8920--BREAD FOR MARTINSBURG VAMC

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5 is conducting market research through a sources sought notice to identify qualified vendors capable of supplying fresh bakery products to the Martinsburg VA Medical Center. This notice, identified by solicitation number 36C24526Q0683 and posted on July 21, 2026, with a response deadline of July 31, 2026, is not a solicitation for bids or proposals and does not obligate the government to award a contract. Responses are used solely to assess market availability and vendor capability for the anticipated procurement of bakery items under NAICS code 311812, which has a size standard of 1,000 employees. The anticipated period of performance for any resulting contract would run from October 1, 2026, through September 30, 2027, with deliveries required daily excluding Wednesdays, Sundays, and federal holidays, between 5:00 a.m. and 11:00 a.m. at Building #500, Main Kitchen (Basement), Martinsburg, West Virginia. Products must include white, wheat, rye, hamburger buns, hot dog buns, cinnamon raisin, and Italian loaves, all subject to strict specifications: whole wheat items must be made with 100% high commercial grade whole wheat flour with a minimum 2% fiber content and absolutely no white flour or caramel coloring. All items must be baked no more than 24 hours before delivery and clearly labeled with a freshness date on the package, twist tie, or plastic closure, with a stated shelf life of seven days after baking. Packaging must be commercially acceptable, clean, sound, and securely sealed to prevent contamination. Delivery is FOB destination, and the government will inspect and accept products upon arrival; rejected items must be removed within 48 hours. Vendors must provide a unique entity identifier, declare their business size and socioeconomic status, and disclose whether they are manufacturers or distributors; if a distributor, proof of manufacturer authorization is required. Substitutions require prior written approval and must meet quality and pricing standards. Invoices must be submitted weekly with contractor name, tax ID, contract number, and purchase order number, and sent via email to the contracting officer. No formal evaluation factors, pricing, or award criteria are present, as this is purely a pre-solicitation market research tool.