This Solicitation opportunity from Rhode Island was posted on September 16, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Annual Microsoft 365 Licensing Agreement

Closed

42State & Local

Submission Closed10/01/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

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Department Of Transportation

POSTED

1 day ago

DEADLINE

in 3 months

AI Contract Overview

The Town of Barrington, Rhode Island, is soliciting proposals from certified Microsoft Cloud Solution Providers or authorized resellers to manage annual licensing for Microsoft 365 Government Community Cloud subscriptions. The baseline requirement includes 130 Microsoft 365 G3 licenses and one Microsoft 365 GS license, with the necessity for pro-rata billing to accommodate fluctuations in user counts. The selected vendor must provide monthly per-user pricing, a dedicated account representative, access to a billing portal, and annual usage reporting. This one-year agreement includes options for renewal for up to five additional years. Proposals must include a detailed pricing table, proof of Microsoft Partner status, and references from at least two public sector clients. Evaluation will be based on cost, compliance with GCC pricing, vendor qualifications, and the flexibility of the license management structure. Proposals are due by October 1, 2025, with a target award date of October 6, 2025.

General Info

Barrington seeks a Microsoft provider for GCC licenses; proposals due October 1, 2025.

Agency

Rhode Island → Town of Barrington

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

RI, USA

Set-Aside

NONE

Documents

No documents available

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Timeline

PhaseClosed

PostedSep 16

Solicitation

Response DeadlineOct 1

Deadline has passed

Submission Closed

10/01/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyRhode Island → Town of Barrington

ContactsNo contacts available

OfficeN/A

Organization / AgencyRhode Island → Town of Barrington

Office AddressN/A

ContactsNo contact information available

Full Description

The Town of Barrington, RI is seeking competitive proposals from qualified Microsoft Cloud Solution Providers (CSPs) to provide annual licensing for Microsoft 365 Government Community Cloud (GCC) subscriptions.Click Here For Full RFP (pdf) Scope of Work:The selected vendor will provide subscription licensing, billing, and administrative support for Microsoft 365 GCC products.Baseline Licensing Requirement:130 users - Microsoft 365 G3 (GCC pricing)1 user - Microsoft 365 GS (GCC pricing)Quantities may increase or decrease during the term. Vendor must allow for adjustments with pro-rata billing. Non-Negotiables:Pricing must be Government Community Cloud (GCC) pricing.Vendor must be a Microsoft-certified CSP or authorized reseller.Vendor must provide monthly per-user pricing and annual totals.Vendor must allow true-up/true-down for license counts.-Annual agreement.-All invoices must clearly separate licensing from any additional services. Deliverables:Licensing and billing portal access.Named account representative.Annual reporting of license usage and costs.Option for escalation to Microsoft Premier support if required. Vendor Proposal Requirements:Vendors must submit a written proposal including:Pricing table with per-user /month and annual roll-up.Terms and conditions (billing cycle, support response times, SLAs).Proof of Microsoft Partner/ CSP status.References (contact name, phone number, email address) from at least two public sector clients. Evaluation Criteria:Compliance with licensing requirementsTotal annual costFlexibility for license count changesVendor qualifications and referencesSupport and service structure Term:-Agreement term: 1 yearOption for renewal (up to 5 additional years) Schedule:RFP Issue Date: Tuesday 9/16/2025Questions Due: Monday 9/22/2025 at 11AMProposals Due: [10/01/2025 at 11AMTarget Award Date: [10/06/2025]