ARFQ-0512-WSH2700000003-1 | BOILER MAINTENANCE

The West Virginia Office of Shared Administration, on behalf of the Department of Health Facilities, is soliciting an open-ended contract for preventive and corrective boiler maintenance at the William R. Sharpe, Jr. Hospital in Weston, West Virginia. The scope of work includes the maintenance of three Bryan Boilers and a Systecon P6000 unit, all utilizing AutoFlame Controls. The contract covers preventive maintenance, corrective repairs, technician and apprentice labor rates, parts procurement, and trip charges. Bidders must adhere to a detailed bi-annual inspection and maintenance schedule for flame safeguards, fuel valves, and combustion controls. The solicitation process requires a mandatory pre-bid meeting on September 9, 2026, with final quotations due by September 23, 2026, at 10:30 AM. Submission must be made via wvOASIS, fax, or mail. Required documentation for a valid bid includes a bid bond of at least 5 percent of the total bid, a notarized purchasing affidavit, and a certified drug-free workplace conformance affidavit. Awardees must also provide performance and labor and material payment bonds. This procurement is subject to federal funds compliance under 2 C.F.R. 200, requiring adherence to domestic preferences, equal employment opportunity standards, and the payment of prevailing wages. Evaluation may be split between state and county funding levels, potentially resulting in multiple contract awards if different winning bidders are identified for each funding source. Vendors must be registered with the State of West Virginia and cannot be listed on the governmentwide exclusions in the System for Award Management.