ARFQ-0402-EDD2600000029-1 | Various Adobe Education Academic Software & Service

The contract ARFQ-0402-EDD2600000029-1 issued by the West Virginia Department of Education is an open-end solicitation for the acquisition of Adobe Education Academic software and related services, structured as a master agreement with a one-year base term and three one-year renewal options. It covers a comprehensive range of Adobe products including Acrobat Pro 2020, Creative Cloud Enterprise All Apps, Adobe Sign across multiple licensing tiers, After Effects, Illustrator, InDesign, Premiere Pro, Captivate, ColdFusion, Framemaker, RoboHelp, and Adobe Stock credits in various volumes, all designated for educational use across K-12 institutions. Pricing details are not included in the solicitation and must be submitted by vendors through Exhibits A and B, with award determined on a Lowest Price Technically Acceptable basis, requiring full compliance with technical specifications, Adobe Platinum Partner certification, authorized reseller status, and demonstrated support capabilities. Delivery is F.O.B. destination to various end-user locations within West Virginia, with inspection and acceptance occurring at the point of delivery, and all goods must be new, unopened, and free of defects. Vendors are required to provide white glove training, phone support, licensing resolution, and annual activity reporting, while adhering strictly to state procurement rules and Adobe’s educational pricing schedule. The contract imposes significant obligations regarding security, confidentiality, and compliance. All personnel performing under the contract must undergo criminal background checks, and vendors must control physical and digital access to Agency facilities, immediately reporting any compromised credentials. Strict confidentiality and cybersecurity protocols apply to all data handled, with no recognition of confidential markings under West Virginia’s Freedom of Information Act. Vendors must carry Commercial General Liability, Cyber Liability, and Professional Liability insurance, and are prohibited from subcontracting or assigning the contract without prior written approval. They must also affirm, under penalty of disqualification, that they have no outstanding debt to the state and no conflicts of interest, and must submit quarterly reports to state officials. The contract includes no fixed total value, and all line-item prices are placeholders to be completed by bidders. Submissions are exclusively required via the wvOASIS portal by June 16, 2026, with all documents needing to be unencrypted, viewable, and fully responsive—late, incomplete, or noncompliant bids will be rejected. The contracting officer for this procurement is Michelle L. Childers, and the sole method of payment is Electronic Funds