Automatic Doors Preventative Maintenance (PM) and Repair Supplies for the Northern Cheyenne Service Unit, Lame Deer, Montana

This solicitation, numbered 75H70926Q00002, is issued by the Billings Area Indian Health Service under the Department of Health and Human Services as a 100% total small business set-aside for automatic door preventative maintenance services and repair supplies at the Northern Cheyenne Service Unit in Lame Deer, Montana. The procurement follows FAR Part 12 procedures for commercial items and is governed by the version of the Federal Acquisition Regulation current through Federal Acquisition Circular 2025-06, with a NAICS code of 561210 and a small business size standard of $47 million. The solicitation has been amended three times to extend the response deadline and adjust the period of performance, with the initial contract term running from June 1, 2026, to May 31, 2027, and four optional one-year extension periods available, extending total performance up to 66 months. The contract includes a best value trade-off evaluation approach, where price is weighted equally with the combined technical approach and past performance factors. Technical proposals must demonstrate a clear understanding of the statement of work, including experience with commercial door systems—specifically Horton equipment—and require AAADM certification or equivalent, along with five years of documented maintenance experience. Past performance will be assessed using confidence ratings, while pricing must be submitted in Attachment A2 and evaluated for reasonableness and competitiveness. All proposals must be submitted electronically by email in four clearly labeled volumes in PDF format, with the technical volume capped at four pages and the administrative volume required to be a separate searchable PDF. The administrative volume must include valid Unique Entity ID, CAGE code, size status representation, and any applicable socioeconomic certifications such as SBA 8(a), HUBZone, SDVOSB, or Indian-owned status. Contractors must comply with numerous federal and HHS-specific clauses, including those on whistleblower rights, executive compensation reporting, System for Award Management registration and maintenance, and labor standards under the Service Contract Act. Payment must be processed electronically through the Invoice Processing Platform, not WAWF, and will be made in arrears by the Billings Area Financial Management Branch. Delivery and performance are strictly localized at Lame Deer, Montana, where all work must meet ADA compliance standards and manufacturer specifications. The Contracting Officer’s Representative, Marlin Yarlett, will inspect and accept services at the site, and the agency incorporates multiple HHSAR clauses related to