Abilene State Supported Living Center Motor Poor Vehicle Fleet Maintenance and Repairs

The Health and Human Services Commission of Texas is seeking competitive bids to establish one or more contracts for the maintenance and repair of the motor pool vehicle fleet at the Abilene State Supported Living Center, with the solicitation number HHS0017463 and a NAICS code of 811198. Responses are due by June 18, 2026, at 10:30 AM Central Time, with all submissions required to be made electronically via email to pcsbids@hhs.texas.gov or through the HHS Online Bid Room, or via a sealed USB drive delivered by hand or mail; hard copy submissions are not accepted. The contract is governed by the Texas Health and Human Services Uniform Terms and Conditions, Version 3.4, effective November 2023, and incorporates mandatory compliance with federal and state laws including the Federal Occupational Safety and Health Act, E-Verify requirements, anti-discrimination statutes such as Title VI and the ADA, and the Texas Prompt Payment Act. All work is to be performed on an as-needed basis throughout the contract term under properly executed Work Orders that specify scope, tasks, schedules, deliverables, and budgets, with time being of the essence. Services include diesel engine repair and other vehicle maintenance, with pricing structured around fixed line items for hourly rates during standard, emergency, and holiday hours, as well as a parts markup capped at 20 percent. Bidders must meet stringent pass/fail criteria, including no history of unsatisfactory performance on the CPA Vendor Performance Tracking System, no ongoing corrective actions, no recent contract cancellations, and no unresolved litigation or audit findings. Evaluation will be based on best value to the state, combining price competitiveness with demonstrated ability to perform, including financial solvency, experience, and capacity to meet requirements, with the state explicitly reserving the right to not award to the lowest bidder. Compliance with administrative requirements includes submission of all required certifications, Texas Identification Numbers through Form 4109, SAM.gov UEI, EIN, and other legal identifiers, along with affirmations of non-suspension, non-debarment, and truthful representation. Contractors must maintain full records under GAAP or GASB standards, permit unannounced audits of all documents and sites, and are responsible for all permits, licenses, taxes, and insurance at their own expense. The state retains full ownership of all work product and intellectual property, and can terminate the contract for convenience or cause. Payments are