Airfield Vehicle Gates Maintenance and Repair Services

The U.S. Department of Defense, through the 633d Contracting Squadron at Langley Air Force Base, Virginia, is seeking information through a sources-sought notice for Airfield Vehicle Gates Maintenance and Repair Services under NAICS code 811310, with a small business size standard of $12.5M. This solicitation, designated FA480026-SS-AVGR, is a total small business set-aside and closed on June 29, 2026, at 12:00 p.m. Eastern Time. All interested parties must be registered in SAM.gov under the specified NAICS code and demonstrate small business status. The requirement calls for comprehensive maintenance and repair of eight mechanical airfield vehicle gates at Langley AFB, including quarterly preventative maintenance—three times during the base year and four times during each option year—and one-time repairs as needed. Work must be performed in accordance with manufacturer specifications and best commercial practices, using new or equivalent-quality materials, and all repairs exceeding $2,500 require contracting officer approval. Contractors must employ personnel holding current Certified Gate Automation Technician (CGAT) certification, provide a contract manager available Monday through Friday during standard business hours, and ensure all personnel comply with security protocols including proper identification, uniform standards, key and lock combination control, and safeguarding government property. Deliverables include a quality control plan, inspection reports, and repair quotes submitted electronically in Microsoft Office formats, with reports due within five days of maintenance. The government retains unlimited rights to all deliverables and documentation. Contract administration will be managed by a designated Contracting Officer Representative responsible for technical oversight, inspections, and performance monitoring, with periodic performance reviews conducted at no additional cost to the government. Invoicing occurs post-repair completion, requiring submission of vendor invoices depending on repair cost. Travel to Langley AFB is mandatory, and all associated costs must be included in proposed pricing. The anticipated contract structure includes a 12-month base period and four one-year option periods. This notice is solely for market research and planning; no formal proposals or quotes are being solicited at this time.