5019-Prepared Salad-Jan to March-DSH-FY25

The contract involves supplying prepared salads to Danville State Hospital in Pennsylvania from January through March 2026, with an estimated value ranging between $50,000 and $150,000. It is issued by the Pennsylvania Department of Human Services, a state agency, and is open for electronic bids through the Pennsylvania Supplier Portal, with a response deadline of December 16, 2025. The scope encompasses a variety of salads, including seafood, tuna, chicken, egg, macaroni, potato, pasta, and fresh fruit salads, all requiring strict adherence to food safety, labeling, and packaging standards. Vendors must deliver products in approved containers, ensuring a minimum shelf life of 14 days, maintained at temperatures between 35°F and 36°F, with sulfites prohibited and FDA-approved preservatives permitted. Packaging must prevent leaks and maintain product integrity, with labels including product details, manufacturer information, net weight, and expiration dates. For USDA-inspected items, official inspection legends and plant numbers are mandatory. The procurement process emphasizes compliance with detailed specifications outlined in multiple guidance documents, including product inspection, labeling, packaging, and delivery instructions. The contract clauses specify inspection and acceptance at the point of delivery, with products subject to verification against USDA or Pennsylvania food safety standards, and rejection if standards are not met. The evaluation and award appear to be primarily price-driven, with technical compliance as a threshold requirement, likely following a Lowest Price Technically Acceptable approach. The contract administration data indicates that vendors must register and manage their banking and contact information via the portal, with no explicit mention of specific contract officers or technical representatives. Overall, the contract emphasizes strict adherence to food safety, quality, and regulatory standards, ensuring the delivery of fresh, properly packaged salads suitable for institutional consumption within the specified performance period.