â
4. Compatibility Requirements
The units must:
Integrate directly into existing HVAC wall sleeve systems  Maintain compatibility with the existing heating and cooling operational configuration currently utilized by the facility  Maintain operational continuity with existing installed equipment  Require no modification, adapters, redesign, or alterations to existing infrastructure Â
Products requiring redesign or modification to existing systems will not be accepted.
5. Delivery Requirements
Quantity: 20 Each  Delivery Location: Columbia VA Medical Center  Delivery Timeline: 6 8 Weeks After Receipt of Order (ARO)
6. Warranty
The contractor shall provide:
Standard manufacturer warranty  Warranty documentation at time of delivery
7. Contractor Requirements
Offerors shall provide:
Exact brand name product specified  Manufacturer specification sheets  Authorized distributor information, if applicable
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