Assessment, Design, and Administration Services for HVAC System Replacement for Public Works and Transit Campuses

The Town of Chapel Hill is soliciting Statements of Qualifications from professional engineering firms for the assessment, design, contract administration, and construction oversight of commercial ground source-based HVAC systems at the Public Works and Transit Operations campuses. The scope of work includes evaluating existing systems for performance and compliance with North Carolina state building ventilation requirements, developing design recommendations with a focus on dehumidification and controls integration, and providing cooling solutions for the Fleet Building garage and Transit Fleet Operations Repair Bays. Key deliverables include wet-stamped assessment and recommendation reports by a licensed North Carolina Professional Mechanical Engineer, complete bidding documents, a systems commissioning plan, and final as-built drawings. The selection process is qualifications-based per NCGS 143-64.31, with a committee evaluating firms on specialized experience, familiarity with project requirements, construction management expertise, and past performance. Selected firms must meet stringent insurance requirements, including 1,000,000 dollars per occurrence for Commercial General Liability and Business Automobile, and 1,000,000 dollars per occurrence for Cyber Liability. Proposals must be submitted via email to the Town's bids inbox by 2:00 PM EST on November 19, 2026, and must include specific forms such as a non-collusion affidavit and references from at least three similar ground source-based projects. Payment for services is processed within 30 days of receipt of an approved invoice.