As-Needed Recruiting Services

The Eastern Municipal Water District is issuing a solicitation to establish a qualified list of personnel recruiting firms capable of providing as-needed recruitment services, primarily targeting executive, management, and specialized roles. The contract, identified as RFQ-MV-3881, is structured as an indefinite delivery/indefinite quantity arrangement with an estimated total value ranging from $50,000 to $300,000. Proposals are due electronically by November 3, 2025, with the review process including evaluation of firm qualifications, personnel experience, proposed methods, and price, culminating in a selection based on best value. The contract will commence around December 1, 2025, for an initial two-year period, with potential extensions, and emphasizes compliance with standard insurance, non-discrimination, and federal suspension and debarment regulations. The solicitation includes multiple exhibits and attachments, such as references, subcontractor lists, business information, pricing forms, and insurance affidavits, though no specific page counts or detailed contractual clauses are incorporated from federal FAR provisions. The terms specify that any modifications or exceptions must be submitted with proposals and that the agreement is binding upon successors and assigns. The scope of work involves developing recruitment strategies, posting and screening applicants, coordinating interviews, and assisting with offers, with performance to be monitored through EMWD’s right to inspect the work for conformance to professional standards. Payment will be made monthly based on submitted invoices, which must include specific identifiers, and the process is managed by EMWD’s purchasing department. The contract emphasizes professional standards, timely performance, and transparency, with no explicit requirements for packaging, shipping, or security clearances, and does not specify any set-aside or socioeconomic certifications beyond general business information.