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Medical Coding, Auditing, and Data Entry Support Services

Active
7571PS26R00027Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

Department Of Health And Human Services → Omas Strategic Buying Center - Professional ServicesView Agency

NAICS

561110 - Office Administrative ServicesView NAICS

Place of Performance

Gallup, NM, 87301, USA

Set-Aside

BICiv

Documents

(0)

No documents available

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Timeline

PhaseSources Sought
Posted

Sources Sought

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Health And Human Services → Omas Strategic Buying Center - Professional Services
Contacts1 person available
OfficeRockville, MD, 20857, USA
Organization / Agency
Department Of Health And Human Services → Omas Strategic Buying Center - Professional Services
View Agency Profile
Office AddressRockville, MD, 20857, USA
Contacts
Terry Knight
contact@example.gov

Full Description

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This is a Sources Sought Notice issued solely for market research purposes in accordance with FAR Part 10. This is not a solicitation, Request for Proposal (RFP), or Request for Quote (RFQ). Responses are not considered offers and cannot be accepted by the Government.


Purpose


The Indian Health Service (IHS), Gallup Indian Medical Center (GIMC), Gallup, New Mexico, is conducting market research to determine the availability and capability of qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) capable of providing professional medical coding, auditing, and medical data entry support services under the authority of the Buy Indian Act.


The Government intends to use responses to determine the appropriate acquisition strategy, including whether sufficient qualified IEE/ISBEE vendors exist to support a Buy Indian Set-Aside.


Description of Requirement


The contractor shall provide remote medical coding, auditing, and data entry support services for approximately 36,000 medical encounters over a six-month period.


Services include:


  • ICD-10-CM coding
  • CPT and HCPCS coding
  • Evaluation and Management (E/M) coding
  • Medical record auditing
  • RPMS Patient Care Component (PCC) coding
  • Electronic Health Record (EHR) documentation review
  • Data entry
  • Coding quality assurance
  • Encounter tracking
  • Monthly reporting
  • Bi-monthly coding audits

The contractor shall support inpatient and outpatient encounters across numerous medical specialties.


The contractor shall:


  • Maintain at least 98% coding accuracy
  • Complete coding within four business days of assignment
  • Perform bi-monthly audits of at least 10% of coded encounters
  • Comply with HIPAA, Privacy Act, FISMA, and all IHS security requirements
  • Perform all work within the United States

Personnel shall possess current:


  • AAPC certifications; or
  • AHIMA certifications

Experience with:


  • RPMS
  • IHS Electronic Health Record
  • Medical coding in Federal or Tribal healthcare environments is highly desirable.

The anticipated contract type is Firm-Fixed Price.


Period of Performance:


  • Six-month base period
  • Potential six-month option period

Capability Statement Requested


Interested IEE and ISBEE firms shall submit a capability statement that includes:


  1. Company name
  2. UEI
  3. CAGE Code
  4. Business size
  5. Confirmation that the company qualifies as an IEE or ISBEE under the Buy Indian Act
  6. Primary NAICS code
  7. Point of contact information
  8. Relevant experience performing similar medical coding contracts within the past five years
  9. Experience using RPMS and IHS Electronic Health Record systems
  10. Number of certified coders currently employed
  11. Types of coding certifications held (AAPC, AHIMA, etc.)
  12. Ability to meet monthly production requirements of approximately 6,000 encounters
  13. Quality assurance process
  14. Experience supporting Federal healthcare agencies, Tribal healthcare facilities, or IHS facilities
  15. Copies of any relevant CPARS, references, or past performance information

Responses


Email responses shall include the subject line: Sources Sought – Medical Coding Support Services – Gallup Indian Medical Center


This Sources Sought Notice is issued solely for market research. Participation is voluntary. The Government reserves the right to use information received to determine the most appropriate acquisition strategy, including the potential use of Buy Indian Act procedures, small business set-asides, or full and open competition.

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