85726B0065-Bid #: 2600039 - Printed Election Supplies

The New York City Department of Citywide Administrative Services is soliciting competitive sealed bids for the procurement of printed election supplies to support the New York City Board of Elections. This solicitation, identified by EPIN 85726B0065 and Bid Number 2600039, requires the production of a wide array of materials, including voter registration forms, certificates of election, poll site lists, training supplements, and various posters in English, Spanish, and Korean. The scope also includes the assembly of specialized bags for BMD, ED/AD, and Coordinator roles, containing items such as magnifying sheets, affidavit envelopes, and accessibility tools. All bids must be submitted electronically through the PASSPort portal, with a final response deadline of November 9, 2026, at 4:00 PM. The contract emphasizes strict adherence to technical specifications, including specific PMS colors, paper stocks, and environmental standards. All paper must be at least elemental chlorine-free, and products made with recycled content must be clearly marked and meet minimum recovered fiber percentages. Packaging must follow best commercial practices, utilizing recyclable materials and specific weight limits for shipping containers. Awarding will be based on the most favorable bid price from a responsible and responsive bidder, with a preference for certified New York State small, minority, or woman-owned businesses. The Board of Elections reserves the right to conduct quality inspections both prior to and after delivery to ensure compliance with precise sheet size and squareness tolerances.