Bid NO. 26-16 MRO SUPPLIES

The City of Huntsville, Texas, is seeking vendors to supply Maintenance, Repair, and Operations (MRO) materials through Solicitation No. 26-16, with proposals due by May 14, 2026, at 2:00 p.m. The contract covers a broad range of industrial supplies including air filters, batteries, cleaning products, fasteners, tools, HVAC and lighting components, lubricants, safety gear, and welding materials, with an estimated annual spend of $100,000, though this is not guaranteed and the City retains full discretion over order quantities. The contract term runs through September 30, 2026, with four optional one-year renewal periods that could extend performance through September 30, 2030. Vendors must offer firm prices valid for 120 days post-bid opening, with adjustments permitted only on the contract anniversary date and only with documented justification. Deliveries are FOB destination to the City of Huntsville Service Center at 448 State Highway 75 North, Huntsville, TX 77320, with freight prepaid and allowed for vendors without a local presence. Award will be based on best value, evaluating factors such as purchase price, vendor proximity, delivery reliability, reputation, product quality, past performance with the City, and compliance with local ordinances, with no formal scoring weights applied. The solicitation allows substitution of brand-name items if equivalent in quality or better, provided vendors disclose any exceptions. Warranty requirements are governed by the Uniform Commercial Code and manufacturer terms, and vendors must comply with Texas Government Code Chapter 2274, including anti-boycott provisions related to Israel, energy companies, and firearm manufacturers. Significant certification and disclosure obligations include the Texas Ethics Commission Form 1295 for interested parties, Certifications regarding foreign ownership in critical infrastructure, and the Conflict of Interest Questionnaire if any financial relationship exists with City officials. Insurance requirements mandate $1 million liability coverage, $300,000 auto liability, professional liability, and workers’ compensation coverage, with the City named as additional insured and a blanket waiver of subrogation in its favor. Invoices must be submitted via email to [email hidden] or by mail, referencing the agency code M2360 and solicitation number 26-16. Proposals are accepted only as sealed physical submissions; electronic or online submissions are