Actuarial Services & Consulting for Fire, PD, and Civilian Plan

This contract pertains to the provision of actuarial services and consulting for fire, police, and civilian plans for the City of El Paso, Texas, with an estimated contract size ranging from 500,000 to 2,000,000 dollars. The City retains the right to modify the Schedule of Events at its sole discretion through amendments, ensuring flexibility in the procurement process. The solicitation was posted on July 23, 2024, with responses due by August 21, 2024, and the bid opening scheduled for August 21, 2024, at 2:30 PM Mountain Standard Time. A non-mandatory pre-proposal conference is recommended and will be held via conference call on July 31, 2024, at 10:00 AM MST. The City will evaluate submissions in September 2024, with an anticipated contract award around November 2024. Interested vendors are instructed to submit their proposals to the City’s Purchasing & Strategic Sourcing Department in El Paso. The procurement process involves multiple compliance and disclosure requirements, including submission of IRS Form W-9 for tax identification, conflict of interest questionnaires (CIQ) to disclose relationships with local government officers, and affidavits certifying non-collusion, business disclosures, and any indebtedness to the City. Vendors must also certify that they do not boycott energy companies during the contract term, in accordance with Texas Government Code Chapter 809. Additional documentation may include subcontractor identification forms and disclosures of interested parties (Form 1295), which are mandated under Texas law to promote transparency and prevent conflicts of interest. The City emphasizes that the schedule of events is subject to change, and all communications and submissions should adhere to the specified deadlines and procedures to ensure compliance with local and state regulations.