Campbell Multimodal Transportation Plan

To view additional information on the plan and receive additional update please visit the Multimodal Transportation Plan website BackgroundThe City of Campbell has an area of 6 square miles and a population of approximately 45,000 residents. It is centrally located in the Santa Clara Valley, 50 miles south of San Francisco, and bordered by San Jose, Los Gatos, and Saratoga. Incorporated in 1952, the City has a Council/Manager form of government and is organized into six departments: City Administration, Recreation and Community Services, Finance, Community Development, Police, and Public Works. Fire services are provided by contract with the Santa Clara County Fire Department, while the City provides a library and animal control, along with solid waste collection, recycling, and storm water management services via Joint Powers Agreements (JPAs).To date, the City has not completed a citywide transportation-focused plan. Without an existing bicycle plan, pedestrian plan, or multimodal plan, any investments in bike or pedestrian infrastructure have been disjointed and any projects completed with a piecemeal approach. The City has historically focused on vehicle congestion and improvements to intersections and streets to support vehicle flow. However, with the passage of SB 743, the City has adopted a VMT policy and begun shifting focus away from congestion management and instead focus on active transportation and non-motorized transport.Regional traffic flows through Campbell via State Routes 17 and 85, Hamilton Avenue, Bascom Avenue, San Tomas Expressway, and Camden Avenue. Campbell has multiple VTA bus routes running through the city, with three light rail stations.  The preparation of a citywide multimodal plan will be a significant catalyst in modifying how the City provides for the mobility needs of its community members, occurring at a critical juncture with significant housing growth planned to meet community needs. The plan will focus on sustainable transportation improvements, creating a comprehensive and interconnected bicycle and pedestrian system that serves users of all ages and abilities. A key focus of the plan will be to identify how to provide a comprehensive and interconnected system that links Campbell residents and workers to its regional transit system and trail network to encourage a rapid mode shift away from vehicle usage to non-motorized transport.ObjectiveThe intent of this RFP is to select a consultant to develop the Campbell Multimodal Transportation Plan. The plan should set a strong overarching vision for multimodal transportation in Campbell and prioritize projects based on community need and impact, working in concert with related City plans and projects. The plan must align with regional and state goals of helping improve access and safety, increase connectivity, reducing VMT by supporting alternative modes, and improving air quality and quality of life for the Campbell community. The Plan should also include prioritized capital improvement projects, along with estimated costs and potential funding sources.Scope of ServicesThe following scope of work was submitted to Caltrans for a Sustainable Transportation Planning Grant to support the development of the plan. At a minimum, Consultant will complete the following seven (7) tasks, which are described in detail below, along with task deliverables.Project ApproachThe Campbell Multimodal Transportation Plan must demonstrate a comprehensive approach by ensuring seamless coordination with any existing City plans, including other transportation plans and projects, the 6th Cycle Housing Element, Climate Action and Adaptation Plan (currently under development), and Capital Improvement Plan.At a minimum, all plan elements must address the following sectors: public transit, cycling infrastructure, pedestrian pathways, ridesharing and carpooling, emerging transportation technologies, accessibility, safety, and connectivity with regional transportation networks.The plan should focus on serving underserved communities in Campbell, including the Rosemary neighborhood (Census tract 5065.01), and South Bascom area (tract 5021.02).The plan will contribute to the State’s GHG reduction targets and advances transportation related GHG emission reduction project types/strategies (i.e., mode shift, demand management, travel cost, operational efficiency, accessibility, and coordination with future employment and residential land use, etc.)The plan will share the mission of Caltrans – to provide a safe and reliable transportation network that serves all people and respects the environment – and address sustainability, accessibility and safety, health, economy, and social equity.The plan should help identify and develop “grant-ready” projects, so that recommendations can be submitted for implementation funding either through local funds or through grant opportunities.  Staff CoordinationFacilitate regularly scheduled conference calls between the City and Consultant Project Manager.Project ManagementShould subconsultants be utilized, the prime consultant shall manage and review the subconsultant work product prior to City staff review.The consultant should work with local CBOs. Any CBOs will need to be compensated by submitting invoices to the prime consultant for their time.Meeting AttendanceAttend one (1) kick-off meeting with staff.Plan to facilitate five (5) public outreach meetings and six (6) Technical Advisory Committee meetings, and present materials at three (3) ongoing community events.Prepare to actively participate – preparing and presenting reports – in a minimum of two (2) City Council meetings.Key Deliverables Project PlanningOverall Project PlanStrategic Community and Stakeholder Engagement PlanMeeting MaterialsPublic Outreach / Community Events MaterialsTechnical Advisory Committee Meeting Agendas, Presentation Materials, MinutesCity Council Agenda and Presentation MaterialsAnalysis/MemosCommunity Outreach Summary MemoMaps (including traffic stress, safety, and priority equity areas)Draft and Final Existing Conditions MemoImplementation Plan MemoPlan DocumentsGoals and Objectives for the PlanCapital Project Recommendations: Prioritization Methodology, Analysis, and List of Priority ProjectsAdministrative Draft, Public Draft, and Final PlanNote: All work products noted shall be provided in native (i.e.: InDesign, Word) and PDF format.Task 1: Community OutreachThe Consultant, working closely with City staff, will develop a strategic community and stakeholder engagement plan for the project that ensures broad and diverse input from the community, identifies community groups and representatives from each, and outlines timelines, outreach events, and media opportunities. The City will work with the Consultant to establish partnerships with Community Based Organizations to support public outreach and engagement efforts.The consultant and City, with support from the Advisory Committee, will prepare a community survey to assess priorities regarding transportation needs, current challenges, and safety and accessibility issues. A secondary survey will be conducted to help prioritize recommendations. Surveys will be distributed online and in analog format in appropriate community forums to maximize public involvement.The Consultant and partner CBOs will facilitate up to five (5) outreach events over the life of the project. Below are examples of the types of events that might be held:The first event should build off the survey and focus on identifying mobility challenges and issues residents and stakeholders have in the City.The second event might be a visioning session focused recreational needs of the community and access to parks.The third event might be a visioning session with residents and business owners focused on work commutes and Transportation Demand Management (TDM) issues faced by employers and would engage the Campbell Chamber of Commerce and Downtown Campbell Business Association.The fourth event should provide stakeholders from the first three events, as well as other community members, with a series of potential mobility recommendations and improvements based on learnings from the prior events and will invite participants to prioritize options.The fifth event should present the results of the community ranking and prioritization process and will seek to ensure that the recommendations meet the needs of the community.In addition to the outreach events, the Consultant will partner with CBOs to present the project at three (3) ongoing community events to increase awareness of the Campbell Multimodal Transportation Plan and solicit feedback at three critical points: identifying challenges, setting the vision for Campbell’s multimodal system, and reviewing/prioritizing alternatives. These community events would be aligned with the outreach events to either promote attendance prior to the event or to provide additional opportunities to share feedback following an event. Potential community events include the Campbell Farmers’ Market in Historic Downtown Campbell and the Summer Concert Series in Orchard City Green.The City is separately working on mapping Safe Routes to Schools. The consulting team should utilize information from Walk Audits conducted at the seven public schools. Five of the seven Walk Audits have been completed already; the final two should be completed by Spring 2025. The project team will work with the schools to engage the respective school sites if additional analysis is needed.Additionally, the City will create a webpage and will work with the Consultant to develop and refine content for the website. The webpage will feature links to project deliverables and project outreach elements (surveys, comment forms, maps, infographics etc.). The Consultant will provide content for the City to share on social media channels. The draft plan, once created, will be shared on the website and made available for public comment.The consultant should include mini grants for CBOs.Responsible Parties: Consultant, CBOs, City of Campbell, Advisory CommitteeDeliverable: Strategic community and stakeholder engagement planDeliverable: Outreach and community events materials, including meeting noticesDeliverable: Community Outreach Summary MemoTask 2: Technical Advisory CommitteeCommunity leaders, local organizations, and key stakeholders including members of underserved communities, where possible, will be engaged into a Technical Advisory Committee (TAC) to prepare for and to monitor project activities. The Consultant and partner CBOs will assist the City with identifying membership in the TAC. The TAC will meet a maximum of six times throughout the project to provide guidance regarding the direction of the project and to review progress.In addition, the Consultant will work with the City to establish and inform an Interagency Coordination Committee to keep other government entities apprised of the project’s progress. These stakeholders include Caltrans, VTA, County of Santa Clara, City of San Jose, and Town of Los Gatos. With this interagency coordination, the Campbell Multimodal Transportation Plan will reflect State, regional, and local priorities. School districts will also be kept apprised of the project.Deliverable: Meeting Agenda and MinutesDeliverable: Presentation MaterialsTask 3: Existing Conditions & AnalysisThe Consultant will work with the City on a data request list and verify accuracy of collected data, as well as inform the City of any data gaps. The City will provide data required for this analysis, such as ADT, street widths, and truck routes.The Consultant will review VTA’s Level of Traffic Stress Map for accuracy and will conduct a Level of Traffic Stress Analysis to examine the City’s centerline-miles of roadway and determine the current conditions of streets for cycling, in order to identify a Low Traffic Stress Network. Doing so will identify critical linkages along a network, which informs network recommendations and the project prioritization process.Utilizing GIS analysis and other tools, such as Replica, STRAVA, Walk Score, Bike Score and Transit Score, the Consultant will prepare maps that portray bicycling and walking origins and destinations within the City (and reasonable proximity to municipal boundaries). The Consultant will include barriers to travel, such freeway and expressway interchanges, railroads, and major arterials.The Consultant will utilize GIS and other tools to analyze crash risk based on locations, types of crashes.  In addition, the VTA’s recently completed Countywide Local Roads Safety Plan (CLRSP) (which includes an assessment of Campbell roadways based on fatal and severe injury crash data) will supplement the Consultant’s analysis of crash risks.The Consultant will assess existing transit services in the City, including fixed route, demand response, and commuter rail services. Route ridership, stop and route performance, and a physical assessment of high-volume stops will be noted and documented to identify first/last-mile gaps, and to evaluate and inform the feasibility and competitiveness of non-motorized access improvements around the station/stop areas within the City’s jurisdiction.The Consultant will utilize GIS and other tools to analyze proximity of the existing network and accessibility to disadvantaged populations.The Project Team will conduct mobility audits with members of the community and TAC focused on public parks. Audits should include John D. Morgan Park, the Community Center, and Campbell Park (and optionally could also include Jack Fischer Park ad Edith Morley Park). The efforts will be focused on assessing areas of the City which have not received similar assessments within the last two years, areas with significant mobility challenges, and address social equity concerns, such as access for low-income workers in Campbell. Data will be compiled and utilized to create neighborhood specific maps that identify preferred alternative transportation networks, existing deficiencies, and inform the prioritization process.Consultant will develop a draft Existing Conditions Memo using findings resulting from the activities in this task. The City will review the document and provide one set of internally consistent comments. The Consultant will review the comments and incorporate them into the Final Existing Conditions Memo.Responsible Parties: ConsultantDeliverable: Maps (including traffic stress, safety, and priority equity areas)Deliverable: Draft and Final Existing Conditions MemoTask 4: Recommendations and PrioritizationThe Consultant will develop consistent overall goals and objectives for the Campbell Multimodal Transportation Plan, based on community and stakeholder feedback, and building on the current Campbell General Plan, Housing Element, Climate Action and Adaptation Plan, and aligning with state and regional plans.The Consultant will use all previous work to make recommendations for capital projects to improve the City’s bikeway network, pedestrian facilities, access to transit services, and Safe Routes to Schools (SRTS) corridors. Proposed network/system recommendations will take into consideration connectivity to the VTA’s Countywide Bicycle Plan, and to existing and planned facilities in adjacent cities. Network development will also take into account issues such as grades, route efficiencies, barriers, and system connectivity. The pedestrian network will take into account needs of vulnerable populations such as students, seniors, and transit users. The proposed bicycle and pedestrian network will include a variety of facility types and capital improvement projects. The Consultant will provide maps depicting the planned pedestrian and bicycle networks by classification and types of facilities.The Consultant will create a prioritization methodology that includes community input and cycling and walking demand, barriers/need, safety issues, equity, and feasibility. The prioritization methodology will be refined in consultation with City staff and TAC. The prioritization method will be used to rank the entire bicycle network and system of pedestrian facilities by classification and types of facilities for the entire City. The Consultant will recommend programs to improve bicycle and pedestrian education, utilization, and public outreach efforts. These recommendations will be based both on the results of the previous tasks that identified problem areas and the experiences of other cities throughout the State.Deliverable: Goals and Objectives for the Plan Deliverable: Capital Project RecommendationsDeliverable: Prioritization Methodology and AnalysisTask 5: Implementation PlanThe Consultant will identify between 3 and 10 high priority projects and programs, depending on size and scale of projects and output from Task 4. The Consultant will develop conceptual designs for the high priority projects, as well as planning-level cost estimates. The estimates will be “grant ready” and include planning, design, engineering construction and contingency costs. The Consultant will develop project/program description sheets for priority projects/programs that will facilitate future grant funding applications.The Consultant will prepare an Implementation Plan Memo identifying potential matching and major funding sources, associated criteria and requirements. Costs of the phased improvements will be compared with funding needs, so that long-term programming for local matching funds can be accomplished.The Consultant will include in the Implementation Plan Memo a proposed implementation plan, prioritization and ranking, and other programmed transportation improvements, eliminating an immediate bottleneck or safety hazard, and ensuring that active transportation infrastructure grows citywide rather than as a series of disconnected projects over time. The Consultant will develop an implementation plan for fundable, high-priority projects and programs over the next 5 years, along with an unconstrained implementation plan for the next 20 years.In addition to identifying financial costs for the identified multimodal improvements, if the budget allows, the Consultant will prepare financial and nexus studies supporting the creation of multimodal / transportation impact fee that can be adopted by the City in compliance with the Mitigation Fee Act can be levied on new development to support buildout of the multimodal system.Responsible Parties: ConsultantDeliverable: List of Priority ProjectsDeliverable: Implementation Plan MemoTask 6: Draft and Final PlanThe Consultant will prepare an Administrative Draft Plan for City staff review. The Administrative Draft Plan will align with the Caltrans Active Transportation Program guidance. Based on City staff comments on the Administrative Draft Plan, the Consultant will revise the Administrative Draft Plan into a formatted Public Draft Plan to be presented to project stakeholders and the public.The Consultant will prepare the Final Plan in formatted, electronic form that addresses comments received from project stakeholders and the public. Four hard copies and four electronic copies of the Final Plan will be submitted to Caltrans. The Final Plan will include a summary of next steps towards implementation, credits Caltrans on the cover and title page, and will be submitted to Caltrans in an ADA accessible electronic copy.Responsible Parties: ConsultantDeliverable: Administrative Draft of PlanDeliverable: Public Draft of PlanDeliverable: Final PlanTask 7: City Council Review/ApprovalIn collaboration with the City, the Consultant will present the final Campbell Multimodal Transportation Plan to the Campbell City Council. The Consultant will respond and resolve any critical issues, so that the Campbell City Council can adopt the plan.Responsible Parties: Consultant, City of CampbellDeliverable: Presentation MaterialsExisting Information and ResourcesThe following documents and resources are provided to assist with the information gathering process following execution of the contract with the selected consultant:Campbell General Plan 2040Campbell Safe Routes to Schools MapsCampbell Hamilton Avenue/State Route 17 Bicycle Overcrossing Feasibility StudyCampbell 2023-2024 Housing ElementCampbell Transportation Improvement PlanCampbell Climate Action and Adaptation Planning EffortsVTA Bicycle Level of Traffic Stress MapVTA Countywide Bicycle PlanVTA Bike Superhighway Implementation PlanVTA Valley Transportation Plan (VTP) 2040VTA Valley Transportation Plan (VTP) 2050 GoalsProject FundingThis project is funding through Caltrans Sustainable Transportation Planning Grant Program. The City has been awarded a grant of $496,000. The City’s match includes another $50,000 towards the project. Cost proposals must stay within the City’s allocated $546,000 for the scope of work:TaskBudget1Community Outreach$186,0002Technical Advisory Committee Meetings$36,0003Existing Conditions and Analysis$66,0004Recommendations and Prioritization$82,0005Implementation Plan$88,0006Draft and Final Plan$66,0007City Council Review/Approval $22,000Total Project Budget$546,000Terms of ContractThe initial contract term shall commence upon execution of the contract by the City and shall end on June 30, 2027, per the Caltrans grant conditions. All work must be completed by this date. Below is the proposed schedule submitted to Caltrans as part of the grant application. If deliverable dates need to change, these will need to be discussed in advance and the project amended with Caltrans.