5208- AP U.S Government and Politics Textbooks

The Virginia Beach City Public Schools (VBCPS) is seeking qualified suppliers to provide Advanced Placement textbooks for U.S. Government and Politics under Solicitation Number 5208, with proposals due by June 17, 2026. The contract, set to commence on April 1, 2027, and extend through June 30, 2033 with possible renewals, requires the delivery of comprehensive educational materials, including class sets of student and teacher editions, digital licenses, test banks aligned to College Board standards, and professional development support. Digital platforms must integrate seamlessly with VBCPS systems via SAML and OneRoster protocols, be compatible with Chromebooks and Canvas, and meet WCAG 2.1 Level AA accessibility standards under the ADA. The solicitation does not specify a contract value, but requires detailed pricing and estimated quantities, including 1,500 student editions and 22 teacher editions, with no CLIN or SLIN structure provided. Evaluation of proposals is based on a 1,000-point scoring system prioritizing curricular alignment (300 points), technology integration (150), student and teacher technology support (150), assessment alignment (150), availability (100), price (100), and capability (50), with award determined through trade-off analysis rather than lowest price technically acceptable. Contractors must comply with a broad range of legal, operational, and administrative requirements. All employees interacting with students must pass background checks, maintain certification of clean records, and immediately report any disqualifying criminal activity. Insurance mandates include $1 million general liability, $1 million auto liability, $4 million umbrella coverage, and $500,000 workers’ compensation with waiver of subrogation, all from Virginia-licensed carriers with 30-day cancellation notice. Contractors are obligated to indemnify VBCPS against claims arising from performance, adhere to the Drug-Free Workplace Act and immigration laws, and submit required certifications including the W-9, Virginia State Corporation Commission registration, and NIMAS files for accessible instructional materials. Proprietary content must be explicitly labeled and justified, and all submissions must be delivered electronically through the Beacon Bid portal by the stated deadline; no paper, email, or other delivery methods will be accepted. Invoices must be emailed to [email hidden] with contract and purchase order numbers, and records must be retained for five years post-termination