ARFQ-0511-MIS2700000001-2 | Adobe Acrobat Pro or equal for OSA Finance

The solicitation ARFQ-0511-MIS2700000001-2 issued by the State of West Virginia through its Department of Administration, Purchasing Division, seeks Adobe Acrobat Pro or an equal product for use by the Office of State Administration Finance, with delivery required prior to August 10, 2026. The contract is a one-time purchase to be fulfilled at F.O.B. destination at One Davis Square, Charleston, WV, with all items required to be new, unused, and fully compliant with technical specifications. While the solicitation references Tableau software and related analytics licenses in its line items, the primary deliverable is Adobe Acrobat Pro or an equivalent, with pricing details left open for vendor submission. The contract is governed by a series of stringent security and compliance requirements including mandatory FIPS 140-2 encryption for data, SOC 2 or equivalent annual audits, CSA STAR self-assessment submissions, Section 508 accessibility compliance, and strict prohibitions against used or refurbished goods. Vendors must also ensure all subcontractors are held to identical data protection obligations and provide 30-day advance notice for any system changes affecting service. Responsibility determinations, technical equivalency, and pricing competitiveness will inform award decisions under either a lowest responsible bidder or best value framework, though no formal scoring weights or evaluation metrics are defined. Vendors must register and submit proposals exclusively through the wvOASIS portal, with all files in open, unencrypted formats such as PDF, Word, or Excel. Submissions are due no later than July 27, 2026, at 2:30 PM EST, and must include completed certifications regarding small business status, affirmative action compliance with 2 CFR 200, and verification of legal authority to bind the entity. The contract includes non-waivable provisions prohibiting assignment without written consent, requiring all modifications to be in writing, and mandating immediate removal of personnel if security concerns arise. Payment will be processed in arrears via electronic funds transfer or P-Card, routed through the Department of Administration at 2019 Washington Street East, Charleston, WV, with invoice requirements including itemized service descriptions. No explicit contract value is stated, and funding is contingent upon legislative appropriation, though compliance with all federal cost principles and state procurement statutes including W. Va. Code §§ 5A-3-37 and 5A-3-56 is strictly enforced.