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Audiovisual Systems Installation and Technical Operation

Active

State & Local

Response Deadline09/18/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

Virginia → Commonwealth's Attorneys' Services CouncilView Agency

NAICS

561599 - All Other Travel Arrangement and Reservation ServicesView NAICS

Place of Performance

Harrisonburg, VA, USA

Set-Aside

NONE

Documents

This scope was carved out of QQ-127450.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Audiovisual Services & Equipment 2026 Executive Program Conference

AI Contract Breakdown

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Timeline

PostedAug 29

subcontract

Response DeadlineSep 18

Submission deadline

Response Deadline

09/18/2026, 09:00:00 PM UTCin 12 days

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Organization & Contact Information

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AgencyVirginia → Commonwealth's Attorneys' Services Council

ContactsNo contacts available

OfficeN/A

Organization / Agency

Virginia → Commonwealth's Attorneys' Services Council

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs setup, operation, and teardown of AV systems for prime contractors on Commonwealth's Attorneys' Services Council event projects. Installs 6K LCD projectors, seamless production switchers, 12-channel digital mixers, and 1000w powered speakers. Provides on-site Audio, Video/Graphics, and Camera technicians. Requires hardware compatible with Shure DDS 5900 System. Delivers a fully operational AV environment.

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Solicitation QQ-127450, issued by the Commonwealth's Attorneys' Services Council, seeks a provider for audiovisual services and equipment for the 2026 Executive Program Conference. The event will take place from December 2 to December 4, 2026, at the Hotel Madison and Shenandoah Valley Conference Center in Harrisonburg, Virginia. The scope of work includes comprehensive support for a Board and Council Meeting on December 2, featuring 25 push-to-talk microphones, and a General Session on December 3 and 4 for over 150 attendees. Requirements for the General Session include two 10 by 17 foot screens, 6K LCD projectors, a seamless production switcher, a 12-channel mixer, and a full technical team consisting of audio, video/graphics, and camera technicians. Additionally, the contractor must provide post-event video processing, including 15 hours of complimentary editing and the upload of HD-quality clips to an online site within three weeks of the event. Bids must be submitted through the Commonwealth of Virginia's eVA procurement portal by the September 18, 2026, deadline. Qualified vendors must adhere to the Commonwealth of Virginia General Terms and Conditions, which include mandatory eVA registration, strict anti-discrimination and ethics certifications, and compliance with the Immigration Reform and Control Act of 1986. Insurance requirements include Commercial General Liability of 1 million dollars per occurrence and 2 million dollars in aggregate, as well as 1 million dollars in automobile liability. Payment terms are set at 30 days following invoice or delivery. While lodging is not provided, two rooms are available to the contractor at a conference rate. Award eligibility may be subject to a pass/fail evaluation of bidder qualifications and the ability to meet all technical specifications.

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