Calvert County Public Schools - Operating & Efficiency Assessment

The Calvert County Public Schools (CCPS) is seeking proposals from qualified firms to perform a comprehensive operating assessment and efficiency review of key operational departments, including Finance, Human Resources, IT, Instruction, Special Education, and Student Transportation. The goal is to identify organizational improvements, cost savings, staffing adequacy, and service enhancements to inform budget planning and operational strategies for fiscal years 2027 through 2029. The project has an anticipated timeline from November 2025 to late February 2026, with deliverables comprising departmental data collection, interviews, benchmarking against peer districts, detailed reports, and presentations to CCPS leadership and the Board of Education. The contract, valued between $500,000 and $1.5 million, is governed by Maryland state laws, local policies, and standard contractual provisions, with no federal clauses incorporated. It emphasizes compliance with Maryland statutes, background checks for staff with unsupervised access to children, and the possibility of extending the contract to other public entities under separate agreements. The procurement process involves a structured evaluation based on technical experience (25%), methodology (25%), cost-effectiveness (25%), references (15%), and ability to meet deadlines (10%). Proposals must include an itemized cost breakdown by department, a detailed methodology, firm qualifications, references, and certifications, and are valid for 120 days post-submission. Submission requires five sealed hard copies and one digital copy by October 21, 2025, at 2:00 PM, addressed to CCPS at 1305 Dares Beach Road, Prince Frederick, MD. The process includes a public bid opening, and CCPS reserves the right to reject any or all proposals, request best and final offers, and conduct interviews with finalists. All proposals must comply with specified forms, affidavits, and certifications, including business relationship and anti-corruption declarations. The contract emphasizes adherence to Maryland law, transparency, and responsible procurement practices, with clear milestones and performance expectations aligned with the project scope.