Proposed Sole Source Award: Public Safety Rms Software Support

Westchester County's Department of Public Safety, through the Bureau of Purchase and Supplies, is proposing a sole source contract with CentralSquare Technologies, LLC, to provide ongoing maintenance and support services for the County's Public Safety Records Management System, specifically the Impact Public Safety Suite. The contract, identified as SSN-WCSS25066, is intended to ensure continuous operation, updates, and vendor support for the software critical to public safety operations. The total annual expenditure for these services is capped at approximately $106,356.80, with the contract size estimated between $500,000 and $1,500,000. The procurement process involves a notification inviting other vendors to submit Statements of Capabilities by November 5, 2025, to assess whether a competitive solicitation might be warranted, although the contract is designated as a sole source, indicating that CentralSquare Technologies is considered the only suitable provider for this support. The contract's key details include its focus on maintaining the Public Safety RMS software, which is vital for the County’s law enforcement, emergency response, and public safety functions. The solicitation emphasizes the importance of vendor support, software updates, and maintenance services to ensure system reliability and security. The primary point of contact for this procurement is Marty O’Sullivan, reachable via email at [email hidden] or by phone at [phone hidden]. The procurement process and related documentation are accessible through the County’s bidding portal, providing transparency and opportunities for other vendors to demonstrate capabilities should a competitive process be deemed necessary.