At Buffalo Magazine

SCOPE: The University at Buffalo (“University”) is seeking quotes for printing services from qualified firms that can provide printing services to support the University Communications Department as specified herein to produce and distribute the At Buffalo Magazine. BACKGROUND The University at Buffalo (“University”) is the largest and most comprehensive campus in the 64-campus State University of New York system (“SUNY”). Founded in 1846, the University is a premier research-intensive public university dedicated to academic excellence. The University offers a wide range of academic programs including more than 100 undergraduate degrees, 205 master’s degrees and 94 doctoral and professional degrees. Currently there are more than 260,000 alumni taking leadership roles in communities and businesses throughout the United States, 135,000 in New York State, and in 148 countries around the world. Approximately 30,000 students attend the University. The University is a member in the prestigious Association of American Universities (“AAU”). SPECIFICATIONS / SCOPE OF WORK Each proposal shall be with the understanding that, at a minimum, the successful bidder will be required to provide the services identified below, observing all applicable federal, state and local laws relating to industry, labor, and employment in a manner consistent with U.S. standards of good practice. The University shall not be responsible for any services provided by the successful Bidder that are outside the scope of the contract awarded. The University shall not be responsible for any additional costs other than the costs for the services outlined in Attachment A: Pricing Page herein, or for any work performed that has not been properly authorized in writing by the University. METHOD OF AWARD One (1) contract will be awarded as result of this RFQ. The Bidder proposing the lowest cost will be awarded such contract, as long as they are responsible and responsive to this RFQ. To be deemed “responsive” to this RFQ, a Bidder must meet all mandatory requirements and qualifications appearing in this RFQ. In the event a Bidder’s quote is determined by the University to be “non-responsive,” the University may disqualify the quote. A disqualified quote will not be considered for contract award. TERM OF AGREEMENT/CONTRACT TERM The awarded Bidder will be required to enter into a formal written agreement with the University for a period of One (1) year commencing on Novembver 12th, 2025 and with an option to renew (at university’s discretion) for an additional 3 years based on this bid The following items will be incorporated into, and made part of, the formal agreement: (1) University’s RFQ; (2) Exhibit A, Standard Contract Clauses; (3) Exhibit A-1, Affirmative Action Clauses; (4) the Agreement; and (5) Contractor’s Quote. In the event of any inconsistency in or conflict among the document elements of the agreement described above, such inconsistency or conflict shall be resolved by giving precedence to the document elements in the following order: (1) Exhibits A; (2) Exhibit A-1; (3) the Agreement; (4) University’s RFQ; and (5) Contractor’s Quote. REFERENCES: Please provide information for three (3) current or recent accounts, either commercial or governmental that your company is servicing, or has serviced of similar scope. If you would like to attach additional references, please include them on separate sheets attached to your submission. References are completed in Attachment B: Vendor Data Sheet/References located in the "Buyer Attachments" in "RFQ: 25BMS0045 At Buffalo Magazine." STANDARD CLAUSES: This Agreement shall include Exhibit ‘A’ (attached), the Standard Clauses for all New York State Contracts, dated June 21, 2023 and Exhibit ‘A-1’ (attached), the Affirmative Action Clauses, dated March 31, 2020 the provisions of which shall take precedence over any other provisions of the Agreement. These clauses relate to, among other things, assignment of the Agreement, availability of funds, non-discrimination, affirmative action, non-collusion, Workers’ Compensation.