4588 Solid Waste Transportation Fuel

Metro is seeking proposals for Solid Waste Transportation Fuel services under solicitation number 6059, with the contract anticipated to span from June 2026 through December 2031 and including an option for up to two additional years at Metro’s discretion. Proposals must be submitted electronically via the Bid Locker portal by June 10, 2026, and are evaluated based on a trade-off approach weighting Scope of Work at 45 points, Proposer’s Background and Qualifications at 30 points, and Fees at 25 points, totaling 100 points. The contract requires a single contractor to provide comprehensive fulfillment services including processing and mailing printed materials such as travel planners and brochures, secure storage of 10–12 pallets of inventory, handling consumer lead data with strict data security protocols, managing presorted bulk mailings in compliance with USPS standards, and submitting monthly performance reports. All materials must be handled using industry-standard practices, with data protected and not stored outside the U.S. without approval. The contractor must maintain minimum insurance coverage of $1 million for commercial general liability, automobile liability, and professional liability, with certificates required before contract execution. Subcontracting is prohibited without prior written approval and no fee markups are allowed. Special requirements include identifying key personnel, certifying absence of conflicts of interest, defining optional service tiers with cost breakdowns, and ensuring service continuity during disruptions. Proposals are limited to 20 single-sided pages excluding the certification page, which must include legal entity details, state of formation, Oregon Business Registry number, and certification of compliance with Oregon tax laws—a certification that triggers mandatory IRS reporting upon award. Although the RFP references Clackamas County Office of Tourism, the contracting agency is Oregon Metro’s Waste Prevention and Environmental Services, and no formal FAR clauses, UEI/CAGE codes, or accounting data are required or included. Pre-proposal conference participation is voluntary and scheduled for May 20, 2026, with free bid coaching available for small businesses that register by May 21, 2026.