Abeyance Cryogenic LN2 Vapor Cryo Freezer and Racks - Azenta Life Sciences A440 LN2 Vapor Freezer

COMBINED SYNOPSIS / SOLICITATION (COMPETITIVE)

Title: Abeyance Cryogenic LN2 Vapor Cryo Freezer and Racks - Azenta Life Sciences A440 LN2 Vapor Freezer

i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
The solicitation number is 7571PS26Q00095-NCI is issued as a Request for Quotation (RFQ) This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(ii) This requirement is for the following:
Cryogenic LN2 Cryo Freezer and Racks, specifically the Azenta A440 Liquid Nitrogen Freezer. Please refer to the attachment 1 - Purchase Description (PD) for detailed description and quantities.

(iii) Description of requirement:
The purpose of this acquisition is to acquire one (1) brand-name Cryogenic LN2 Vapor Cryo Freezer (Azenta A440) and associated racks for the proper long-term storage of clinical and research samples utilized by the clinical and research staff of the Pediatric Oncology Branch (POB), National Cancer Institute (NCI), National Institutes of Health (NIH).

(iv) The Government anticipates award of a firm fixed-price purchase order for this acquisition, and the anticipated delivery date is within sixty (60) days after receipt of order (ARO).Delivery will be f.o.b. destination. The place of delivery, installation and acceptance will be:
Bldg10CRC, 1W-3833
10 Center Drive
Bethesda, MD. 20892
(240) 858-3407
Attention: Miki Kasai, Technical Laboratory Manager

(v) The provisions at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text
of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/far-overhaul
https://www.hhs.gov/contract-policies-regulations/hhsar-overhaul
(End of provision)
a) The following FAR provisions are required by FAR 12.2025(a), and incorporated by reference:
• FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services.

(vi) The clauses at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), applies to this acquisition.
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:
https://www.acquisition.gov/far-overhaul
https://www.hhs.gov/contract-policies-regulations/hhsar-overhaul
(End of clause)

a) The following FAR clauses are required by FAR 12.205(b)(1) for all solicitations and incorporated by reference:
• FAR 52.212-4, Terms and Conditions—Commercial Products and Commercial Services.
b) The following FAR clauses are required as applicable to this requirement and incorporated by
reference:
• See Attachment 2 – Table 12-2
FAR/HHSAR PROVISIONS/CLAUSES – FULL TEXT-ADDITIONAL TERMS AND CONDITIONS
The following provisions/clauses and additional terms and conditions apply to this acquisition and are provided in FULL TEXT.
- FAR 52.225-2, Buy American Certificate (DEVIATION) (RFO Nov 2025) – Attachment 3 applies to this acquisition

EVALUATION
The provision of the FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (DEVIATION) (RFO AUG 2025), applies to this acquisition.
(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use evaluations preferences in accordance with FAR 25.
(b) The Government will evaluate your quote for conformance to the RFQ’s requirements. This evaluation will include verification that the Quoter has followed all instructions contained in the RFQ and a determination that they are responsible.
(c) The Government will evaluate price for award purposes by determining that the total quoted price is fair and reasonable, taking into consideration any price reductions offered by the Quoter. 
The following factors will be used to evaluate offers:
The Quoter shall provide the information below on the first page of its response:
1. Solicitation Number: 7571PS26Q00095 - NCI
2. Quotation Number
3. Submission and Expiration Date of Quotation
4. Company’s Full Name and Address
5. Company’s UEI Number, CAGE Code, and TIN Number and
6. Name, Telephone Number, and Email Address of Person Authorized to Provide Quotation
Responses to this RFQ must include enough information to establish that the Quoter can provide the required services and materials. Specifically, the Quoter shall illustrate that it able to, at a minimum, its ability to provide all required brand-name items described in the Purchase Description Quoters must also provide the following information in their response, as applicable:
1. Description and quantity of each line item
2. Unit and list price of each line item
3. The amount of any discounts provided compared to Quoter’s standard pricing
4. Any freight/shipping/handling charges
5. Buy American Certificate
6. Any applicable fees, or Federal, State, or local taxes/duties
7. Any prompt payment discount terms
8. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ
9. Any other information or documentation that demonstrates the quoted items satisfy the Government’s requirement as stated in PD or is otherwise relevant to the award decision 

10. Total quoted price (must be clearly indicated and include all line items and any applicable fees or taxes)
(d) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt,
unless a written notice of withdrawal is received before award.
(End of provision)

The following invoice instruction is included and will be incorporated in the final award:
• Agency Invoicing Instructions Attachment - 4 – NIH Invoice instructions with IPP)

(vii) All responses to this RFQ must be submitted electronically by Monday, August 31, 2026, at 10:00 am EST and reference solicitation number 7571PS26Q00095-NCI in the subject line of the email.
All correspondence, including questions and responses, shall be electronically submitted to: Claudia Ventola, Contract Specialist at Claudia.Ventola@hhs.gov

(viii) The following additional contract requirement(s) or terms and conditions as determined by the contracting officer are necessary for this acquisition and consistent with customary commercial practices. The associated NAICS code 334516 – Analytical Laboratory Instrument Manufacturing and the small business size standard is 1000 employees.
FAR DEVIATION STATEMENT: “System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product. The price quote shall include unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s), product description, and any other information or factors that may be considered in the award decision. Such factors may include special features required for effective program performance, trade-in considerations, probable life of the product selected as compared with that of a comparable product, warranty considerations, maintenance availability, and environmental and energy efficiency considerations.
Respondents proposing on an equal product of the brand-name product specified in this announcement must provide, as part of their response: (a) product, catalog, model, and/or part number(s); (b) product description; (c) all relevant information and documentation that the product offered meets the salient physical, functional, or performance characteristics as specified in the purchase description; quantity; estimated price or cost; shipping, handling, and/or installation charges; and delivery date after receipt of order.
The Unique Entity ID (UEI) from SAM.gov, the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.