Annual Preventive Maintenance for Patrol Bicycles

The City of Philadelphia intends to award a requirements contract for annual preventive maintenance, repairs, and parts for approximately 868 police patrol bicycles, including models such as Raleigh F500, Trek Police, and Fuji. The contract, designated as B2625436, is structured for an initial 12-month period with options to renew up to four additional one-year terms, subject to appropriations and City discretion. Bidders must submit their quotes electronically via the PHLContracts portal by 10:30 AM on October 29, 2025, with all required forms, certifications, and attachments uploaded as specified. The procurement process emphasizes responsiveness to specifications, responsibility of the seller, and the application of a local business preference (LBE), which adjusts evaluation bid prices by 10% for contracts of $1 million or less or 5% for larger contracts if the seller is certified as an LBE. The contract is governed by City-specific terms and conditions, including labor standards, wage requirements, and compliance with local economic opportunity policies, notably outlined in the SSE Terms and Conditions and various supplemental forms such as the Seller Contact Form, Customer References, and LBE Certification. While FAR clauses are not explicitly incorporated, the contract emphasizes adherence to City codes, responsible business practices, and strict documentation requirements. Inspection and acceptance are performed at the City’s designated locations, with the City responsible for approving work and rejecting non-compliant items, and the contractor liable for correcting deficiencies at their expense. Payment is contingent upon electronic invoicing through the City’s portal, with mandatory ACH enrollment, and the contract details a comprehensive process for order placement, delivery, and performance monitoring aligned with City policies.