8920--646-24-2-119-0019 | Bread Products | NCO 4 Commodities 3 (VA-24-00030971)

VAPHS BAKERY PRODUCTS IDIQ SOW INTRODUCTION The VA Pittsburgh Healthcare System requires a bread contract to meet the subsistence requirements according to VHA DIR-1109 Nutrition and Food Services (NFS) and VHA Handbook 1109.04 Food Service Management Program. Due to the variety and quantities of products needed, there may be multiple awards to fulfill the VAPHS requirement. Additionally, vendors may offer alternative packaging to the required line items. Partial quotes will be accepted. TYPE OF CONTRACT The contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) Contract with fixed price delivery orders to provide the bread products as required. The IDIQ will establish unit pricing for a five-year period. Delivery orders will be created by the duly appointed warranted officer as necessary to obligate funding and schedule deliveries. The total value of the five-year contract shall not exceed $500,000. Nutrition and Food Services VA Pittsburgh Healthcare System Heinz Division (646) Building #51 1010 Delafield Road Pittsburgh, PA 15215 6:00 AM 7:00 AM Monday, Wednesday, and Friday VAPHS N&FS Contact Gene Dandrea Chief, Nutrition and Food Services 1010 Delafield Road Bldg. #51, Ground Floor Pittsburgh, PA 15215 +1 (555) 000-0000 SPECIAL DELIVERY REQUIREMENTS Deliveries are required on all Federal holidays except New Years Day, Memorial Day, Thanksgiving, and Christmas. Drivers making deliveries will be required to show some form of identification at the entrance to the medical center. *includes all holidays that fall on either of these weekdays DESCRIPTION/SPECIFICATIONS/WORK STATEMENT FRESHNESS REQUIREMENTS FOR BREAD AND BAKERY PRODUCTS: Bread and bakery products shall have sufficient remaining shelf life commensurate with good commercial practice (see the U.S. Department of Agriculture s Commercial Item Descriptions for bread and bakery items listed at: http://www.ams.usda.gov/grades-standards/cid/bakery-items). Age requirement. Fresh bread shall be delivered less than 24 hours old upon arrival at the receiving point. Failure to comply with this provision will be considered grounds for default of contract. Ingredients for fresh or frozen bread shall consist of flour, water, salt, yeast, emulsifiers or stabilizers, and other ingredients appropriate for the type of bread specified in the schedule of items. The fresh or frozen bread shall include mold inhibitors of proper levels as allowed by the Federal Food, Drug, and Cosmetic Act. Quality assurance. When required, the Federal Grain Inspection Service (FGIS), U.S. Department of Agriculture, shall determine the quality assurance of the fresh or frozen bread according to the requirements of the CID or applicable standards or specifications. The fresh or frozen bread shall be examined or analyzed in accordance with applicable provisions in this CID, solicitation, contract, or purchase order, and, when applicable, the United States Standards for Condition of Food container in effect on the date of the offer. Unless otherwise specified in the item specification or solicitation, marking shall be in accordance with best commercial practice. Any commercial or additional labeling, as specified, which complies with the U.S. Food, Drug, and Cosmetic Act, and regulations promulgated thereunder, is acceptable. Breads and Buns that contain seeds must be labeled or identified as such. Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The COR, in accordance with the Contracting Officer, will accept or reject the product. PACKAGING, PACKING, AND LABELING: All packaging and packing shall be in accordance with good commercial practice. See the U.S. Department of Agriculture s Commercial Item Descriptions for bread and bakery items listed at http://www.ams.usda.gov/gradesstandards/cid/bakery-items. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug, and Cosmetic Act and regulations promulgated thereunder. See also the U.S. Food and Drug Administration s requirements regarding packaging and labeling at http://www.fda.gov/Food/IngredientsPackagingLabeling/default.htm. All items must be identified with readable dates (open code dates), or coded dates. Contractors who do not use open dating will provide a product code number key listing to each customer facility. The product code number key listing shall explain the actual date of production or processing. Copies of key-codes will be furnished to each destination receiving officer and each destination inspection agency with the first delivery. Failure to comply with this requirement will render a contract in default and grounds for termination. Unless otherwise specified, preservation, packaging, and packing shall be to a degree of protection to preclude damage to containers and/or contents thereof under normal shipping conditions, handling, etc., and shall conform to normal commercial practices and applicable carrier rules and regulations involving shipment from the contractor to the receiving activity for storage. Shipping containers shall be in compliance with National Motor Freight Classification and Uniform Freight classification (issue in effect at time of shipment). SANITATION AND WORKMANSHIP Items shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice. All containers shall be clean, sound, and securely covered or sealed to provide adequate protection from dirt or other contamination. See also US Food and Drug Administration, guidance and regulatory information at http://www.fda.gov/Food/GuidanceRegulation/default.htm). All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations promulgated thereunder. All items furnished under this contract shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice and approved standards established by the Food and Drug Administration. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth, and all other contamination. Chilled and frozen items shall be maintained at temperatures necessary for the preservation of the product. INSPECTION OF PLANTS All product furnished under the awarded contract shall be processed at plants that have been inspected by the Federal Government. Approved inspection reports of another VA Facility or other Federal Government agency will be accepted as satisfactory evidence that the facilities/plants meet these requirements, provided that the inspection was made not more than six (6) months prior to the proposed contract period. The Contracting Officer or his/her designee reserves the right to make pre-award, on-site survey and inspection of the plant, personnel, equipment and processes of the offeror prior to making award and conditions found will be considered in awarding the contract. Inspection(s) September also be made at any time during the life of the contract and, if it is found that the contractor is not complying with specifications, deliveries will be rejected, and the products covered by this contract will be procured in the open market. Any excess cost occasioned by this action will be charged against the contractor s account. ORDERING AND DELIVERY REQUIREMENTS The Contractor shall establish an ordering process and delivery schedule with the Contracting Officer s Representative (COR) at each location it services. The process and schedule shall address standing orders and special orders. Orders shall be delivered no more than two business days following the placement of the order. Partial orders shall not be accepted, unless approved in advance by the COR. CORs shall not order and Contractors shall not deliver any items that are not included on their contract. REPORTS The Contractor or Contractors awarded a contract or contracts under this Commercial Item Solicitation shall furnish the contracting office identified in Block 9 of the solicitation document, every three months, a report by facility summarizing the total amount by line item delivered to each facility, the unit cost of each line item, and the total dollars delivered. In the event that the Contractor wishes to utilize the services of a sub-contractor(s) for deliveries, the Contractor will be responsible for gathering the required information for submission to the Contracting Officer. SPECIFICATIONS AND STANDARDS The delivered products shall comply with all applicable Federal and State mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sales of the products with the commercial marketplace. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations promulgated thereunder. Contractor s Certification. By submitting an offer, the contractor certifies that the product offered meets the specifications listed in G.1. above; conforms to the producer s own specifications and standards, including product characteristics, manufacturing procedures, quality control procedures, and storage and handling practices; has national or regional distribution storage facilities located with the United States, its territories, or possessions; and is sold on the commercial market. The Government reserves the right to determine proof of such conformance prior to the first delivery from point of origin and any time thereafter, up to and including delivery at final destination as September be necessary to determine conformance with the provisions of the contract. Source of Manufacture: Items supplied under this contract are required to originate from a sanitarily approved source. The supplier must identify the source of manufacture on the primary container or in the accompanying shipping documents. The identification on the primary container September consist of either the manufacturing plant name and address or a manufacturing plant code. When the manufacturing plant is identified on the shipping documents accompanying the delivery, the plant shall be identified by its complete name, address and plant code. INVOICING All invoices shall show the purchase order number, the contract CLIN numbers, the locations, and the delivery dates for each item invoiced. ESTIMATED ANNUAL USAGE VAPHS Delivery Schedule N&FS Quantity 1 BREAD, WHITE, PULLMAN LOAF 1,428 2 BREAD, WHITE, SANDWICH, IND WRAPPED SLICES 7,200 3 BREAD, WHITE, THICK SLICED FOR TEXAS TOAST, LOAF 180 4 BREAD, RYE, SEEDLESS, 24OZ, 28 SLICES LOAF 288 5 BREAD, WHOLE WHEAT, 100%, 16 SLICES, LOAF 1,272 6 BREAD, WHOLE WHEAT, 100%, INDIVIDUALLY WRAPPED SLICES 4,800 7 ROLLS, HOAGIE, 12 CT 1,128 8 ROLLS, HOT DOG, 12 CT 160 9 ROLLS, HAMBURGER, 12 CT 2,340 10 ROLLS, DINNER, INDIVIDUALLY WRAPPED 96,000 11 SOUR DOUGH BREAD, LOAF 240