Airport Security Software Maintenance

The contract for RFQ-WC250859 issued by Westchester County pertains to the maintenance of airport security software systems at locations within Westchester County, New York. The scope involves providing ongoing support, ensuring system functionality, and delivering new equipment that meets specified quality standards. The estimated contract value ranges from $500,000 to $1,500, with the award process allowing for flexibility in making awards by individual items, groups, or the entire lot. Bidders are required to comply with all applicable federal, state, and local laws, including specific certifications such as lead-free compliance for items intended for children under six, and must accept payment exclusively through the County’s Electronic Funds Transfer (EFT) Vendor Direct program. The County reserves the right to reject any or all bids, make no award, and determine equivalency of products offered. The contractual terms emphasize strict adherence to delivery requirements, with all deliveries considered FOB Destination and defaulting to platform delivery unless otherwise specified. Items must be guaranteed against faulty workmanship, and the County maintains the right to inspect and reject non-compliant or faulty items at the vendor’s expense. The procurement process encourages participation from minority and women-owned businesses but does not specify mandatory certifications. The contract incorporates local regulations and executive orders, notably requiring lead-free certification for certain products, and emphasizes fair bidding practices, non-collusion, and environmental considerations. No federal clause numbers or detailed technical specifications are included; instead, the contract relies on general compliance, quality standards, and the County’s sole discretion in bid evaluation and award decisions. The procurement process is managed through the Empire State Purchasing Group, with no explicit instructions on proposal formatting or submission media beyond the deadline of November 5, 2025.