Agency RFP - Final

City Academy, through the State of Utah Division of Purchasing, is seeking a qualified firm to provide comprehensive outsourced business management, accounting, payroll, and financial reporting services under a fixed-fee contract. The selected vendor will act as the school's business manager, reporting to the Executive Director and Governing Board. Key responsibilities include maintaining the general ledger using the Utah Chart of Accounts for school LEAs, processing payroll and benefits, managing accounts payable and receivable, and preparing annual budgets and Board reporting packages. The contract features an initial term from December 1, 2026, through June 30, 2027, with the possibility of yearly renewals for up to three years, and requires pricing to be guaranteed through June 2031. The award will be granted to the responsive and responsible offeror with the highest total score out of 100 points, consisting of 70 technical points and 30 cost points. To advance to cost scoring, a proposal must earn at least 42 technical points. Evaluation criteria focus on experience with Utah charter schools, staff qualifications, approach to scope, transition planning, and internal controls. Vendors must comply with various legal mandates, including E-Verify status verification, certification against the boycott of the State of Israel, and restrictions on forced labor products. Additionally, the contract is subject to 2 CFR 200 federal provisions for any portions funded by federal grants and requires adherence to the Utah Government Records Access and Management Act for record retention.