B26OP04363R Invitation for Bids (IFB) Non- Negotiable: Cleaning and Repair Service for Rail Car Pre-Filters for a period of up to 36 Months

The Chicago Transit Authority is soliciting bids for a contract to provide cleaning, repairing, and modifying pre-filters used on the condenser coil air inlet of rail car HVAC units over a period of up to 36 months, with an estimated contract value of $250,000. This Invitation for Bids (IFB) is non-negotiable and requires submission through the CTA’s e-procurement platform, BonfireHub, by June 24, 2026. Bidders must comply with all applicable federal, state, and local laws including the Clean Air Act, the Federal Water Pollution Control Act, the Occupational Safety and Health Act, the Resource Conservation and Recovery Act, and the Contract Work Hours and Safety Standards Act, as well as specific regulations from IDOT, RTA, and FTA. The contract is governed by Illinois law and incorporates all Standard Terms and Conditions mandated by the Federal Transit Administration. Bidders must demonstrate at least five years of experience providing similar services, submit three recent references, and verify that their Quality Management System meets all specification requirements. The award will be made to the lowest responsive and responsible bidder based on the Grand Total Price for Items 1–3 over three years, with strict pass/fail gates requiring no modifications to the contract or proposal forms, full submission of all required documentation within five days of request, and compliance with the 0% DBE goal through documentation of good faith efforts. All bids must include proper certifications regarding drug-free workplaces, debarment, lobbying, price accuracy, prompt payment, minimum wage adherence, felony convictions, tax delinquency, and Buy America compliance. Contractors must adhere to strict packaging and labeling standards for returned filters, including individual bagging, permanent visible tags with CTA car series, item number, washing instructions, and year of refurbishment, all in contrasting color. Materials must be shipped F.O.B. destination, with deliveries restricted to weekdays between 8:00 a.m. and 4:00 p.m. at 567 W. Lake Street, Chicago, or 7:00 a.m. to 3:00 p.m. at other locations, with no deliveries permitted on weekends or holidays without prior approval. Invoicing must be sent to CTA Accounts Payable in Chicago, include the correct order and release numbers, and can only cover one order per invoice. Payment will be made within 30 days of final acceptance or invoice receipt, with EFT the