911 Tower HVAC Service

Lewis County, New York is soliciting proposals for 911 Tower HVAC Service under solicitation number 2026-109 / CR# 2139053, issued September 15, 2026, with responses due by October 1, 2026. The procurement is for annual service of all HVAC systems at 911 tower shelter buildings and is classified under NAICS 238220, with the place of performance in New York at multiple Lewis County 911 tower shelter sites. The contract is expected to run for 5 years and there is no record of a prior identical or substantially similar contract awarded within the past five years. The County has established a 15.00% MWBE contracting goal and encourages MWBE firms to participate, though the solicitation notes there are no MWBE requirements. The primary and submission contact is Brian Hanno, Purchasing Director, Lewis County Purchasing Department, and proposals may be submitted electronically or in sealed hardcopy form, with one original and one copy required. The scope centers on maintaining reliable climate control for critical telecommunications, radio, dispatch, and electrical equipment across ten 911 tower shelter sites, including quarterly inspections and maintenance, preventive servicing, testing, troubleshooting, repairs, upgrades, and 24/7 emergency response for failures or alarms. Work includes labor, supervision, tools, equipment, transportation, and materials, along with written reports after each service visit, remote monitoring support, and temporary cooling measures if immediate repair is not possible. Sites identified include PSB 911 Tower in Lowville, #3 Rd Tower in Lowville, Montague, Copenhagen, Croghan, Harrisville, and Gomer Hill, with the last address incomplete in the provided text. The contractor must comply with county, New York State labor, federal OSHA, and prevailing wage requirements where applicable, and is responsible for workers’ compensation, unemployment, disability, Social Security, taxes, fees, and permits. Proposals are evaluated on responsiveness to requirements, commitment to Lewis County, contractor reputation, quality of services, responsiveness, and interview performance, with the County reserving the ability to assign varying weight to criteria and conduct discussions with firms under consideration. Additional terms include an executory funding clause limiting liability to appropriated funds, payment after receipt of vendor claims and invoices under Lewis County accounting practices, and confidentiality treatment under FOIL/Public Officers Law where clearly identified proprietary information may be protected but blanket confidentiality claims will not be honored.